2017–18 National Postsecondary Student Aid Study Administrative Collection (NPSAS:18-AC)

Forms and Documents

Document Name	Status
NPSAS 2018-AC Change Memo.docx Justification for No Material/Nonsubstantive Change	2018-01-18
NPSAS 2018-AC Change Sheet.pdf Justification for No Material/Nonsubstantive Change	2018-01-18
NPSAS 2018-AC Responses to 30-day Public Comments.docx Supplementary Document	2017-10-31
NPSAS 2018-AC Responses to 60-day Public Comments.docx Supplementary Document	2017-09-26
Appendix D NPSAS 2018-AC Student-Records-Collection.docx Supplementary Document	2018-01-18
Appendix A-C NPSAS 2018-AC.docx Supplementary Document	2018-01-18
Part B NPSAS 2018-AC.docx Supporting Statement B	2018-01-18
Part A NPSAS 2018-AC.docx Supporting Statement A	2018-01-18

IC Document Collections

IC ID	Document Title	Status
211733	2017–18 National Postsecondary Student Aid Study Administrative Collection (NPSAS:18-AC) Other-enrollment list collection & student record abstractions	Modified

ICR Details

OMB Control No: 1850-0666	ICR Reference No: 201801-1850-003
Status: Historical Active	Previous ICR Reference No: 201707-1850-002
Agency/Subagency: ED/IES	Agency Tracking No: 1521.34
Title: 2017–18 National Postsecondary Student Aid Study Administrative Collection (NPSAS:18-AC)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/19/2018
	Date Received in OIRA: 01/18/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2020	11/30/2020	11/30/2020
Responses	10,883	0	10,804
Time Burden (Hours)	63,792	0	63,335
Cost Burden (Dollars)	0	0	0

---

Abstract: This request is to conduct the 2017–18 National Postsecondary Student Aid Study, Administrative Collection (NPSAS:18-AC). This study is being conducted by the National Center for Education Statistics (NCES). NPSAS is a nationally representative study of how students and their families finance education beyond high school. The first NPSAS was implemented by NCES during the 1986–87 academic year to meet the need for national data about significant financial aid issues. Since 1987, NPSAS has been fielded every 3 to 4 years, most recently during the 2015–16 academic year (NPSAS:16). This submission is for NPSAS:18-AC, which departs from the design of previous NPSAS studies in three respects: it is anticipated to include state-representative estimates for undergraduate students overall and in public 2-year and public 4-year institutions; it will provide financial aid estimates 2-years earlier than how the studies were previously scheduled; and it will be the first NPSAS study without a student interview component. Future NPSAS collections will continue to include a student interview every four years (NPSAS:16, NPSAS:20, NPSAS:24) to yield nationally representative data. In alternating cycles, an Administrative Collection (NPSAS:18-AC, NPSAS:22-AC, and NPSAS:26-AC) will be conducted in which only administrative data from the Department’s data systems and institutional student records will be compiled to yield state representative data. This submission covers materials and procedures related to enrollment list collection, student record abstractions, and matching to administrative data files as part of the NPSAS:18-AC data collection.

---

Authorizing Statute(s): US Code: 20 USC 9573 Name of Law: Education Sciences Reform Act of 2002 (ESRA 2002)
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 32350	07/13/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 45281	09/28/2017
Did the Agency receive public comments on this ICR? Yes

---

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
2017–18 National Postsecondary Student Aid Study Administrative Collection (NPSAS:18-AC)

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,883	10,804	0	79	0	0
Annual Time Burden (Hours)	63,792	63,335	0	457	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This request is to modify the materials used for recruiting and collecting data from postsecondary institutions, including modifying institution contact materials, the data collection instrument, introducing data feedback reports, and utilizing instructional videos. Additionally, this request updates institution sample size and updates the list of endorsing organizations and reason for the program change increase.

---

Annual Cost to Federal Government: $6,784,145

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/18/2018

---