Current, Former, and Recently Denied WIC Participants (Individuals/Households)

Third National Survey of WIC Participants (NSWP-III)

App B3.a Certification Survey Version A (Adult) - English

Current, Former, and Recently Denied WIC Participants (Individuals/Households)

OMB: 0584-0641

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APPENDIX B3.a



CERTIFICATION SURVEY VERSION A (ADULT) - ENGLISH

Instructions for Reviewers


The Certification Survey will be administered by trained Field Interviewers (FIs). After FNS approves the final draft, the research team will begin implementing the survey in a Computer Assisted Personal Interview (CAPI) format programmed for use on study laptops. This paper version approximates the layout of the CAPI questionnaire and includes notes indicating how the CAPI system will automatically route the interviewer to the appropriate questions or data entry forms, or performs specified calculations (these notes appear in the paper version in RED, CAPITALIZED text but will not appear on-screen in the CAPI version). In addition, the CAPI version will be programmed to pre-populate certain data about each participant sampled for the Certification Survey; these data elements appear in Table 2 on the next page.


The NSWP-III version of the Certification Survey is adapted from the version used in NSWP-II. This is motivated by an effort to minimize differences in data collection to allow meaningful comparison of the estimates of improper payment errors between the two studies. The survey is organized into the following modules:


Table 1: Certification Survey Modules

Name

Purpose

  1. Identity

Document proof of identity

  1. Residency

Document proof of residency

  1. Category

For Infant or Child participants, confirm participant category

  1. Income

Determine the size of the participant’s family economic unit (SURVEY_EU_SIZE);

Collect documentation of income sources

  1. End survey

Thank participant and conclude survey


FIs will administer the five numbered modules in order. Text that FIs read aloud (questions, response options where indicated) appear in regular text, while on-screen instructions to FIs appear in CAPITALIZED TEXT.













Table 2. Data Pre-Populated into the Computer-Assisted Personal Interview (CAPI) system for each Participant in the Sample

Variable

Description

PARTICIPANT LAST NAME

WIC participant’s last name

PARTICIPANT FIRST NAME

WIC participant’s first name

STREET

Street name and number (from WIC agency)

CITY

City (Participant’s address)

STATE

State (Participant’s address)

ZIP

Zip code (Participant’s address)

STATE_ID

State WIC Agency identifier

LOCAL_ID

Local WIC Agency identifier

CLINIC_ID

Local clinic identifier

ITO

Yes/No, Participant receives WIC via ITO

CERT_CAT

Participant’s category (as assigned by WIC)

P=pregnant; B=breastfeeding; N=not breastfeeding postpartum; INF=infant; C=child

CERT_DATE

Start date of most recent certification period

MONTH OF CERT_DATE

Name of the month of most recent certification date (CAPI will calculate from CERT_DATE)

CERT_EXPIRES

End date of certification period

CERT_PERIOD

Number of days of most recent certification period (1 to 365) (CAPI will calculate using CERT_EXPIRES and CERT_DATE


30 days

60 days

90 days

120 days

1 month

2 months

3 months

4 months

150 days

180 days

210 days

240 days

5 months

6 months

7 months

8 months

270 days

300 days

330 days

360+ days

9 months

10 months

11 months

12 months

ADJUNCT_ELIG

Yes/No, Participant was certified as adjunctively (or automatically) income eligible by WIC

ADJUNCT_PROGRAM

Name of program that made participant adjunctively (or automatically) income eligible

MIGRANT

Yes/No, Participant is a migrant worker





INTRO: Hi. Thanks for agreeing to do this survey. We will keep your answers private to the extent allowed by law. None of the information you share with me will cause your WIC benefits to change. The purpose of the survey is to help get a better idea of who participates in the program and their family’s circumstances. After we finish, I will give you a $25 Visa debit card to thank you for your participation. Before we start, we need to review this form together. It tells you about your rights as a study participant. It tells you how we will protect your privacy and how we will use your answers.


READ INFORMED CONSENT STATEMENT AND GET SIGNED CONSENT BEFORE PROCEEDING.






























According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0584-XXXX. The time required to complete this information collection is estimated to average 42 minutes (0.70 hours) per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Food and Nutrition Services, Office of Policy Support, 3101 Park Center Drive, Room 1014, Alexandria, VA 22302, ATTN: PRA (0584-xxxx*). Do not return the completed form to this address.









IDENTITY

The first thing we need is some identification for you. [IF PARTICIPANT HAS TROUBLE WITH THIS REQUEST, READ OFF SOME OF THE ACCEPTABLE TYPES OF ID FROM LIST.]

Identification proofs [CHECK AT LEAST ONE]

ID shown during survey


Driver’s license w/photo & name


State or tribal-issued license or ID w/photo & name


U.S. or foreign passport w/photo and name


Work, school, military, or bus pass ID w/photo & name


WIC ID card or WIC document (EBT cards are NOT valid proof of identity)


Letter from government agency (including WIC) w/name


Bank statement showing name


Utility bill, rent/mortgage receipt, lease, w/name


Social Security or Green card (or other Immigration document with name)



Other [SPECIFY]


FI Notes

FI: TYPE ANY CLARIFICATIONS OR EXPLANATORY NOTES HERE



1A. DOES NAME ON ID MATCH SAMPLE INFORMATION?

YES MARK ID SHOWN DURING SURVEY

NO “The name on this ID doesn’t match my records. Can you show me another form of ID that has your name?”

NO VALID IDENTIFICATION GO TO 1B





1B. “Was your ID recently stolen, or did you recently lose your ID? [IF NO:] Have you recently been homeless, or experienced a fire, flood, hurricane, tornado, or similar event?”

STOLEN/LOST GO TO 1C

HOMELESS GO TO 1CD

DISASTER VICTIM GO TO 1CD

{State-specific reason that providing ID is unreasonable burden} GO TO 1CD

NONE OF THE ABOVE GO TO 1CD




1C. “At your recent WIC certification appointment (on or before CERT_DATE), did you show any identification then?” (IF YES: Do you recall what type of ID you showed?)

SHOWED ID AND RECALLS TYPE MARK ID SHOWN AT WIC BELOWAND GO TO NEXT MODULE

SHOWED ID BUT NO RECALL OF TYPE GO TO NEXT MODULE

DID NOT SHOW ID GO TO NEXT MODULE

DO NOT RECALL GO TO NEXT MODULE

Note to reviewers: IF NO ID, LOCAL AGENCIES MAY ISSUE A TEMPORARY CERTIFICATION OF 30 DAYS OR LESS.


Identification proof shown at WIC agency

Shown at WIC agency?

(self-reported)

Driver’s license w/photo & name

State or tribal-issued license or ID w/photo & name

U.S. or foreign passport w/photo and name

Work, school, military, or bus pass ID w/photo & name

WIC ID card or WIC document (EBT cards are NOT valid proof of identity)

Letter from government agency (including WIC) w/name

Bank statement showing name

Utility bill, rent/mortgage receipt, lease, w/name

Social Security or Green card (or other Immigration document with name)

Other [SPECIFY]



RESIDENCY: GEOGRAPHIC STATE

IF PARTICIPANT LIVES IN REMOTE INDIAN VILLAGE OR PUEBLO THEN CAPI WILL SKIP TO “ALTERNATE PROOF OF RESIDENCY.” ELSE CONTINUE WITH RESIDENCY: GEOGRAPHIC STATE PROCEDURE.


IF IDENTIFICATION SHOWN AS PROOF OF IDENTITY HAS CURRENT ADDRESS AND IS AN ACCEPTED PROOF OF RESIDENCY, MARK OFF THE TYPE OF RESIDENCY PROOF IN TABLE BELOW AND SKIP TO INCOME ELIGIBILITY MODULE. OTHERWISE GO TO QUESTION 2.


INTRO:

Next, I need some kind of proof that you live here. Do you have a utility bill, lease, or letter with your name and address?” MAIL MUST HAVE RESIDENTIAL ADDRESS AND DATE OR POSTMARK WITHIN 3 MONTHS OF CERT_DATE. P.O. BOX DOES NOT = PROOF OF RESIDENCY. RURAL ROUTE BOX NUMBER IS ACCEPTABLE PROOF OF RESIDENTIAL ADDRESS.


