Affiliated Archives Self-Inspection Survey (2019)

OMB Control No. 3095-0070
Expiration date 12/31/2020

Affiliated Archives Self-Inspection Survey (2019) - Survey Questions:
1.
2.
3.
4.
5.
6.

7.

8.

9.

10.

Contact person/position title (open-ended response)
Facility location (open-ended response)
Contact phone (open-ended response)
Emergency phone (open-ended response)
Contact email (open-ended response)
Who are your current points of contact for the NARA records at your repository?
a. Individual who works directly with the records:
i.
Name
ii.
Title
iii.
Email address
iv.
Phone number
b. Senior leader ultimately responsible for the records
i.
Name
ii.
Title
iii.
Email address
iv.
Phone number
Is your organization’s affiliate status with NARA identified on your website?
a. Yes
i.
Please provide URL for page showing affiliation (open-ended response)
b. No
Is your repository still actively accessioning federal records? [If No, skip to holdings maintenance
question, Q11.]
a. Yes
b. No
Have all eligible accessions of federal records been legally transferred to NARA? [If Yes, skip to
holdings maintenance question, Q11.]
a. Yes
b. No
Are eligible records documented and reported via another mechanism?
a. Yes
i.
Please explain how the records are documented and reported to NARA. (openended response)
b. No

PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENT: You are not required to provide the information requested on a
form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Public burden reporting
for this collection of information is estimated to be less than 5 minutes per response. Send comments regarding the burden
estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to National Archives
and Records Administration (MP), 8601 Adelphi Rd, College Park, MD 20740-6001. DO NOT SEND COMPLETED FORMS TO THIS
ADDRESS.

OMB Control No. 3095-0070
Expiration date 12/31/2020
11. For the NARA records in your care, have you conducted basic holdings maintenance in the past year
(this includes refoldering and providing other protective enclosures such as L-sleeves, reboxing in
standard or custom boxes, removing staples and other fasteners, interleaving, unfolding/flattening
that doesn’t involve water-based treatment procedures, and surface cleaning with non-abrasive
procedures such as using a soft brush)?
a. Yes
i.
Please describe (open-ended response)
b. No
12. Have NARA records been damaged in the past year?
a. Yes
i.
Please explain (open-ended response)
b. No
13. For any NARA records requiring conservation treatment, have you provided a treatment proposal
for NARA review and approval?
a. Yes
b. No
14. NARA records are stored in spaces that are (please check all that apply):
a. Temperature controlled (24/7)
b. Humidity controlled (24/7)
c. Free of natural light (i.e. no windows, skylights or other sources of sunlight)
d. Inspected for pests
e. Free of food and drink
f. Cleaned on a regular schedule
g. Used exclusively for storage of NARA records and similar permanent collections
h. Free of water leaks or other situations that have damaged records or put records at risk of
damage
i. protected by a fire/smoke detection system
j. equipped with sprinklers or any other forms of fire suppression
15. Have you submitted quarterly environmental monitoring reports to NARA?
a. Yes
b. No
16. Is there an accurate and current location registry documenting all archival storage space and
container locations for your NARA holdings?
a. Yes
b. No
17. Is there a detailed and current series-level inventory of all NARA holdings in your custody?
a. Yes
b. No
18. If you have NARA records not yet described in the National Archives Catalog, have you submitted
series descriptions to NARA for inclusion in the Catalog?
a. Yes
b. No
PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENT: You are not required to provide the information requested on a
form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Public burden reporting
for this collection of information is estimated to be less than 5 minutes per response. Send comments regarding the burden
estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to National Archives
and Records Administration (MP), 8601 Adelphi Rd, College Park, MD 20740-6001. DO NOT SEND COMPLETED FORMS TO THIS
ADDRESS.

OMB Control No. 3095-0070
Expiration date 12/31/2020
19. If applicable, what steps have you taken to address NARA’s recommendation(s) resulting from the
2018 self-inspection survey? (open-ended response)
20. Have you identified any other potential issues with NARA records in your care since last year that
were not already covered in this survey?
a. Yes
i.
Please explain (open-ended response)
b. No
21. Are you satisfied with your responses and ready to submit the completed survey?
a. Yes
b. No

PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENT: You are not required to provide the information requested on a
form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Public burden reporting
for this collection of information is estimated to be less than 5 minutes per response. Send comments regarding the burden
estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to National Archives
and Records Administration (MP), 8601 Adelphi Rd, College Park, MD 20740-6001. DO NOT SEND COMPLETED FORMS TO THIS
ADDRESS.