General Clearance Grant Application and Post-Award Processes

Forms and Documents

Document Name	Status
Five Year Plan Guidelines Section A Revised 2018-07-12.docx Supporting Statement A	2018-07-19
Grant App justification A 0029 - 2015.docx Supplementary Document	2018-05-14
Justification for Change - G2S 5 year plan guidance_2016-08-30.docx Justification for No Material/Nonsubstantive Change	2016-08-31
Justification for Change-Removal of NOFO-Sparks-Libraries.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-NLG-M & MFA.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-Native Hawaiian Library Services.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-National Medals for Museum and Library Service form & cover sheet.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-Museum Assessment Program.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-Collections Assessment for Preservation Program.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-AAHC Sparks-Museums NANH-Museums.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change-Removal of NOFO-NA Basic & Enhancement Library.docx Justification for No Material/Nonsubstantive Change	2016-06-24
Justification for Change - LB21 NLG-Libraries 2017--Removal TO OMB.docx Justification for No Material/Nonsubstantive Change	2016-06-06
Justification for Change - 3137-0029 NMMLS 2017.docx Justification for No Material/Nonsubstantive Change	2016-04-29
Final_Justification for Change - NLG-Libraries_20151130.docx Justification for No Material/Nonsubstantive Change	2015-12-03
Final_Justification for Change - LB21_20151130.docx Justification for No Material/Nonsubstantive Change	2015-12-03
Justification for Change - Sparks-Museums FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - NLG-Museums FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - NANH FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - MFA FY16.pdf Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - AAHC FY16.docx Justification for No Material/Nonsubstantive Change	2015-09-01
Justification for Change - NLG-Libraries_20150722.docx Justification for No Material/Nonsubstantive Change	2015-08-07
Justification for Change - LB21_20150722.docx Justification for No Material/Nonsubstantive Change	2015-08-07
PRA burden est 20150528.xlsx Supplementary Document	2015-05-28
NA_Hawaiian_FY16_NOFO.pdf Supplementary Document	2015-05-28
Burden estimate for IMLS.xlsx Supplementary Document	2015-05-28
NOFO Linked Pages 20150515.pdf Supplementary Document	2015-05-27

IC Document Collections

IC ID	Document Title	Status
231446	Grants to States FY2023-2027 State Plan Guidelines Instruction	New

ICR Details

OMB Control No: 3137-0029	ICR Reference No: 201805-3137-002
Status: Active	Previous ICR Reference No: 201608-3137-002
Agency/Subagency: IMLS	Agency Tracking No:
Title: General Clearance Grant Application and Post-Award Processes
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 07/19/2018
	Date Received in OIRA: 05/14/2018
Terms of Clearance: Updated during review.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2021	36 Months From Approved	07/31/2018
Responses	59	0	1,721
Time Burden (Hours)	5,310	0	45,224
Cost Burden (Dollars)	146,928	0	1,251,314

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Abstract: The Five Year Program Guidelines provide the structure under which each state and freely associated territory applies for the funds to support a Five Year Plan of library services to their jurisdiction. A separate reporting system (The SPR 3137-0071) currently gathers descriptive information from SLAAs about the project inputs (e.g., budget categories), activities, outputs and narrative fields for describing the results of the plans. This administrative data is used for IMLS program planning, GPRA/PAR and other reporting with the Administration and Congress.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 41	03/01/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 92	05/11/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Grants to States FY2023-2027 State Plan Guidelines

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	59	1,721	0	-1,662	0	0
Annual Time Burden (Hours)	5,310	45,224	0	-39,914	0	0
Annual Cost Burden (Dollars)	146,928	1,251,314	0	-1,104,386	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This clearance had included multiple programs under this clearance number. All have been removed but this Grants to State 5-Year Plan.

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/14/2018

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