2. IS PROOF OF RESIDENCY CURRENT (NON-EXPIRED OR DATED/POSTMARKED WITHIN 3 MONTHS OF CERT_DATE)?

YES GO TO 2A

NOT CURRENT: “Do you have anything more recent? This document is too old.”

NO CURRENT PROOF OF RESIDENCY IF MIGRANT=YES OR UNKNOWN, GO TO 2C(i)

IF MIGRANT=NO, GO TO 2C(ii).




2A. DO NAME AND ADDRESS MATCH SAMPLE INFORMATION?

YES MARK PROOF SHOWN DURING SURVEY AND GO TO NEXT MODULE

NAME IS DIFFERENT BUT ADDRESS MATCHES GO TO 2D

ADDRESS IS DIFFERENT BUT NAME MATCHES GO TO 2E

NAME AND ADDRESS ARE BOTH DIFFERENT GO TO 2E


Residency proofs [CHECK AT LEAST ONE]

Recent means within 3 months of [MONTH_OF_CERT_DATE]

Shown during survey

Recent utility bill (cableTV, electric/gas, water, sewer, garbage pickup) w/participant name & address

Recent rent/mortgage receipt or lease w/participant & address

Recent mail (letter and/or postmarked envelope) received w/participant & address

Current voter’s registration card w/participant’s name & address

[IF STATE ALLOWS] Current driver’s license, State or Tribal ID w/participant’s name and address

[OTHER STATE ALLOWED RESIDENCY PROOF]

Other: SPECIFY:

FI Notes

FI: TYPE ANY CLARIFICATIONS OR EXPLANATORY NOTES HERE





2C(i). (MIGRANT =YES OR UNKNOWN): “Do you, or does anyone in your household, work on farms and move from place to place as the season changes?” IF NECESSARY: “WIC agencies have special rules for families that include a migrant farmworker who moves around the country depending on where there is work based on the growing season.”

  • YES (MIGRANT FARMWORKER) GO TO 2F

  • NO GO TO 2C(ii)


2C(ii) (MIGRANT=NO): “Did you recently lose documents with your address or were they stolen? [IF NO:] Have you recently been homeless, or recently experienced a fire, flood, hurricane, tornado, or similar event?”

STOLEN/LOST GO TO 2F

HOMELESS GO TO 2F

DISASTER VICTIM GO TO 2F

{State-specific reason that providing proof is unreasonable burden} GO TO 2F

NONE OF THE ABOVE GO TO 2F



2D. (ADDRESS MATCHES BUT NAME DIFFERS): “This has an address, but someone else’s name. Do you have something with your name and address?” READ LIST IN 2A FOR EXAMPLES OF OTHER TYPES OF DOCUMENTS FOR RESIDENCY PROOF.

YES MARK PROOF SHOWN DURING SURVEY AND GO TO NEXT MODULE

ADDRESS IS DIFFERENT BUT NAME MATCHES GO TO 2E

NAME AND ADDRESS ARE BOTH DIFFERENT GO TO 2E

NO CURRENT PROOF OF RESIDENCY IF MIGRANT = YES OR UNKNOWN, GO TO 2C(i)

IF MIGRANT = NO, GO TO 2C(ii)





2E. (ADDRESS DIFFERS OR NAME AND ADDRESS DIFFER): “Ok, the [name and] address on this document doesn’t match my records.

Have you moved since CERT_DATE? Just as a reminder, WIC won’t know any personal information you share with me, including whether or not your address has changed.”

  • YES (RECENTLY MOVED) ENTER INFO BELOW AND GO TO 2F

  • NO (DID NOT RECENTLY MOVE) REVERSE TO 2C(i)


State:


ZIP:


ADDRESS IS A STREET ADDRESS (Not PO Box)?

Yes No



2F. “At your recent WIC certification appointment, did you show anything with your name and address then?” (IF YES: “Do you recall what type of document you showed?”)

SHOWED PROOF AND RECALLS TYPE MARK PROOF SHOWN AT WIC AND GO TO NEXT MODULE

SHOWED PROOF BUT NO RECALL OF TYPE GO TO NEXT MODULE

DID NOT SHOW PROOF GO TO NEXT MODULE

DO NOT RECALL GO TO NEXT MODULE


Note to reviewers: IF NO ID, LOCAL AGENCIES MAY ISSUE A TEMPORARY CERTIFICATION OF 30 DAYS OR LESS.


Residency proofs

Shown at WIC appointment (self-reported)

Utility bill (cableTV, electric/gas, water, sewer, garbage pickup) w/participant name & address

Rent/mortgage receipt or lease w/participant name & address

Mail (letter and/or postmarked envelope) received w/participant name & address

Voter’s registration card w/participant name & address

Driver’s license, State or Tribal ID w/participant name and address

Other: SPECIFY:

FI Notes

FI: TYPE ANY CLARIFICATIONS OR EXPLANATORY NOTES HERE


RESIDENCY: ALTERNATE PROCEDURE (REMOTE INDIAN VILLAGE/PUEBLO)

ALTERNATE PROCEDURE APPLIES ONLY IF PARTICIPANT LIVES ON TRIBAL LAND OR IN REMOTE INDIAN VILLAGE OR PUEBLO “ALTERNATE PROOF OF RESIDENCY PROCEDURE” APPLIES. ALTERNATIVE RESIDENCY PROCEDURE: GET VILLAGE NAME AND MAILING ADDRESS.



IF SAMPLE INFORMATION SHOWS A RESIDENTIAL STREET ADDRESS (NOT A PO BOX), GO TO ALT 2A.

IF SAMPLE INFORMATION SHOWS A PO BOX AND DOES NOT SHOW VILLAGE, GO TO ALT 2B.

IF SAMPLE INFORMATION DOES NOT SHOW A PO BOX AND SHOWS A VILLAGE, GO TO ALT 2B.

IF SAMPLE INFORMATION SHOWS A PO BOX AND A VILLAGE, GO TO ALT 2D.


ALT 2A. “Do you have a document with your name and home address?”

YES ENTER PROOF BELOW

NO STREET ADDRESS, TRIBAL LAND OR REMOTE VILLAGE/PUEBLO GO TO ALT 2B

NO GO TO ALT 2D


Residency proof [CHECK AT LEAST ONE]

Recent means within 3 months of [MONTH_OF_CERT_DATE]

Shown during survey

Recent utility bill (cableTV, electric/gas, water, sewer, garbage pickup) w/participant name & address

Recent rent/mortgage receipt or lease w/participant & address

Recent mail (letter and/or postmarked envelope) received w/participant & address

Current voter’s registration card w/participant’s name & address

[IF STATE ALLOWS] Current driver’s license, State or Tribal ID w/participant’s name and address

[OTHER STATE ALLOWED RESIDENCY PROOF]

Other: SPECIFY:

FI Notes

FI: TYPE ANY CLARIFICATIONS OR EXPLANATORY NOTES HERE







ALT 2B.

What is the name of the town, village or pueblo where you live?”


Village from Sample Information: [VILLAGE]

Matches Sample Info?


Yes

No

REFUSES


IF VILLAGE NAME GIVEN DOES NOT MATCH SAMPLE INFORMATION, GO TO ALT 2C.

IF VILLAGE NAME MATCHES SAMPLE INFORMATION, GO TO ALT 2D.

IF VILLAGE IN SAMPLE INFORMATION is missing, GO TO ALT 2D

IF PARTICIPANT RELUCTANT TO GIVE VILLAGE NAME, GO TO ALT 2D.


ALT 2C(i). “My records say that you were living in [VILLAGE].

Is there another name for the place you live?

  • YES (RECORD NAME: ) GO TO ALT 2D

  • NO GO TO ALT 2C(ii)


ALT 2C(ii).

Did you recently move? Just as a reminder, WIC won’t know any personal information you share with me, including whether or not where you live has changed.”

  • YES (RECENTLY MOVED) GO TO ALT 2D

  • NO (DID NOT RECENTLY MOVE) GO TO ALT 2D





ALT 2D. MAILING ADDRESS: “What is your current mailing address?”

