Defense Federal Acquisition Regulation Supplement (DFARS) Part 237, Service Contracting, associated DFARS Clauses at DFARS 252.237, DD Form 2062, and DD Form 2063

Forms and Documents

Document Name	Status
Form DD Form 2063 Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 237, Service Contracting, associated DFARS Clauses at DFARS 252.237, the DD Form 2062, and DD Form 2063 Form	Modified
OIRA Justification Memo - 0704-0231.pdf Supplementary Document	2018-05-04
0704-0231 Supporting Statement 2018.05.03.docx Supporting Statement A	2018-05-03
DCIPS_PrivacyImpactAssessment_2014.pdf Supplementary Document	2017-09-12
DoD approval of Army SSN 1292_Memo_SIGNED.pdf Supplementary Document	2017-09-12
Army SSN Memo DITPR Number 1292.pdf Supplementary Document	2017-09-12
Army System of Records 76 FR 24865 2011-05-03.pdf Supplementary Document	2017-09-01

IC Document Collections

IC ID	Document Title	Status
5315	Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 237, Service Contracting, associated DFARS Clauses at DFARS 252.237, the DD Form 2062, and DD Form 2063 Form	Modified

ICR Details

OMB Control No: 0704-0231	ICR Reference No: 201804-0704-009
Status: Historical Active	Previous ICR Reference No: 201703-0704-007
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Defense Federal Acquisition Regulation Supplement (DFARS) Part 237, Service Contracting, associated DFARS Clauses at DFARS 252.237, DD Form 2062, and DD Form 2063
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 06/04/2018
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/12/2018
	Date Received in OIRA: 05/04/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2018	6 Months From Approved	09/30/2020
Responses	4,019	0	3,519
Time Burden (Hours)	6,051	0	5,801
Cost Burden (Dollars)	193,694	0	185,710

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Abstract: (1) 252-237-7000 is used to provide information that enables verification that the apparently successful offeror for audit services is properly licensed in the state or other political jurisdiction where it operates its professional practice; (2) 252.237-7011, the DD Form 2062 and DD Form 2063 are used to ensure the mortuary contractor has properly prepared the body; (3) 252.237-7024/252.237-7023 require offerors to submit a written plan describing how it will continue to perform essential contractor service and contractors to maintain and update the plan as necessary.

Emergency Justfication: In accordance with Title 5, Code of Federal Regulations (CFR) Act, Part 1320.13, “Emergency Processing,” the Department of Defense requests emergency processing and approval of a revision to a public information collection. The collection of concern is 0704-0231, “Defense Acquisition Regulations System (DFARS) Service Contracting, Record of Preparation,” which currently includes DD Form 2063, “Record of Preparation and Disposition of Remains (Contracted Mortuary Facility).” The Department of Defense seeks to revise the collection to also include DD Form 2062, “Record of Preparation and Disposition of Remains (DoD Mortuary Facility).” This form records services performed by a licensed mortician in the reprocessing of remains of the decendent. The nature of DD Form 2062 and the impact it has on service members and their families elevates the urgency of clearing this instrument with its counterpart form (DD Form 2063). Complying with the normal clearance procedures would delay the approval of this form and have a negative impact on our service members and their families who may already be experiencing the stress and grief of losing a loved one.

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Authorizing Statute(s): US Code: 41 USC 1303 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 19549	05/03/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 237, Service Contracting, associated DFARS Clauses at DFARS 252.237, the DD Form 2062, and DD Form 2063	DD Form 2063, DD Form 2062	Record of Preparation and Disposition of Remains ,   Record of Preparation and Disposition of Remains (DoD Mortuary Facility)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,019	3,519	0	500	0	0
Annual Time Burden (Hours)	6,051	5,801	0	250	0	0
Annual Cost Burden (Dollars)	193,694	185,710	0	7,984	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This IC has been revised to include the burden associated with the DD Form 2062, Record of Preparation and Disposition of Remains (DoD Mortuary Facility).

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Annual Cost to Federal Government: $64,151

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/04/2018

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