Nondiscrimination as it Applies to FTA Grant Programs (EEO Program)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
EEO Proposed FRN.pdf	Supplementary Document	Uploaded 2017-08-29	Available
FTA Proposed EEO Circular 3-3-16.pdf	Supplementary Document	Uploaded 2017-08-29	Available
Comments to EEO Circular.docx	Supplementary Document	Uploaded 2017-08-25	Available
Final EEO Circular with Response to Comments.pdf	Supplementary Document	Uploaded 2017-08-25	Available
30-Day FRN June 19, 2017 EEO Program.pdf	Supplementary Document	Uploaded 2017-06-21	Available
60-Day FRN March 15, 2017 EEO Program.pdf	Supplementary Document	Uploaded 2017-06-21	Available
2017 Justification Statement Nondiscrimination As It Applies (EEO Program) V2.docx	Supporting Statement A	Uploaded 2017-08-25	Available
EEO Sample Plan for Transit Agency.pdf	Supplementary Document	Uploaded 2017-06-21	Available
EEO Circular C 47041a.pdf	Supplementary Document	Uploaded 2017-06-21	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
26530	Nondiscrimination as it Applies to FTA Grant Programs		Modified

ICR Details

OMB Control No: 2132-0542	ICR Reference No: 201706-2132-001
Status: Historical Inactive	Previous ICR Reference No: 201403-2132-002
Agency/Subagency: DOT/FTA	Agency Tracking No:
Title: Nondiscrimination as it Applies to FTA Grant Programs (EEO Program)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Improperly submitted and continue	Conclusion Date: 08/03/2018
	Date Received in OIRA: 06/21/2017
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2017	36 Months From Approved	02/28/2019
Responses	97	0	97
Time Burden (Hours)	2,425	0	2,425
Cost Burden (Dollars)	61,286	0	61,286

---

Abstract: The information collection request is for a revision of a currently approved information collection under OMB control number 2132-0542 “Non-Discrimination as it Applies to FTA Grant Programs. This is a mandatory collection of information that requires that recipients of FTA funds submit Equal Employment Opportunity (EEO) plans during the application stage. This requirement is necessary to assure that affirmative action is properly and earnestly undertaken by grant recipients and that project sponsors receiving financial assistance pursuant to a FTA-funded project shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, or disability. This collection has been revised due to an updated EEO Circular, FTA C 4704.1A, "Equal Employment Opportunity (EEO) Act Guidance". Under this circular, recipients are required to update an EEO Program every four years as opposed to every three years as previously done. This has reduced the burden on smaller agencies, resulting in a decrease in respondents. The information being collected is an EEO plan and analysis to ensure that the Civil Rights program requirements are met. No special form is used to collect this information. Each plan may differ in size and format, but each grantee’s plan must adhere to specific program requirements prior to receipt of funding assistance. The EEO and affirmative action plans are for record-keeping purposes and are requested on occasion or during the State Management Review or Triennial Review by FTA’s Office of Civil Rights. An example of an EEO Plan has been included in the supplemental section of this ICR.

---

Authorizing Statute(s): US Code: 42 USC 2000d Name of Law: Title VI of the Civil Rights Act of 1964
   US Code: 49 USC 5332(b) Name of Law: Federal Transit Law
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 13923	03/15/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 27956	06/19/2017
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Nondiscrimination as it Applies to FTA Grant Programs

---

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: As a result of a new EEO Circular FTA issued in October 2016, FTA has changed the requirement that agencies submit their EEO Programs every four years as opposed to every three years as previously done. That same circular also reduced the burden on smaller transit agencies that have 50– 99 transit-related employees by no longer requiring them to submit an EEO Program every four years. Instead, these agencies will be required to provide the EEO Program to FTA if requested by the Office of Civil Rights or for a State Management Review or Triennial Review. As a result of these efforts, there is a decrease in the average annual respondents from 97 in 2014 to 53 in the current submission. As result, there is a correlating decrease in the burden hours from 2,425 hours in 2014 to 1,575 hours in the current submission.

---

Annual Cost to Federal Government: $108,790

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/21/2017

---