Mailing address from SAMPLE INFORMATION

P.O. Box or Street Address

P.O. Box NN

State

MN

ZIP

ZZZZZ

City

Anywhere


IF MAILING ADDRESS DIFFERENT FROM SAMPLE INFORMATION

Gave mailing address

Yes No


City


State


ZIP


IF MAILING ADDRESS MATCHES SAMPLE INFORMATION, GO TO NEXT MODULE.

IF NO MAILING ADDRESS IN SAMPLE INFORMATION OR IF RELUCTANT TO GIVE MAILING ADDRESS, GO TO NEXT MODULE.

IF MAILING ADDRESS GIVEN DOESN’T MATCH SAMPLE INFORMATION, GO TO ALT 2E.


ALT 2E. (CHANGE OF MAILING ADDRESS) “Did you recently change your mailing address? Remember, WIC won’t know any personal information you share with me, including any change in your mailing address.”

  • YES GO TO NEXT MODULE

  • NO GO TO NEXT MODULE


FI Notes

FI: TYPE ANY CLARIFICATIONS OR EXPLANATORY NOTES HERE




PARTICIPANT CATEGORY

[No data will be collected to confirm participant category for Pregnant, Breastfeeding or Postpartum WIC participants. See Version B for Infant/Child WIC participants]










INCOME ELIGIBILITY


HOUSEHOLD ENUMERATION

Next, I’m going to ask you to tell me the names of all the people who were living or staying with you in [MONTH OF CERT_DATE] and whether they are related to you or not. I’ll type the names so that I can follow up with some questions. Please list only people who were living with you in [MONTH OF CERT_DATE].”

BEGIN WITH WIC PARTICIPANT FIRST. RECORD EACH NAME IN THE LIST BELOW. ENTER FIRST NAME ONLY.


  1. PROBE FOR ADDITIONAL PERSONS: Who was living or staying with you in [MONTH OF CERT_DATE]? /Anyone else?

  2. Is [NAME] male or female?

  3. How old is [NAME]?

  4. What is [NAME]’s relationship to you?


Q1

Q2

Q3

Q4

Relationship Codes

NAME

GENDER

1=male

2=female

AGE

in years

RELATIONSHIP

1=spouse

2=partner

3=child

4=step-child

5=adopted child

6=parent

7=step-parent

8=legal guardian

9=brother/sister

10=grandparent

11=uncle/aunt

12=cousin

13=nephew/niece

14=parent in-law

15=brother-in-law/sister-in-law

16=other relative

17=non-relative

18=child in temporary care

19=foster child

20=foster parent

21=sampled WIC participant

  1. NAME OF WIC PARTICIPANT



21























ANYONE ELSE?

FI MAY CLICK FOR ADDITIONAL ROWS AT ANY TIME DURING THE INTERVIEW. CAPI will add additional rows one at a time, up to 20 persons.

IF ANY Q4= 19 [HOUSEHOLD INCLUDES A FOSTER CHILD WHO SHOULD BE EXCLUDED FROM SAMPLED ECONOMIC UNIT], DISPLAY Q4FOSTER(ii): “When you applied for WIC, did you tell WIC that [NAME OF HOUSEHOLD MEMBER where Q4=19] is a foster child? YES NO








FAMILY MEMBERS TEMPORARILY AWAY

Other than people already listed, is there anyone who typically lives here but who was temporarily away in [MONTH OF CERT_DATE]?” (IF NECESSARY, PROBE: “For example, this could be a military service member on active deployment, someone who is in the hospital, a child away at school, or a child who lives part-time with each parent. Is there anyone who typically lives here but who was temporarily away?”)


  • Yes GO TO Q1A (LIST MEMBERS TEMPORARILY AWAY)

  • No IF STATE EXCLUDES CHILDREN IN TEMPORARY CARE FROM ECONOMIC UNIT:

  • GO TO CHILDREN IN TEMPORARY CARE OF PARTICIPANT’S FAMILY

IF STATE INCLUDES CHILDREN IN TEMPORARY CARE FROM ECONOMIC UNIT:

  • GO TO SHARED OR SEPARATE FINANCES




FAMILY MEMBERS TEMPORARILY AWAY=YES


  1. LIST NAME OF EACH PERSON TEMPORARILY AWAY

  2. Is [NAME] male or female?”

  3. How old is [NAME]?”

  4. What is [NAME]’s relationship to you?”

Q4B. “Can you tell me the main reason this person was temporarily away?” DO NOT READ LIST. PROBE FROM LIST IF NECESSARY. ENTER REASON IN COLUMN Q4B:

1=MILITARY MEMBER ON ACTIVE DEPLOYMENT

2=IN THE HOSPITAL/REHAB OR TREATMENT CENTER/HALFWAY HOUSE

3=LIVING AWAY AT SCHOOL (BOARDING SCHOOL, COLLEGE)

4=CHILD LIVES PART-TIME IN HOUSEHOLD GO TO Q4C

5=OTHER, SPECIFY [DO NOT LIST ANY PERSON WHO WAS IN JAIL/PRISON IN MONTH OF CERT_DATE]


IF Q4B=4, CAPI WILL DISPLAY APPROPRIATE 4C QUESTION:


Q4C. IF Q4B=4 “Where does [NAME] live most of the time: READ LIST AND ENTER CODE IN COLUMN Q4C

1= More than half of the time here in this household

2= More than half of the time in another household

3=About equal time here and in another household

Members temporarily away

Q1A

Q2A

Q3A

Q4A

Relationship Codes

Q4B

Q4C

NAME

GENDER

AGE

RELATIONSHIP

1=spouse

2=partner

3=child

4=step-child

5=adopted child

6=parent

7=step-parent

8=legal guardian

9=brother/sister

10=grandparent

11=uncle/aunt

12=cousin

13=nephew/niece

14=parent in-law

15=brother-in-law/sister-in-law

16=other relative

17=non-relative

18=child in temporary care

19=foster child

20=foster parent

REASON TEMPORARILY AWAY

if Q4B=4: WHERE CHILD LIVES MOST






















If STATE AGENCY INCLUDES CHILDREN IN TEMPORARY CARE IN FAMILY ECONOMIC UNIT, CAPI WILL SKIP THIS MODULE

If STATE AGENCY EXCLUDES CHILDREN IN TEMPORARY CARE FROM FAMILY ECONOMIC UNIT, CAPI WILL DISPLAY THIS MODULE

CHILDREN IN TEMPORARY CARE OF THE WIC PARTICIPANT’S FAMILY


Sometimes, families will take in other children whose parents are temporarily away. Were you or your family providing temporary care to any of the children you’ve listed [IF NECESSARY: I am not referring to your foster child(ren)”]?


CAPI-FILLED LIST OF CHILDREN ≤14 YEARS OLD

IN TEMPORARY CARE?

IF IN TEMPORARY CARE = YES:

Was your family caring temporarily for this child because his/her parents were away on active military deployment?

Did you receive any payments from this child’s parents while the child was in your care?” If so, how much?

NAME OF 1st CHILD

Yes

No

Yes, parents of child on active military deployment

No, other reason for temporary care

Yes

No

$ _____

per month

per week

NAME OF 2nd CHILD

Yes

No

Yes, parents of child on active military deployment

No, other reason for temporary care

Yes

No

$ _____

per month

per week

NAME OF 3rd CHILD

Yes

No

Yes, parents of child on active military deployment

No, other reason for temporary care

Yes

No

$ _____

per month

per week

IF COLUMN 2=YES, IN TEMPORARY CARE, CAPI WILL SET Q4 = 18 FOR THAT CHILD AND EXCLUDE THAT CHILD FROM FAMILY ECONOMIC UNIT




SHARED OR SEPARATE FINANCES

CAPI WILL AUTOMATICALLY DISPLAY NAME, GENDER, AGE AND (IF APPLICABLE) REASON TEMPORARILY AWAY OF EACH PERSON. INTERVIEWER WILL READ THE AGE-APPROPRIATE QUESTION AND SELECT RESPONSE IN COLUMN Q6:


Next, I’m going to ask whether you shared income and expenses with each person who was living here in [MONTH OF CERT_DATE].”

