Form NH NOFO 1 NH NOFO 1 FY18 NH NOFO

Native Hawaiian Library Services - Notice of Funding Opportunity

nh-fy18-nofo

Native Hawaiian Library Grants Notice of Funding Opportunity

OMB: 3137-0102

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 3137-0102 can be found here:

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NATIVE HAWAIIAN LIBRARY SERVICES
GRANT
FY 2018 NOTICE OF FUNDING OPPORTUNITY
Native Hawaiian Library Services Grant

A. Program Description

B. Federal Award Information

C. Eligibility Information

D. Application and Submission Information

E. Application Review Information

F. Award Administration Information

G. Contacts

H. Other Information

Appendix One - IMLS Assurances and Certifications

Appendix Two – Required Federal Systems

Appendix Three - Performance Measure Statements and Information to be Collected and Reported for
Learning and Community Projects
25
Appendix Four – Explanation of Forms for Reference

Appendix Five – IMLS Products Guidance

Appendix Six – Additional Requirements

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Native Hawaiian Library Services Grant
FY 2018 NOTICE OF FUNDING OPPORTUNITY
Federal Awarding Agency:

Institute of Museum and Library Services

Funding Opportunity Title:

Native Hawaiian Library Services Grant

Announcement Type:

Notice of Funding Opportunity

Funding Opportunity Number:

NAG-HAWAIIAN-FY18

Catalog of Federal Financial Assistance
(CFDA) Number:
Due Date:

45.311

Anticipated Date of Notification of Award
Decisions:
Beginning Date of Period of Performance:

Submit through Grants.gov by 11:59 p.m. U.S. Eastern
Time on May 1, 2018.
September 2018 (subject to the availability of funds
and IMLS discretion)
Not earlier than October 1, 2018. Projects must begin
on October 1, November 1, or December 1, 2018.

Equal Opportunity
IMLS-funded programs do not discriminate on the basis of race, color, national origin, sex, disability, or
age. For further information, email the Civil Rights Officer at [email protected] or write to the Civil
Rights Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North, SW, Suite 4000,
Washington, DC, 20024-2135.

A. Program Description
A1. What is this grant program?
Native Hawaiian grants are competitive grants available to carry out activities, described in 20 U.S.C.
9141, that enhance existing library services or implement new library services.

A2. What are indicators of successful projects?
Successful Native Hawaiian grant projects should result in measureable changes and outcomes, such
as increased understanding, interest, and confidence among participants. Successful Native Hawaiian
grant projects support the activities described in 20 U.S.C. 9141, for example:
•
•
•

support for individuals’ needs for education, lifelong learning, workforce development, and
digital literacy skills;
improvement of the quality of and access to library and information services; and
enhancement of the skills of the current library workforce and leadership.

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Successful Native Hawaiian grant projects will align with one of three project categories: Preservation
and Revitalization; Educational Programming; or Digital Services. (See Section A4 below for more
information about categories).

A3. What are the IMLS agency-level goals?
The mission of the Institute of Museum and Library Services (IMLS) is to inspire libraries and museums
to advance innovation, lifelong learning, and cultural and civic engagement. We provide leadership
through research, policy development, and grant making.
U.S. museums and libraries are at the forefront in the movement to create a nation of learners. As
stewards of cultural and natural heritage with rich, authentic content, libraries and museums provide
learning experiences for everyone. In FY2018, each award under this program will support one of the
following three goals of the IMLS strategic plan, Creating a Nation of Learners:
•

•
•

IMLS places the learner at the center and supports engaging experiences in libraries and
museums that prepare people to be full participants in their local communities and our global
society.
IMLS promotes museums and libraries as strong community anchors that enhance civic
engagement, cultural opportunities, and economic vitality.
IMLS supports exemplary stewardship of museum and library collections and promotes the
use of technology to facilitate discovery of knowledge and cultural heritage.

