Defense Federal Acquisition Regulation Supplement, Appendix F, Inspection and Receiving Report

Forms and Documents

Document Name	Status
Form DD Form 250 Defense Federal Acquisition Regulation Supplement, Appendix F, Inspection and Receiving Report Form	Modified
0704-0248 Supporting Statement (REV) DARS Edits 2017-11-03.docx Supporting Statement A	2017-11-03

IC Document Collections

IC ID	Document Title	Status
5328	Defense Federal Acquisition Regulation Supplement, Appendix F, Inspection and Receiving Report Form	Modified

ICR Details

OMB Control No: 0704-0248	ICR Reference No: 201710-0704-003
Status: Active	Previous ICR Reference No: 201410-0704-006
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Defense Federal Acquisition Regulation Supplement, Appendix F, Inspection and Receiving Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/11/2017
	Date Received in OIRA: 11/08/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2020	36 Months From Approved	12/31/2017
Responses	2,800,000	0	2,352,941
Time Burden (Hours)	140,000	0	209,804
Cost Burden (Dollars)	5,180,000	0	6,503,924

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Abstract: Appendix F contains procedures and instructions for electronic submission of contractor payment requests and receiving reports using Wide Area WorkFlow (WAWF). 10 U.S.C. 2227 requires electronic submission of claims for DoD contract payments. Appendix F, Material Inspection and Receiving Report, contains procedures and instructions for the use, preparation, and distribution of electronic WAWF Receiving Reports, which are the electronic equivalent of the DD Form 250, Material Inspection and Receiving Report , and DD Form 250 series equivalents.

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Authorizing Statute(s): US Code: 41 USC 1304 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 41006	08/29/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 51227	11/03/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Defense Federal Acquisition Regulation Supplement, Appendix F, Inspection and Receiving Report	DD Form 250c, DD Form 250, DD Form 250-1	Material Inspection and Receiving Report ,   Material Inspection and Receiving Report - continuation sheet ,   Tanker/Barge Material Inspection and Receiving Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,800,000	2,352,941	0	0	447,059	0
Annual Time Burden (Hours)	140,000	209,804	0	-69,804	0	0
Annual Cost Burden (Dollars)	5,180,000	6,503,924	0	-483,924	-840,000	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Using Information Technology

Short Statement: Reasons for change in burden: a. Programming changes made to WAWF resulted in computerization of various DD Form 250 series receiving reports with a commensurate reduction in burden on the public. As a matter of law (10 U.S.C. 2227), any claim for payment under a DoD contract must be in electronic form. Accordingly, the separate burden hours associated with manually submitted (paper) DD 250s, which were included in the 2014 supporting statement, are not included in the current assessment. b. Increase in the number of respondents, which is due to: 1. Greater use of WAWF generally, in part because of implementation of DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, which mandates use of WAWF (77 FR 38731, June 29, 2012). 2. Increased visibility of WAWF at trade shows, industry conferences, and forums. 3. Collaborative resolution of technical and other issues through the WAWF/Item Unique Identification/Radio Frequency Identification Users Industry Group, which has resulted in greater customer familiarity and acceptance of WAWF. c. Continued maturity and capability of Government and contractor system interfaces, coupled with the normal learning curve associated with process improvements such as electronic invoicing, has increased the number of customers using WAWF (by extension, increasing the number of respondents and responses) and lowered processing costs. d. Data is now available relative to the actual use of WAWF versus past reliance on estimates from subject matter experts.

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Annual Cost to Federal Government: $5,180,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/08/2017

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