State and Local Government Information (EEO-4)

Forms and Documents

Document Name	Status
Form 164 State and Local Government Information (EEO-4) Form	Modified
eeo-4 30-day in FR 4.25.18.pdf Supplementary Document	2018-04-25
EEO-4 60 day in FR 2.2.18.pdf Supplementary Document	2018-04-25
EEO-4 supporting statement final 4.24.18.docx Supporting Statement A	2018-04-24

IC Document Collections

IC ID	Document Title	Status
29372	State and Local Government Information (EEO-4) Form	Modified

ICR Details

OMB Control No: 3046-0008	ICR Reference No: 201804-3046-001
Status: Active	Previous ICR Reference No: 201501-3046-003
Agency/Subagency: EEOC	Agency Tracking No:
Title: State and Local Government Information (EEO-4)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/13/2018
	Date Received in OIRA: 04/25/2018
Terms of Clearance: This collection is approved for 3 years. EEOC and OMB have come to an agreement on a phased approach for EEOC to come into compliance with OMB’s Race and Ethnicity Standards. As part of this agreement, EEOC should report to OMB at the completion of each phase on the progress the agency has made and to discuss next steps with OMB before proceeding to the next phase.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2021	36 Months From Approved	06/30/2018
Responses	12,197	0	12,458
Time Burden (Hours)	85,379	0	89,188
Cost Burden (Dollars)	0	0	0

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Abstract: EEOC regulations require State and Local Governments with 100 or more employees to collect and retain in their records demographic information about their employees, and report this information to EEOC biennially in odd-numbered years. EEOC uses this information to evaluate and prioritize charges under the Commission’s charge processing system and to determine the appropriate investigative approaches. The data can be analyzed to develop statistical evidence as the investigation proceeds. EEOC also uses the data to develop ad hoc studies of the public sector work force. The data are shared with the Department of Justice. Pursuant to §709(d) of Title VII, EEO-4 data are also shared with State and Local Fair Employment Practices Agencies (FEPAs) for their enforcement efforts. The data are also used by researchers who request it for use in academic studies.

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Authorizing Statute(s): US Code: 42 USC 2000e-8(c) Name of Law: Title VII of the Civil Rights Act of 1964
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 4914	02/02/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 18052	04/25/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
State and Local Government Information (EEO-4)	164	EEO-4

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	12,197	12,458	0	-261	0	0
Annual Time Burden (Hours)	85,379	89,188	0	-3,809	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated number of responses has decreased since the previous approval; therefore, the aggregate burden has decreased as well.

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Annual Cost to Federal Government: $251,920

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/25/2018

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