IF AGE ≥ 15 YEARS: “Do you consider [NAME] to be part of your family group – that is, in [MONTH OF CERT_DATE], you were sharing income and expenses as if you were a family – OR do you feel that you each kept your income and expenses and food separate?”

  • Yes, shared: SELECT “SHARE LIKE FAMILY” FOR NAME

  • No, kept separate: SELECT “SEPARATE” FOR NAME


IF AGE < 15 YEARS: “Do you consider [NAME] to be part of your family group – that is, in [MONTH OF CERT_DATE], you were responsible for taking care of them as if you were all in the same family?”

  • Yes, responsible for taking care of: SELECT “SHARE LIKE FAMILY” FOR NAME

  • No, not responsible for taking care of: SELECT “SEPARATE” FOR NAME


IF NECESSARY FOR MEMBERS TEMPORARILY AWAY, PROBE:

  • NAME IS ≥ 15 YEARS: “When [NAME] is here, do you and [NAME] share income and expenses?”

  • NAME IS < 15 YEARS: “When [NAME] is here, do you help take care of [NAME] as if you were all in the same family?”


PREFILLED BY CAPI

INTERVIEWER SELECTS


Q1

Q2

Q3

Q4B

Q6


NAME

GENDER

AGE

REASON TEMPORARILY AWAY

Family or Separate?1

R#.

name

(1 or 2)

(age)

NA

1=share like family 2=separate

R#.

name

(1 or 2)

(age)

NA

1=share like family 2=separate

R#.

name

(1 or 2)

(age)

NA

1=share like family 2=separate

R#.

name

(1 or 2)

(age)

(1-6 code)

1=share like family 2=separate

R#.

name

(1 or 2)

(age)

(1-6 code)

1=share like family 2=separate



PREGNANT FAMILY MEMBERS

P1. “Were you, or was anyone in your household, pregnant at your recent certification appointment at the WIC office?

  • Yes GO TO P2

  • No GO TO Q7 [ADJUNCTIVE ELIGIBILITY]


P2. “Who was pregnant on CERT_DATE?”


<SELECT NAME FROM Q1 LIST DROPDOWN MENU>

IF PREGNANT MEMBER SHARES FINANCES (Q6=1), GO TO P2A.

IF PREGNANTMEMBER HAS SEPARATE FINANCES (Q6=2), GO TO P2D


P2A. “Were you/Was [NAME] expecting a single infant, twins or multiples?” (DO NOT READ OPTIONS)


  • SINGLETON IF SHARED FINANCES, CAPI WILL ADD 1 TO FAMILY ECONOMIC UNIT. GO TO P2B

  • TWINS IF SHARED FINANCES, CAPI WILL ADD 2 TO FAMILY ECONOMIC UNIT. GO TO P2B

  • MULTIPLES [ENTER NUMBER FROM 3 OR HIGHER: ___] IF SHARED FINANCES, CAPI WILL ADD [N] TO FAMILY ECONOMIC UNIT. GO TO P2B



P2B. “Since that appointment have you/has [NAME] given birth?” (DO NOT READ OPTIONS)

  • YES GO TO P2C

  • NO [STILL PREGNANT OR PREGNANCY ENDED] GO TO P2D




P2C. “Have you already listed the infant/infants that you/that [NAME] gave birth to as part of your household above?” [CONFIRM THAT THE SAME NUMBER OF INFANTS FROM PREGNANCY (P2A) ARE ALREADY LISTED IN HOUSEHOLD ENUMERATION CHART] (DO NOT READ OPTIONS)


BE AWARE THAT A “NO” RESPONSE COULD MEAN THAT THE BABY IS DECEASED/WAS STILLBORN, OR DOES NOT LIVE WITH THE PARTICIPANT (ADOPTED OR REMOVED FROM THE HOME BY THE STATE)


  • YES, WITH [N] BABIES LISTED CAPI WILL SUBTRACT [N] FROM FAMILY ECONOMIC UNIT

  • NO I/[NAME] WAS PREGNANT AT THE TIME [LIST INFANT AS A HOUSEHOLD MEMBER]

  • NO: INFANT DECEASED, REMOVED FROM HOME – DO NOT LIST THE INFANT ANYWHERE CAPI WILL SUBTRACT [N] FROM FAMILY ECONOMIC UNIT


GO TO P2D



P2D. Was anyone else pregnant on CERT_DATE? REPEAT P2-P2D AS NEEDED UNTIL P2D=NO.

  • YES GO TO P2

  • NO GO TO Q7, ADJUNCTIVE ELIGIBILITY

ADJUNCTIVE OR AUTOMATIC INCOME ELIGIBILITY

IF ADJUNCT_ELIG=YES AND ADJUNCT_PROGRAM IS KNOWN, GO TO Q7a

IF ADJUNCT_ELIG=YES AND ADJUNCT_PROGRAM IS MISSING, GO TO Q7b

IF ADJUNCT_ELIG=NO, GO TO Q7c


Q7a. ADJUNCT_ELIG=YES AND ADJUNCT_PROGRAM IS KNOWN: “My records show that you qualified for WIC because you, or a member of your family, participates in the [ADJUNCT_PROGRAM]. Can you show me a document to demonstrate participation in that program, such as an award letter, notice of benefits or other document that shows the dates when the [ADJUNCT_PROGRAM] participant was eligible?”

  • YES ENTER DOCUMENT INFORMATION BELOW IN TABLE

  • NO GO TO INCOME SOURCES [Note for reviewers:Research team will ask State Agency to look up PARTICIPANT’s enrollment at time of CERT_DATE in a program conferring ADJUNCTIVE ELIGIBILITY]


Documentation: Participation in Program Conferring Adjunctive/Automatic Income Eligibility

Adjunctive program

  • SNAP (Food stamps)

  • TANF (welfare; transitional assistance)

  • Medicaid

  • Other program, SPECIFY:

Type of document shown:

  • NO DOCUMENTATION (self-report)

  • Program document with dates of eligibility

  • Award letter

  • EBT transaction receipt no more than 30 days < CERT_DATE

  • EBT activity statement with deposit no more than 30 days < CERT_DATE

  • Other:

Name of program participant

<select name from CAPI-generated list of family EU members>

Start date of eligibility or enrollment



No start date/date unclear

PROBE: Do you have anything that shows the dates of your participation?

Date eligibility or enrollment expires



No expiration date/date unclear

PROBE: Do you have anything that shows the dates of your participation?

Name of agency



Agency name not evident

PROBE: Do you have anything that shows the agency name?

AFTER Q7a, CAPI WILL GO TO INCOME SOURCES EVEN IF ADJUNCTIVELY/AUTOMATICALLY INCOME ELIGIBLE: [Note for reviewers: NSWP-III research objectives call for estimate of WIC participants’ income, regardless of adjunctive income eligibility status]




Q7b. ADJUNCT_ELIG=YES AND IF ADJUNCT_PROGRAM IS MISSING : “My records show that you qualified for WIC because you, or a member of your family, participates in a qualifying program such as SNAP, also known as Food Stamps, Temporary Assistance to Needy Families (TANF), sometimes called ‘welfare’ or ‘public assistance’ or a Medicaid program for adults, pregnant women, or children. Were you or anyone in your family receiving SNAP, TANF [PRONOUNCED TAN-if], or Medicaid?”


  • YES

PROBE: “Can you show me a document to demonstrate participation in that program, such as an award letter, notice of benefits or other document that shows the dates when the [ADJUNCT_PROGRAM] participant was eligible?”


YES: ENTER DOCUMENT INFORMATION IN TABLE ABOVE

NO: GO TO INCOME SOURCES

  • WIC LOOKED UP MY NAME IN PROGRAM ENROLLMENT LIST, WEBSITE, OR BY CALLING RELEVANT AGENCY

PROBE: “Ok, do you have an award letter, notice of benefits or other document that shows the dates when the [ADJUNCT_PROGRAM] participant was eligible?”


YES: ENTER DOCUMENT INFORMATION IN TABLE ABOVE

NO: GO TO INCOME SOURCES

  • NO

GO TO INCOME SOURCES

AFTER Q7b, GO TO INCOME SOURCES




Q7C. IF ADJUNCT_ELIG=NO: “Were you, or someone in your family, participating in a benefits program such as Medicaid, SNAP, TANF or [NAME OF STATE PROGRAM(S)] on [CERT_DATE]?”


