Migrant Student Information Exchange User Application Form

Forms and Documents

Document Name	Status
MSIX User Access Guide and Application Form and Instruction	Modified
1810-0686 MSIX Supporting Statement 2018.docx Supporting Statement A	2018-05-23
1810-0686 1-MSIX ICN-60D publiccomments.docx Supplementary Document	2018-05-22

IC Document Collections

IC ID	Document Title	Status
186068	MSIX User Access Guide and Application Form and Instruction	Modified

ICR Details

OMB Control No: 1810-0686	ICR Reference No: 201802-1810-003
Status: Active	Previous ICR Reference No: 201505-1810-002
Agency/Subagency: ED/OESE	Agency Tracking No: ED-2018-ICCD-0020
Title: Migrant Student Information Exchange User Application Form
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/23/2018
	Date Received in OIRA: 05/30/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2021	36 Months From Approved	07/31/2018
Responses	420	0	10,452
Time Burden (Hours)	210	0	3,476
Cost Burden (Dollars)	0	0	0

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Abstract: The Department requests to extend the collection of the existing MSIX User Application. State educational agencies (SEAs) with MEPs will collect the information from state and local education officials who desire access to the MSIX system. The collection instrument verifies the applicant's need for MSIX data and authorizes the user's access to that data. The burden hours associated with the data collection are required to meet the statutory mandate in Sec. 1308(b) of Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act, which is to facilitate the electronic exchange by the SEAs of a set of minimum data elements to address the educational and related needs of migratory children.

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Authorizing Statute(s): PL: Pub.L. 114 - 95 1308(b) Name of Law: Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 7701	02/22/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 24751	05/30/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
MSIX User Access Guide and Application	NA	MSIX User Access Guide and Application

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	420	10,452	0	0	-10,032	0
Annual Time Burden (Hours)	210	3,476	0	0	-3,266	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is an adjustment decrease of -10,032 respondents and -3,266 annual burden hours. The original calculations overestimated the number of respondents due to lack of actual data. In order to calculate the adjustment for this renewal request, actual new user requests were analyzed for 2015, 2016 and 2017. Over this three year time period, the average numbers of new users were 420 per year. The number of respondents and annual burden hours were adjusted accordingly. Using the estimate of 30 minutes per form to calculate the overall annual burden hours [420 forms/year x .5 hour/form = 210 hours annually]. Minor revisions and technical updates have been applied to the MSIX application and access guide.

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Annual Cost to Federal Government: $54

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/30/2018

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