The goals focus on achieving positive public outcomes for communities and individuals; supporting
the unique role of museums and libraries in preserving and providing access to collections and
content; and promoting library, museum, and information service policies that ensure access to
information for all Americans.
IMLS places importance on diversity and inclusion. This may be reflected in a project in a wide range of
ways, including efforts to serve: individuals of diverse geographic, cultural, and socioeconomic
backgrounds; persons with disabilities; persons with limited functional literacy or information skills;
individuals having difficulty using a library or museum; underserved urban and rural communities; and
children from families with incomes below the poverty level. This may also be reflected in efforts to
recruit future professionals in the library or museum fields as well as strategies in building or
enhancing access to collections and information.

A4. What are the project categories?
Native Hawaiian grant awards are up to $150,000, subject to the availability of funds and IMLS
discretion. As noted in Section A2, Native Hawaiian grant projects should support the activities
described in 20 U.S.C. 9141 and successful proposals will align with one of three project categories:
Preservation and Revitalization
Preservation and Revitalization projects focus on the preservation and revitalization of Native
Hawaiian language and culture through use of efficient and effective strategies and incorporation of
strategic partnerships. Activities include preservation of content of unique and specific value to the
community, following established best practices and standards.
Educational Programming

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Educational Programming projects include programs for library patrons and community-based users
related to a specific topic or content area through development, implementation and evaluation of
classes, events, tools, resources, and/or other services. Emphasis should be placed on the needs of
learners and appropriate teaching and facilitation approaches and curriculum development.
Digital Services
Digital Services projects feature activities dedicated to the establishment and refinement of digital
services and programs related to infrastructure, platforms, and technology, in general. Proposals for
digitization projects should include plans for preservation of and access to the resulting digital objects
and/or implementing digital library tools to provide services to Native Hawaiian communities.
You should state your selected project category in both your proposal abstract and narrative.
Projects that primarily consist of research (as defined in 2 C.F.R. §200.87) are not supported in this grant
program.

A5. Where can I find additional examples of projects funded by this
program?
Click here to search awarded grants by program, category, and/or key word.

A6. Where can I find the authorizing statute and regulations for this
funding opportunity?
Statute: 20 U.S.C. § 9101 et seq.; in particular, § 9161 (Services for Native Americans) (see also §9141).
Regulations: 45 C.F.R. ch. XI and 2 C.F.R. ch. XXXI
Note: You are required to follow the IMLS regulations that are in effect at the time of the award.
Note: The Office of Management and Budget (OMB) guidance on Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) can be found at 2 C.F.R. pt.
200. With certain IMLS-specific additions, IMLS regulations at 2 C.F.R. pt. 3187 formally adopt the 2 C.F.R. pt.
200 Uniform Guidance.

B. Federal Award Information
Total amount of funding expected to
be awarded through this
announcement
Anticipated number of awards

$550,000

Expected amounts of individual
awards
Average amount of funding per award
experienced in previous years
Anticipated start dates for new awards

$10,000–$150,000

Anticipated period of performance
Type of assistance instrument

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3-4

$120,000
Not earlier than October 1, 2018. Projects must begin on
October 1, November 1, or December 1, 2018.
October 2018–November 2020. Project activities may be
carried out for up to two years.
Grant

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The funding in the above Federal Award Information table is subject to the availability of funds and
IMLS discretion. IMLS is not bound by any estimates in this announcement.
Applications for renewal or supplementation of existing projects are not eligible to compete with
applications for new awards.
Contingent upon the availability of funds, the quality of applications, and IMLS discretion, IMLS may
make additional awards from the list of unfunded applications from this competition.

C. Eligibility Information
C1. Eligible Applicants
What are the eligibility requirements for this program?
Native Hawaiian Library Services grants are available to nonprofit organizations that primarily serve
and represent Native Hawaiians (as the term is defined in 20 U.S.C. § 7517). The term "Native Hawaiian"
refers to an individual who is a citizen of the United States and a descendant of the aboriginal people
who, before 1778, occupied and exercised sovereignty in the area that now comprises the State of
Hawaii.
A grantee with an active Native Hawaiian Grant may not apply for another Native Hawaiian grant that
would have an overlapping period of performance with the active grant.
Please note that there are also funding restrictions that could affect the eligibility of a project; please
consult Section D6 below for details.