  • YES

Can you show me a document to demonstrate participation in that program, an award letter, notice of benefits or other document that shows the dates when the [ADJUNCT_PROGRAM] participant was eligible?”


YES: ENTER DOCUMENT INFORMATION IN TABLE ABOVE

NO: GO TO INCOME SOURCES

  • WIC LOOKED UP MY NAME IN PROGRAM ENROLLMENT LIST, WEBSITE, OR BY CALLING RELEVANT AGENCY

Ok, do you have a an award letter, notice of benefits or other document that shows the dates when the [ADJUNCT_PROGRAM] participant was eligible?”


YES: ENTER DOCUMENT INFORMATION IN TABLE ABOVE

NO: GO TO INCOME SOURCES

  • NO

GO TO INCOME SOURCES

AFTER Q7c, GO TO INCOME SOURCES




INCOME: ALTERNATE INCOME DETERMINATION PROCEDURE (INDIAN TRIBAL ORGANIZATIONS)


IF ITO=YES AND ALTERNATIVE INCOME PROCEDURE =YES, THE “ALTERNATE INCOME DETERMINATION PROCEDURE” APPLIES. OTHERWISE, CAPI SKIPS ALTERNATE PROCEDURE FOR INCOME DETERMINATION


CAPI PERFORMS A LOOKUP AGAINST TABLE OF INCOME ELIGIBILITY GUIDELINES (IEGs) BASED ON SIZE OF FAMILY ECONOMIC UNIT. CAPI DISPLAYS INCOME THRESHOLD [INCOME_MAX].


ID8 “On [CERT_DATE], was your family’s income at or below $[INCOME_MAX]?”

  • YES

GO TO Q8A


  • NO

GO TO INCOME SOURCES (Q8a)






INCOME SOURCES


Now I’m going to ask you about the income received by you and other members of your family. We want to assure you that we will protect your privacy. We will not include information that identifies you or your family in study reports. We will combine the income we collect with information from other people in this study from across the U.S. We will not share personal information about you with your local WIC agency, other benefit programs, your landlord, bank, employer, or people in your community. None of your WIC benefits will change as a result of this survey.”



Q8a. At the time of your most recent certification appointment (on or before [CERT_DATE]), were you or was anyone in your family recently unemployed – that is, had been working but stopped?

  • Yes GO TO Q8b

  • No GO TO INCOME SOURCES


IF RESPONDENT IS CONFUSED, PROBE:Had you been working but lost a job or stopped working for some reason?”

Q8b.Who was recently unemployed?

Q8c. About how long had you [had this person] been unemployed as of CERT_DATE?

READ LIST:

<select name from CAPI-generated list>

Less than 30 days before CERT_DATE

1 month or longer before CERT_DATE

<select name from CAPI-generated list>

Less than 30 days before CERT_DATE

1 month or longer before CERT_DATE

<select name from CAPI-generated list>

Less than 30 days before CERT_DATE

1 month or longer before CERT_DATE


Note to reviewers: If any family member is unemployed, then wages or salary for that family member earned prior to CERT_DATE would be excluded from the countable income.


GO TO Q9A. CAPI WILL DISPLAY QUESTIONS Q9A-Q9E FOR ALL INCOME SOURCES FOR EACH PERSON IN THE FAMILY UNIT WITH SHARED FINANCES WHO IS AGED 15 OR OLDER (CALLED “ADULT FAMILY MEMBER”).





Now I’ll start by asking about your sources of income, and then I’ll ask about sources of income for other members of your family. For each type of income, I may ask to see records or documents showing the dates you received that income and the amount you received. It’s important that we focus on income you or your family members received in the month before your WIC certification appointment on [CERT_DATE].”



NOTE FOR REVIEWERS:

On the pages that follow, different types of “proof of income documents” are listed for each income type. The preferred documents appear in underlined text: these documents are those that best meet guidance provided by WIC policy memoranda (#99-4, #2013-3). If a respondent cannot present one of the “preferred” documents, additional acceptable types of proof appear in light gray (non-underlined) text. Each income type also includes an “other” option, where a Field Interviewer may describe another type of document presented as evidence of the income amount reported, and an option to indicate that no documents were available. For each income type, even if documentation is not available, the FI will ask the respondent to report the amount and frequency of that income.



Q9A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE IN COLUMN A. CHECK ONLY IF YES.

Q9B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”].

9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Wages, salary or fees (EXCLUDING MILITARY PAY)

  • Employer 1

  • Employer 2

  • Employer 3

From: mm/dd/yy

To: mm/dd/yy

Check one, use addtl rows if nec:

  • Paystub/earnings statement

  • Employer statement

  • 2017 income tax return, W-2, 1099

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


  • Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date x

  • Once/lump sum

  • Other: ____

  • Wages, salary or fees (EXCLUDING MILITARY PAY)

  • Employer 1

  • Employer 2

  • Employer 3

From: mm/dd/yy

To: mm/dd/yy

Check one, use addtl rows if nec:

  • Paystub/earnings statement

  • Employer statement

  • 2017 income tax return, W-2, 1099

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


  • Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Wages, salary or fees (EXCLUDING MILITARY PAY)

  • Employer 1

  • Employer 2

  • Employer 3

From: mm/dd/yy

To: mm/dd/yy

Check one, use addtl rows if nec:

  • Paystub/earnings statement

  • Employer statement

  • 2017 income tax return, W-2, 1099

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


  • Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____


A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE FROM COLUMN A. CHECK ONLY IF YES.

B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”].



9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Tips, bonuses, or commissions (POSSIBLE LUMP SUM)

  • Employer 1

  • Employer 2

  • Employer 3

From: mm/dd/yy

To: mm/dd/yy

  • Paystub/earnings statement

  • Employer statement

  • Business records (for commissions)

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Tips, bonuses, or commissions (POSSIBLE LUMP SUM)

  • Employer 1

  • Employer 2

  • Employer 3

From: mm/dd/yy

To: mm/dd/yy

  • Paystub/earnings statement

  • Employer statement

  • Business records (for commissions)

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Income from self-employment (farm or non-farm) (NET INCOME)

From: mm/dd/yy

To: mm/dd/yy

  • 2017 income tax return, W-2, 1099

  • Business records

  • Other [textbox]

  • NONE (self-reported)

NET $

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Rental income (NET INCOME)

From: mm/dd/yy

To: mm/dd/yy

  • Rental agreement, lease, other business records

  • Rent check

  • 2017 income tax return, W-2, 1099

  • Other [textbox]

  • NONE (self-reported)

NET $

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Royalties (PROMPT FOR ITOs: per capita payments) (NET INCOME) (POSSIBLE LUMP SUM) (POSSIBLE EXCLUSION)

From: mm/dd/yy

To: mm/dd/yy

  • Paystub/earnings statement

  • Deposit on bank statement

  • 2017 income tax return, W-2, 1099

  • Business records

  • Other [textbox]

  • NONE (self-reported)

NET $

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____




A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE FROM COLUMN A. CHECK ONLY IF YES.

B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”

9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Unemployment compensation

From: mm/dd/yy

To: mm/dd/yy

  • Benefit letter/letter of determination

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

IF PARTICIPANT/FAMILY MEMBER INDICATES NO INCOME FROM UNEMPLOYMENT COMPENSATION BUT WAS UNEMPLOYED (Q8A), ASK:

UE1. “Did you/[NAME] apply for unemployment benefits?”

  • Yes GO TO UE2

  • No CONTINUE TO NEXT INCOME SOURCE


UE2. “Was your/[NAME’s] application denied or approved?” DO NOT READ LIST

  • Denied/turned down CONTINUE TO NEXT INCOME SOURCE

  • Approved GO TO UE3

  • Have not heard back/never heard back CONTINUE TO NEXT INCOME SOURCE


UE3. “Okay, you/[NAME] were approved to get unemployment, but you have not/[NAME] has not received any income from unemployment compensation. Can you show me a copy of the approval letter?”

