Basic Employee and Security Tracking Systems (BEAST)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
PIA - BEAST - Sec. 1.pdf	Supplementary Document	Uploaded 2018-06-29	Available
Supporting Statement Part A - 0704-0507 - BEAST - OIM Edits (Final) 6.28.2018.docx	Supporting Statement A	Uploaded 2018-06-29	Available
SORN - ISD (BEAST - New).docx	Supplementary Document	Uploaded 2018-06-26	Available
SSN Authorization Memo (BEAST).pdf	Supplementary Document	Uploaded 2018-06-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
209218	Basic Employee and Security Tracking System (BEAST)	Other-System Screenshots	Modified

ICR Details

OMB Control No: 0704-0507	ICR Reference No: 201806-0704-004
Status: Active	Previous ICR Reference No: 201311-0704-002
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Basic Employee and Security Tracking Systems (BEAST)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 09/11/2018
	Date Received in OIRA: 06/29/2018
Terms of Clearance: This collection is approved based on the revised materials provided by the Department.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2021	36 Months From Approved
Responses	150	0	0
Time Burden (Hours)	38	0	0
Cost Burden (Dollars)	1,437	0	0

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Abstract: The information collection is necessary to obtain, track and record the personnel security data, training information and travel history within White House Military Office (WHMO) and the White House Communications Agency (WHCA).

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Authorizing Statute(s): EO: EO 10450 Name/Subject of EO: Security Requirements for Government Employment
   EO: EO 11652 Name/Subject of EO: Classification and Declassification of National Security Information and Material
   EO: EO 9397 Name/Subject of EO: Use of Social Security Numbers
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 17149	04/18/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 30703	06/29/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Basic Employee and Security Tracking System (BEAST)	WHCA 89	White House Communications Agency Security Screening Questionaire (SSQ)

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	150	0	0	0	0	150
Annual Time Burden (Hours)	38	0	0	0	0	38
Annual Cost Burden (Dollars)	1,437	0	0	487	0	950

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $1,500

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/29/2018

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