Supporting Statement

Request for Approval under the “Generic Clearance for the Collection of Routine Customer Feedback” (OMB Control Number: 1615-0121)

TITLE OF INFORMATION COLLECTION: USCIS Omnichannel Automated Survey Tool

PURPOSE: The Omnichannel Automated Survey Tool is a new USCIS survey (cloud-based) software which interacts with the public via the following communication channels:

• E-mail

• Website

• Telephone-Tier 1, 2 and 3

• Interactive Voice Response (IVR) system,

• Virtual assistant “Emma”

• Live agent chat,

• Social media

• Public engagement

• Office of Citizenship test pilot exams and surveys myUSCIS

• Written Correspondence

• Multi-lingual operations

• Internal employee operations feedback

• USCIS Online Tools

• Agency operations

This survey tool will enable USCIS-External Affairs Directorate (EXA)- Office of Citizenship and Applicant Information Services (CAIS) to obtain feedback from stakeholders to make improvements to the services provided to the public through the feedback collected. The Omnichannel Automated (Qualtrics) Survey Tool is a new USCIS survey (cloud-based) software. This will enable USCIS to garner applicant and stakeholder feedback in an efficient, timely manner, in accordance with our commitment to improving service delivery. The information collected from applicants and stakeholders will help ensure that users have an effective, efficient, and satisfying experience with the Agency's programs.

In order to comply with the Government Performance and Results Act (GPRA) and other Office of Management and Budget (OMB) initiatives, USCIS seeks feedback from its stakeholders via a survey. The survey consists of eight Customer Experience (CX) questions required by OMB for all agencies designated as a High Impact Service Provider (HISP). The Omnichannel Automated Survey Tool will enable USCIS- EXA and Office of Citizenship, a public facing organization, to comply with obtaining feedback based on OMB requirements. During the first year of using the Omnichannel survey tool, USCIS estimates to process up to 1 million completed surveys from the public.

Stakeholder feedback is important to EXA-CAIS-PSD because it helps provide us with insight on how we can improve the customer experience and operations throughout all of our communication channels.

DESCRIPTION OF RESPONDENTS: The respondents, who will be offered the option to take a survey, will be stakeholders who have interacted with the aforementioned channel points within USCIS and EXA-CAIS operations. After they finish their inquiry with any of the aforementioned channels, the automated survey will offer the stakeholders the ability to take a survey. At any time, the respondent has the option to cancel and/or not take the survey. Information and comments from the survey are kept private to the extent permitted by law. Respondents participating in this survey are not asked sensitive personal case specific information.

TYPE OF COLLECTION: (Check one)

[ ] Customer Comment Card/Complaint Form [ X] Customer Satisfaction Survey

[ ] Usability Testing (e.g., Website or Software [ ] Small Discussion Group

[] Focus Group [X ] Other: HISP-OMB A-11 Requirement ____________

CERTIFICATION:

I certify the following to be true:

1. The collection is voluntary.

2. The collection is low-burden for respondents and low-cost for the Federal Government.

3. The collection is non-controversial and does not raise issues of concern to other federal agencies.

4. The results are not intended to be disseminated to the public.

5. Information gathered will not be used for the purpose of substantially informing influential policy decisions.

6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.

Name:___Jessica Membreno________________________________________

To assist review, please provide answers to the following question:

Personally Identifiable Information:

1. Is personally identifiable information (PII) collected? [ ] Yes [x ] No

   1. The collection is covered by DHS/ALL/PIA-006 Department of Homeland Security Contact Lists

   2. HISP-OMB A-11 Requirement

2. If Yes, is the information that will be collected included in records that are subject to the Privacy Act of 1974? [ ] Yes [ X ] No

3. If Applicable, has a System or Records Notice been published? [ X ] Yes [ ] No

1. The collection is covered by DHS/ALL-002 Department of Homeland Security (DHS) Mailing and Other Lists System, November 25, 2008, 73 FR 71659

Gifts or Payments:

Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants? [ ] Yes [X ] No

BURDEN HOURS

Category of Respondents per Channel Type	No. of Prompts	No. Of Respondents (6 percent of prompts)	Participation Time (hours)	Burden (hours)
IVR	380,000	22,800	0.058	1,330
Tier 1	184,523	11,071	0.058	646
Tier 2	38,388	2,303	0.058	134
Tier 4	1,000	60	0.058	4
Email	7,693	462	0.058	27
Citizenship	3,000	180	0.058	11
Email	8,000	480	0.058	28
Emma & Live Agent Chat	97,939	5,876	0.058	343
myUSCIS	280,000	16,800	0.058	980
Total	1,000,543	60,033		3,502

FEDERAL COST: The estimated annual cost to the Federal government is $1,432,320.58.

If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions:

The selection of your targeted respondents

1. Do you have a customer list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe? [ ] Yes [X ] No

If the answer is yes, please provide a description of both below (or attach the sampling plan)? If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them?

Administration of the Instrument

1. How will you collect the information? (Check all that apply)

[X ] Web-based or other forms of Social Media

[X] Telephone

[ ] In-person

[ ] Mail

[ ] Other, Explain

2. Will interviewers or facilitators be used? [ ] Yes [ X ] No