  • Yes RECORD DATE OF LETTER AND AMOUNT OF BENEFITS AWARDED

  • No CONTINUE TO NEXT INCOME SOURCE

  • Workers compensation

From: mm/dd/yy

To: mm/dd/yy

  • Benefit letter/letter of determination

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Social security benefits

From: mm/dd/yy

To: mm/dd/yy

  • Award letter from SSA

  • Statement of benefits

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____




A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE FROM COLUMN A. CHECK ONLY IF YES.

B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”].


9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Federal SSI (Supplemental security income)

From: mm/dd/yy

To: mm/dd/yy

  • Notice of benefits

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • State SSI or State disability insurance

From: mm/dd/yy

To: mm/dd/yy

  • Notice of benefits

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Public assistance or TANF

From: mm/dd/yy

To: mm/dd/yy

  • Notice of benefits

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____




A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE FROM COLUMN A. CHECK ONLY IF YES.

B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”]

9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Alimony or child support (1st source)

From: mm/dd/yy

To: mm/dd/yy

  • Check or check stub

  • Support agreement

  • Divorce/separation decree

  • Court order

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Alimony or child support (2nd source)

From: mm/dd/yy

To: mm/dd/yy

  • Check or check stub

  • Support agreement

  • Divorce/separation decree

  • Court order

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Any government or private pension, annuity or survivor’s benefits

From: mm/dd/yy

To: mm/dd/yy

  • Notice of benefits

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Disbursement from an estate or trust

From: mm/dd/yy

To: mm/dd/yy

  • Earnings statement

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____




A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE FROM COLUMN A. CHECK ONLY IF YES.

B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”]


9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Interest or dividends

From: mm/dd/yy

To: mm/dd/yy

  • Earnings or dividend statement

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Withdrawals from a savings or investment account

From: mm/dd/yy

To: mm/dd/yy

  • Withdrawal receipt/slip

  • Earnings statement

  • Withdrawal on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____




A. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [you/NAME] have any income from: READ INCOME TYPE FROM COLUMN A. CHECK ONLY IF YES.

B. Can you show me some evidence of that income such as [READ FIRST ITEM IN COLUMN C. IF FIRST PROOF UNAVAILABLE, READ NEXT ITEM, OR “anything else that would show the amount of this income?” DO NOT READ “NONE”]


9A

Income Type

9B

Income Period

9C

Proof of Income Document

9D

Amount

9E

Frequency

  • Veteran’s payments

From: mm/dd/yy

To: mm/dd/yy

  • Notice of benefits

  • Check or check stub

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Military pay

From: mm/dd/yy

To: mm/dd/yy

  • Leave and Earnings Statement (SHOW MILITARY PAY MODULE)

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Regular contributions from someone not in household

From: mm/dd/yy

To: mm/dd/yy

  • Letter from payer, dated & signed

  • Deposit on bank statement

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

  • Other income sources (SEE INCOME PROBE QUESTIONS)

From: mm/dd/yy

To: mm/dd/yy

  • Earnings statement

  • Benefit/award letter

  • Letter from payer, dated & signed

  • Deposit on bank statement

  • 2017 IRS tax return, W2, 1099

  • Other [textbox]

  • NONE (self-reported)

Gross $


Net pay (check if gross pay unavailable)

  • Per week

  • Per 2 weeks

  • Twice/month

  • Per month

  • Per quarter

  • Per year

  • Year To Date

  • Once/lump sum

  • Other: ____

MILITARY PAY MODULE2


USING THE SERVICE MEMBER’S MILITARY LEAVE AND EARNINGS STATEMENT, ENTER THE INFORMATION BELOW. SOME PAY CODES WILL PROMPT YOU TO ASK CLARIFYING QUESTIONS THAT WILL AUTOMATICALLY DISPLAY. ANSWERING THE QUESTIONS WILL DETERMINE THE INCOME TREATMENT CODE IN THE RIGHTMOST COLUMN.


Last Name

First Name

MI

Pay Date

Branch

Period Covered







ENTITLEMENTS


A

Type

Amount

Income treatment codes

B

ENTER PAY CODE

$ .


C

ENTER PAY CODE

$ .

EXCLUDE: BAH

D

ENTER PAY CODE

$ .

EXCLUDE: OCONUS COLA

E

ENTER PAY CODE

$ .


F

ENTER PAY CODE

$ .

ANNUALIZE

G

ENTER PAY CODE

$ .


H

ENTER PAY CODE

$ .


I

ENTER PAY CODE

$ .

EXCLUDE: COMBAT PAY

J

ENTER PAY CODE

$ .


K

ENTER PAY CODE

$ .


L

ENTER PAY CODE

$ .


M

ENTER PAY CODE

$ .


N

ENTER PAY CODE

$ .


O

ENTER PAY CODE

$ .



REMARKS:

ENTER any PAY CODES listed in REMARKS


$ .




TOTAL

$ .

Countable income after exclusions and annualizations

=




POSSIBLE LUMP SUM PAYMENT:

Does [NAME] receive this pay, [PAYCODE], once a year, monthly, or with some other frequency?”

  • Once per year

  • Quarterly

  • Monthly

  • OTHER: SPECIFY FREQUENCY OR PAY INTERVAL


IF FREQUENCY IS ONCE/YEAR OR QUARTERLY, THEN THE AMOUNT WILL BE ANNUALIZED. OTHERWISE ALL AMOUNTS ARE ASSUMED MONTHLY


POSSIBLE COMBAT PAY:

SELECT YES OR NO FOR EACH QUESTION


YES

NO

Did [NAME] receive this pay in addition to the base pay?

Was this pay the result of deployment to a designated combat zone?

Did [NAME] only receive this pay while deployed to the combat zone?


IF YES TO ALL THREE QUESTIONS, THE PAY WAS COMBAT PAY (AND WILL BE EXCLUDED FROM TOTAL INCOME)

IF NO, TO ANY QUESTION, THE PAY WAS NOT COMBAT PAY AND WILL BE INCLUDED AS INCOME.