C2. What are the cost-sharing requirements for this program?
Cost sharing is not required for this program. Click here for further information on cost sharing.

C3. Other Information
C3a. How many applications can we submit under this announcement?
An applicant organization may submit only one Native Hawaiian grant per fiscal year under this
announcement.
A grantee with an active Native Hawaiian grant may not apply for another Native Hawaiian grant that
would have an overlapping period of performance with the active grant.

C3b. What if our organization fails to meet an eligibility criterion by the time of the
application deadline?
IMLS will not review applications from ineligible applicants. We will notify you if your application will
not be reviewed because your institution is determined to be ineligible.

C3c. What if our organization fails to meet an eligibility criterion at the time of award?
IMLS will not make awards to ineligible applicants. In order to receive an IMLS award, you must be
eligible, be in compliance with applicable requirements, and be in good standing on all active IMLS
awards.

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D. Application and Submission Information
D1. How can we find the application package?
This announcement contains all application materials needed to apply. Use one of the following
identifiers to locate the application package in Grants.gov:
•
•

CFDA No. 45.311, or
Funding Opportunity Number: NAG-HAWAIIAN-FY18

D1a. Can we request an audio recording of this announcement?
Upon request, we will provide an audio recording of this publication. Use Teletype (TTY/TDD) (for
persons with hearing difficulty): 202-653-4614.

D1b. Can we request a paper copy of this announcement?
Upon request, we will provide a paper copy of this publication. Call 202-653-4700.

D2. What content and form are required to make a complete application?
The Table of Application Components below will help you prepare a complete application. You will
find links to more information and instructions for each application component in the table.
Applications missing any required documents or conditionally required documents from this list will
be considered incomplete and will be rejected from further consideration.

D2a. Table of Application Components
Component

Format

File name to use

Required Documents
The Application for Federal
Assistance/Short
Organizational Form (SF-424S)
Abstract (one page max.)

Grants.gov form

n/a

PDF document

Abstract.pdf

IMLS Program Information
Sheet
Organizational Profile (one
page max.)
Narrative (eight pages max.)

IMLS PDF form

Programinfo.pdf

PDF document

Organizationalprofile.pdf

PDF document

Narrative.pdf

Schedule of Completion (one
page per year max.)
IMLS Budget Form

PDF document

Scheduleofcompletion.pdf

IMLS PDF form

Budget.pdf

Budget Justification

PDF document

Budgetjustification.pdf

List of Key Project Staff and
Consultants (one page max.)

PDF document

Projectstaff.pdf

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Resumes of Key Project Staff
and Consultants that appear on
the list above (two pages each
max.)
Digital Product Form

PDF document

Resumes.pdf

IMLS PDF form

Digitalproduct.pdf

Conditionally Required Documents
Please check the guidance in Section D2d to see if these conditions apply to your organization.
Proof of Nonprofit Status

PDF document

Proofnonprofit.pdf

Final Federally Negotiated
Indirect Cost Rate Agreement

PDF document

Indirectcostrate.pdf

Supporting Documents
Information that supplements
the narrative and supports the
SF-424 project description

PDF document

Supportingdoc1.pdf
Supportingdoc2.pdf
Supportingdoc3.pdf

D2b. How should we format, name, and sequence the application components?
Document format: Aside from the SF-424S, which is created in Grants.gov, all application
components must be submitted as PDF documents.
Page limits: Note page limits listed in the table above. We will remove any pages over the limit, and
we will not send them to reviewers as part of your application.
Naming convention: Use the naming conventions indicated in the table above. IMPORTANT: You are
limited to using the following characters in all attachment file names: A-Z, a-z, 0-9, underscore (_),
hyphen (-), space, period. If you use any other characters when naming your attachment files, your
application may be rejected.
Attachment order: In Grants.gov, attach all application components in the sequence listed in the
table above. Use all available spaces in the “Attachments Form” first. Attach any additional application
components using the “Other Attachment File(s)” boxes.
Complete applications: Use the table above as a checklist to ensure that you have created and
attached all necessary application components.
Note: Each document you create must be converted to a PDF before you submit it.

