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FROM THE DIRECTOR

U.S. CENSUS BUREAU

The U.S. Census Bureau conducts the Boundary and Annexation Survey (BAS) to update our records regarding changes to legal boundaries, names, and governmental status of all governmental units effective on or before January 1 of the survey year. This voluntary survey is an important opportunity for you to ensure that we have the correct boundary and legal name for your government. The Census Bureau will use the boundary information you provide to report data from the Population Estimates Program (PEP), the American Community Survey (ACS), and other Census programs and surveys.

Step 1 Respond to the Boundary and Annexation Survey:

• Your entity is in more than one county and at least one of the counties is responding to BAS on your behalf through a BAS consolidation agreement. Please report for the part of your entity that is not in a county agreement. To determine which part to report, visit our participant list at http://www.census.gov/geo/partnerships/bas/bas_cca.html

• Please review your contact information on the form: http://www.census.gov/geo/partnerships/bas/basforms/stss_SS/Entity_Name_BASID_BAS16AR.pdf

(username = bas, password = basforms)

The PDF file also has other important submission information.

• Complete the online BAS Annual Response Form and Contact Update information online http://www.census.gov/geo/partnerships/bas/bas_ar_form.html

OR

• Send an email to [email protected] indicating 1) whether you have boundary changes to report (yes or no), and 2) whether the Highest Elected Official and BAS contacts are current and the associated contact information for each is correct. If not, please provide updated information. Be sure to include the 11 digit BASID listed at the top of this letter in the subject line of your message.

NOTE: Even if you have no boundary changes to report, we ask that you still provide a “NO” response. Because we must contact all nonresponding governments, your”NO” response is appreciated.

Step 2 Report Boundary Changes (if in Step 1 you indicated boundary changes to report):

BAS Materials will be posted for download on our website http://www.census.gov/geo/partnerships/bas.html on a flow basis from December through January. You need only report changes for the part of your entity not covered by the BAS consolidation.

KEY DATES

January 1, 2016 All boundary changes must be legally in effect on or before this date to be reported under the BAS 2016.

March 1, 2016 BAS submission date deadline for boundary updates to be reflected in the American Community Survey (ACS) and Population Estimates Program (PEP) published data. Boundary submissions by this date are also reflected in next year’s BAS materials.

May 31, 2016 BAS submission date deadline for boundary updates to be reflected in next year’s BAS materials. Submissions after this date are not guaranteed to be reflected in next year’s BAS materials.

The Census Bureau will attempt to include submitted street and landmark updates as resources permit.

Please note that your response to the BAS, including a response provided under a BAS consolidation agreement, does not replace any state or county reporting requirements. Visit http://www.census.gov/geo/partnerships/bas/bas_state_requirements.html for state reporting requirements.

The Census Bureau appreciates your response to this important voluntary survey. If you need any assistance with this request, please email <[email protected]>, telephone 1-800-972-5651, or visit http://www.census.gov/geo/partnerships/bas.html.

Thank you.