Table 3. Military Pay Codes

Code

Type of Pay

Counts as Income unless noted otherwise

AB

Accession bonus

Ask Lump Sum

ACIP

Aviation Career Incentive Pay


ACP

Aviation Continuation Pay


AIP

Assignment Incentive Pay

Ask Combat Pay

ASP

Additional Special Pay


BAH

Basic Allowance for Housing

if State excludes

BAS

Basic Allowance for Subsistence


BAQ

Basic Allowance for Quarters

if State excludes

Base Pay

Base Pay


BCP

Board Certified Pay Special Pay


CCA

Civilian Clothing Allowance

Ask Lump Sum

BRA

Basic Replacement Allowance

Ask Lump Sum

Continuation Pay

Continuation Pay


CCCA

Continuing Civilian Clothing Allowance

Ask Lump Sum

CCRA

Cash Clothing Replacement Allowance

Ask Lump Sum

CEFIP

Career Enlisted Flyer Incentive Pay


CIP

Combat-related Injury & Rehabilitation

Ask Combat Pay

CMA

Clothing Maintenance Allowance or Clothing Allowance


CONUS COLA

Continental U.S. Cost of Living Allowance

Exclude, in-kind benefit

Combat Duty or Combat Zone Pay

Combat Duty or Combat Zone Pay

EXCLUDE

CRA

Clothing Replacement Allowance

Ask Lump Sum

CSP

Career Sea Pay


CSP-P

Career Sea Pay – Premium


CSRB

Critical Skills Retention Bonus

Ask Lump Sum

CVI

Conditional Voluntary Indefinite Status


DLA

Dislocation Allowance

Exclude, in-kind benefit

Dive Pay

Dive Pay

Ask Combat Pay

DSCT Meal

Discount Meal

Exclude, in-kind benefit

FDP

Foreign Duty Pay

Ask Combat Pay

FLPP

Foreign Language Proficiency Pay

Ask Combat Pay

Flight or Fly Pay

Flight or Fly Pay

Ask Combat Pay

FSA

Family Separation Allowance

Ask Combat Pay

FSH

Family Separation Housing

Exclude, in-kind benefit

FSSA

Family Subsistence Supplemental Allowance

EXCLUDE

HALO

High Altitude/Low Altitude

Ask Combat Pay

HDIP

Hazardous Duty Incentive Pay

Ask Combat Pay

HDP – Involuntary Extension

Hardship Duty Pay – Involuntary Extension

Ask Combat Pay

HDP – L

Hardship Duty Pay - Location

Ask Combat Pay

HDP – M

Hardship Duty Pay – Mission

Ask Combat Pay

HFP/IDP

Hostile Fire/Imminent Danger Pay

Ask Combat Pay

HFP-L

Hostile Fire Pay - Location

Ask Combat Pay

HZD

Hazardous Duty Pay

Ask Combat Pay

ICCA

Initial Civilian Clothing Allowance

Ask Lump Sum

IDP

Imminent Danger Pay

Note: Can also mean Independent Duty Corpsman

Ask Combat Pay

ISP

Incentive Special Pay


Jump Pay

Jump Pay

Ask Combat Pay

LQA

Living Quarters Allowance

Exclude, in-kind benefit

Maternity Clothing Allowance

Maternity Clothing Allowance

Ask Lump Sum

MIHA – Miscellaneous

Moving Housing Allowance - Miscellaneous

Exclude, in-kind benefit

MIHA – Rent

Moving Housing Allowance – Rent

Exclude, in-kind benefit

MIHA – Security

Moving Housing Allowance - Security

Exclude, in-kind benefit

MRB

Multiyear Retention Bonus


MSP

Multiyear Special Pay


NIB

Nuclear Career Annual Incentive Bonus


NPAB

Nuclear Power Accession Bonus

Ask Lump Sum

Nuclear – Continuation Pay

Nuclear – Continuation Pay


OEP

Overseas Extension Pay


OHA

Overseas Housing Allowance

Exclude, in-kind benefit

OCONUS COLA

Overseas Continental United States Cost of Living Allowance

if State excludes

OTEIP

Army Overseas Tour Extension Incentive Pay


OVERSEAS COLA

Overseas Cost of Living Allowance

Exclude, in-kind benefit

Overseas Extension Pay

Overseas Extension Pay


PCCA

Partial Civilian Clothing Allowance

Ask Lump Sum

RBMA

Reserve Basic Maintenance Allowance


SBP

Military Survivor Benefits Plan


SAVE PAY

Save pay

Note: This can represent many types of pay. Ask questions to determine what the pay is for to see if it counts. Often refers to difference in pay due to accepting a new appointment between new and old pay rates. Likely to be a lump sum.

Caution: ask if lump sum

SDAP

Special Duty Assignment Pay

Ask Combat Pay

SDIP

Submarine Duty Incentive Pay

Ask Combat Pay

Sea Pay

Sea Pay

Ask Combat Pay

SEA

Subsistence Expense Allowance


SEB

Selective Enlistment Bonus

Ask Lump Sum

SepRats

Separation Rations


SMA

Standard or Separate Maintenance Allowance


Special Duty Pay

Special Duty Pay

Ask Combat Pay

Specialty Pay

Specialty Pay

Ask Combat Pay

SPO

Split Payment Option

Note: This option allows the person to take an amount from the base pay and put it into the ship ATM for personal use while on board. Base WIC income eligibility on the gross amount before the split allocation. Don’t count the amount sent to the ship account twice.

Caution

SR

Separation Rations


SRA

Standard Replacement Allowance

Ask Lump Sum

SRB

Selective Reenlistment Bonus

Ask Lump Sum

Standard Initial Clothing Allowance

Standard Initial Clothing Allowance

Ask Lump Sum

Submarine Pay

Submarine Pay


SUPP CMA

Enlisted Supplemental Clothing Allowance

Ask Lump Sum

TDYCCA

Temporary Duty Civilian Clothing Allowance

Ask Lump Sum

TLE CONUS

Temporary Lodging Expense in US

Exclude, in-kind benefit

TLA

Temporary Living Allowance

Exclude, in-kind benefit

TLA OCONUS

Temporary Lodging Allowance Outside US

Exclude, in-kind benefit

TQSA

Temporary Quarters Subsistence Allowance


VI

Voluntary Indefinite Status


VBSS Duty

Maritime Visit, Board, Search & Seizure Duty


VSP

Variable Special Pay



ZERO INCOME REPORTED

IF PARTICIPANT DID NOT QUALIFY AS ADJUNCTIVELY/AUTOMATICALLY INCOME ELIGIBILITY FOR WIC AND PARTICIPANT’S TOTAL INCOME = $0 AND NO ADULT AGE ≥ 15 YEARS WAS REPORTED TO HAVE SEPARATE FINANCES, CAPI WILL DISPLAY INTRO AND Z2;


PARTICIPANT DID NOT QUALIFY AS ADJUNCTIVELY/AUTOMATICALLY INCOME ELIGIBILITY FOR WIC AND PARTICIPANT’S TOTAL INCOME = $0 AND IF ANY ADULT AGE ≥ 15 YEARS WAS REPORTED TO HAVE SEPARATE FINANCES (Q6=2), CAPI WILL DISPLAY INTRO AND START WITH Z1


INTRO: “If I understand your answers correctly, it looks like you had zero income on [CERT_DATE].


Z1. You said that [NAME] and [NAME] was/were not part of your family group. Was/Were [LIST NAMES WHERE Q6=SEPARATE FINANCES], or was anyone that you haven’t named helping you to pay for living expenses such as rent/mortgage, heat, or food on [CERT_DATE]?

  • Yes GO TO Z1a

  • No GO TO Z2



Z1a. “In that case, I need to ask you about [NAME]’s income. Thinking back to the 30 days before [CERT_DATE], that is, between [CERT_DATE-30] and [CERT_DATE-1], did [NAME] have any income from [REPEAT Q9a for NAME FOR EACH TYPE OF INCOME SOURCE]. CAPI WILL PROMPT INTERVIEWER TO CHANGE THE RESPONSE TO Q6 FOR [NAME(S)] TO Q6=1 SO THAT THIS INDIVIDUAL IS COUNTED AS PART OF PARTICIPANT’S FAMILY


AFTER Z1a GO TO END OF SURVEY



Z2. “I’d like to better understand how you were paying for living expenses in [MONTH, YEAR OF CERT_DATE]. Can you tell me if any of the following were true: CHECK ALL THAT APPLY

  • I had applied for public assistance but did not receive payment until after [MONTH, YEAR OF CERT_DATE] (IF NECESSARY: such as Temporary Assistance to Needy Families (sometimes called welfare) or SNAP or Food Stamps).

REQUEST AWARD LETTER AND ENTER AMOUNT AND DATE IN Q9, PUBLIC ASSISTANCE.

  • I had applied for workers compensation but did not receive payment until after [MONTH, YEAR OF CERT_DATE]

REQUEST AWARD LETTER AND ENTER AMOUNT AND DATE IN Q9, WORKER’S COMPENSATION

  • I received some emergency cash from a friend, church, or social services agency or food from a food bank

ENTER AMOUNT IN Q9, OTHER CASH

  • I skipped one or more rent, mortgage or utility payments


  • I did some work such as child care, housework, or another service in exchange for reduced rent or food

IN-KIND BENEFITS NOT INCOME

  • OTHER: “Can you describe how you paid for living expenses then?” TYPE IN RESPONSE: ____

IF ANY INCOME SOURCES RETURN TO Q9

  • NONE OF THE ABOVE


AFTER Z2 GO TO END OF SURVEY

INCOME PROBE QUESTIONS (POSSIBLE EXCLUSIONS OR LUMP SUMS)


AT ANY TIME WHILE ASKING PARTICIPANT ABOUT INCOME SOURCES (Q9), THE INTERVIEWER MAY BRING UP A LIST OF THE FOLLOWING POTENTIAL LUMP SUM OR INCOME EXCLUSION QUESTIONS:


If participant is a member of an American Indian Tribe and:

ASK/DO

Reports income from the government or Tribe

Did you receive this income as part of a settlement or agreement between the U.S. government and an American Indian tribe or Nation?” EXCLUDE ANY SUCH INCOME3


Is this income a ‘per cap’ or per capita payment from a business operated by an American Indian tribe or Nation to which you belong?” ENTER NET AMOUNT UNDER ROYALTIES. ASK “POSSIBLE LUMP SUM” TO DETERMINE IF ANNUALIZATION IS NEEDED


If participant or income document refers to:

ASK/DO

Section 8, housing voucher, rental assistance

Is this a voucher to help you afford housing or rent?” ANY AMOUNT SHOWN ON A HOUSING CHOICE VOUCHER IS NOT COUNTED AS INCOME. DO NOT ENTER AS AN INCOME SOURCE.4

Child care or day care voucher, child care or day care assistance

EXCLUDE ANY REPORTED PUBLIC ASSISTANCE OR SUBSIDY FOR DAY CARE OR CHILD CARE COSTS5

Food Stamps, Free or Reduced Price Lunch or Breakfast for child in public school, WIC food instruments provided to other WIC participants in family

EXCLUDE ANY REPORTED PUBLIC ASSISTANCE WITH MEALS OR FOOD, INCLUDING ANY REPORT OF FREE MEALS A CHILD RECEIVES AT SCHOOL, FOOD INSTRUMENTS RECEIVED BY ANY FAMILY MEMBER FROM SNAP, FDPIR, OR WIC.6

Job assistance, employment training, Employment Services Program, Job Corps, Youth Build, job training, American Job Center, Workforce Investment, Employment Training, Career Pathway

Was this income to reimburse you for transportation, child care costs or other expenses so that you could take part in job training, get a GED or take classes that will prepare you for employment?” EXCLUDE REIMBURSEMENTS FOR THESE EXPENSES 7

Volunteer, AmeriCorps, VISTA

Was this income you received as a volunteer for AmeriCorps, AmeriCorps VISTA or AmeriCorps National Civilian Community Corps (NCCC)?”8

Bonus/commissions

ASK “POSSIBLE LUMP SUM” TO DETERMINE IF ANNUALIZATION IS NEEDED

Royalties

ASK “POSSIBLE LUMP SUM” TO DETERMINE IF ANNUALIZATION IS NEEDED

Any mention of emergency assistance due to a hurricane, tornado, storm, earthquake, volcano, landslide, mudslide, snowstorm, flood, forest fire

Did you receive [this] assistance because of a major disaster such as a hurricane, tornado, storm or similar natural event that was declared a federal disaster?” FEMA maintains a list of federal disasters each year: https://www.fema.gov/disasters/grid/year/2015. EXCLUDE ANY ASSISTANCE DUE TO FEDERAL DISASTER FROM INCOME SOURCES9

Any mention of loss of property due to flood/hurricane

Did this income come from FEMA or the National Flood Insurance Program after filing a claim for flood damage to your home? EXCLUDE ANY INCOME DUE TO APPROVED FLOOD DAMAGE CLAIM10

Veteran’s or VA payment, VA disability

Did you/NAME receive payment because you were exposed to Agent Orange while serving in Vietnam or Korea?” EXCLUDE ANY AMOUNT DUE TO EXPOSURE TO AGENT ORANGE. INCLUDE ALL OTHER VETERAN’S PAYMENTS11

Loan, Student loan

Is this income part of a loan that you must repay?” EXCLUDE ANY LOAN AMOUNT FROM INCOME SOURCES unless the loan is an amount to which the participant has constant access (e.g., regular contributions from someone not in the household)12


END OF CERTIFICATION SURVEY


IF PARTICIPANT IS ALSO IN THE SAMPLE FOR THE PROGRAM EXPERIENCES SURVEY:

Ok, that’s the end of the first part. Here is the first $25 Visa debit card. Next, I’d like to ask about your experiences with the WIC program and your satisfaction with various WIC benefits and services. This next part will take about [ESTIMATED BURDEN OF PROGRAM EXPERIENCE SURVEY] minutes. Afterwards, I’ll give you another $25Visa debit card.” [GO TO PROGRAM EXPERIENCES SURVEY]



IF PARTICIPANT IS NOT IN THE SAMPLE FOR THE PROGRAM EXPERIENCES SURVEY:

Ok, this completes our survey. It was great talking with you, and thank you so much for helping us out. Here is a $25 Visa debit card in appreciation for your time.”






Field Interviewer confirmation at end of survey:

I met with participant at the following address on the date below: MAKE ANY CORRECTIONS IN THE ROW BELOW

INITIALS

State:

MN

City:

Anytown

ZIP

12345

Street

100 MAIN STREET

















Date

mm/dd/yy


  • Location was a residential address

  • Location was a non-residential address (e.g., library, business, community center). PROVIDE NAME OF LOCATION:



Privacy Act Statement

Authority: Code of Federal Regulations. §215.11 requires State and local WIC agency directors to cooperate in the conduct of studies and evaluations.  

Purpose: Information is collected primarily for use by the Food and Nutrition Service in the administration and evaluation of Special Supplemental Program for Women, Infants and Children.

Routine Use: FNS published a system of record notice (SORN) titled FNS-8 USDA/FNS Studies and Reports in the Federal Register on April 25, 1991, volume 56, pages 19078-19080, that discusses the terms of protections that will be provided to respondents.

Disclosure: Your participation in this survey is voluntary.


1 Although WIC policy guidance indicates that agencies should determine whether or not separate family economic units have “adequate income” to “sustain the economic unit” and that the “actual living and support costs for the economic unit in that environment must be considered,” the guidance does not indicate how agencies should determine these “actual living and support costs” or what threshold relative to these costs would suffice as “adequate.” Because these judgments are inherently subjective, the NSWP-III cannot independently confirm or disconfirm an independent judgment made by staff at a local WIC agency. If a Participant indicates that a resident of the household maintains separate finances, the NSWP-III will treat those persons as economic unit(s) separate from the participant’s economic unit.

2 Reviewers: See Table 3 for specific military pay codes and proposed exclusions. WIC regulations allow States to choose whether or not to exclude the military Basic Allowance for Housing (BAH) and Cost-of-living allowance for service members stationed outside the contiguous United States (OCONUS COLA) (See 246.7(2)(d)(iv)(A). WIC regulations require States to exclude from income payments to service members from the Family Supplemental Subsistence Act (FSSA) and combat pay. In the context of military pay, WIC Policy Memorandum 2013-3 indicated that “in-kind benefits, such as military on-base housing or other subsidized housing, medical and dental benefits are services that do not meet the definition of ‘income’ and may not be considered in income eligibility determinations.”

3 WIC regulations include income exclusions for multiple types of payments to members of American Indian Tribes from various treaties, agreements or settlements with the U.S. government (see 246.7(2)(d)(iv)(D)(4, 6, 7, 9, 10, 21, 24-32)).

4 WIC regulations include income exclusions for multiple forms of housing assistance to low income individuals (see 246.7(2)(d)(iv)(D)(1, 22-23)

5 WIC regulations include income exclusions for payments, or the value of, child care under the Social Security Act or the Child Care and Development Block Grant programs (see 246.7(2)(d)(iv)(D)(17-19)

6 WIC regulations include income exclusions for the value of food assistance from the National School Lunch Program, the Child Nutrition Act or the Food and Nutrition Act (see 246.7(2)(d)(iv)(D)(8).

7 WIC regulations include income exclusions for payments under the Job Training Partnership Act, replaced by the Workforce Investment Act (WIA) and Workforce Investment and Opportunity Act (WIOA). See 246.7(2)(d)(iv)(D)(5).

8 WIC regulations exclude payments to domestic volunteers (VISTA is now part of AmeriCorps). See 246.7(2)(d)(iv)(D)(2)

9 WIC regulations exclude income from assistance received under the Disaster Relief and Emergency Assistance Amendments of 1989, now the Robert T. Stafford Disaster Relief and Emergency Assistance Act. See 246.7(2)(d)(iv)(D)(13)

10 WIC regulations exclude income from assistance to property owners under the National Flood Insurance Program (246.7(2)(d)(iv)(D)(34).

11 WIC regulations exclude income to certain veterans from the Agent Orange Compensation Exclusion Act ((246.7(2)(d)(iv)(D)(15))

12 WIC regulations exclude loans (246.7(2)(d)(iv)(C)).

pg. 1


File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
SubjectAG-3198-S-15-0040
AuthorJoshua Townley
File Modified0000-00-00
File Created2021-01-21

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