D2c. Required Documents
1. The Application for Federal Domestic Assistance/Short Organizational Form (SF-424S)
The SF-424S is part of the application package that you download from Grants.gov. Click here for
instructions on completing the SF-424S.
2. Abstract
a. Write this one-page document, addressing the following, and save it as a PDF:
b. Who is the lead applicant and, if applicable, who are the formal collaborators?
c. What do you plan to accomplish and why?
d. What is the time frame for the project?

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e.
f.
g.
h.
i.

What community needs will the project address?
Who is the intended audience for the activities?
What are the specific project activities, goals, outcomes, results, and products?
If applicable to the project, what are the intended outcomes for audience members in terms of
measurable changes in understanding, interest, and confidence?
Which of the project categories does your proposal align with? (Preservation and
Revitalization, Educational Programming, or Digital Services. See Section A4.)

If your proposed project is selected for funding, your abstract may be published online. As such, it
must not include any sensitive or confidential information.
3. IMLS Program Information Sheet
Download and complete the IMLS Program Information Sheet (PDF, 1.42MB). Click here for
instructions on completing the IMLS Program Information Sheet.
4. Organizational Profile
Create a one-page organizational profile and save it as a PDF. Click here for instructions on creating an
organizational profile.
5. Narrative
Structure your Narrative according to the following outline, using the five section titles and addressing
the questions beneath them. Address the sections of the Narrative separately and in the same order in
which they are listed below. In each section, be mindful of the indicators of successful Native Hawaiian
proposals; refer to Section A2 above for more information on indicators of successful projects.
•

•

Limit the Narrative to eight single-spaced, numbered pages. We will remove any pages above
the eight-page limit and we will not send them to reviewers as part of your application. Make
sure your organization’s name appears at the top of each page. Use at least 0.5-inch margins
on all sides and a font size of at least twelve points. Be certain that your Narrative clearly states
how it fits into your selected project category (Please consult Section A4 above for details).
Use Supporting Documents to provide supplementary material. Please be advised that
reviewers may also choose to visit your organization’s website, as listed on the SF-424S form
provided with this application.
If your proposed project is selected for funding, your Narrative may be published online. As
such, it must not include any sensitive or confidential information.

1. Statement of Need
Questions to Address

Review Criteria

Who is your organization’s audience? Include
information about population profile, location,
economy, educational levels, languages, culture,
and other characteristics that you consider
important.
What specific need will be addressed through
your project? Do other projects exist that help to
answer their needs? How is what you are
proposing different or building upon other work
and best answering your audience’s needs?

Does the applicant demonstrate that it has
identified an audience, through a formal or
informal assessment of the audience’s needs,
that the applicant is aware of similar projects
completed by other institutions, and that it has
developed a project and goals that best answer
those needs?
Does the applicant address a specific need and
how that need was assessed or determined?

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What is the current role of the organization in
the community and what library services does it
provide (e.g., mission, goals, hours and days of
operation, staffing, size and content of
collection, number of registered patrons,
circulation statistics, computer technology,
Internet connectivity and access, public
programs offered, etc.)?
What is the purpose of the proposed Native
Hawaiian grant project as it relates to the
specific need that you have identified? What
specific audience(s) will the organization serve
with this project (e.g., particular age groups,
underserved community members, other types
of target audience)?
What type of assessment was conducted to
identify this need as a priority for the
organization? Describe the results of the
assessment, including baseline data that can be
used to compare with final results to determine
the project's success. Why do you consider your
approach to be the best solution to meet the
needs of the targeted audience?
2. Project Design

Does the proposal provide enough information
about the role of the organization and the
library services it provides? If not, why not?
(What is missing?)

Does the proposal include information about
the purpose of the project and how it relates to
an identified need as well as which specific
audiences the project will serve with the
project? Is the purpose timely and compelling?
Why or why not?
Does the applicant provide enough information
about any assessments that were conducted
prior to identifying a need as a priority for the
library? If not, what is missing? Do you think the
approach proposed is the best solution to meet
the needs of the targeted audience? Why or why
not?

Questions to Address

Review Criteria

What is your proposed work plan? What are your
performance goals and objectives; specific
project questions; conceptual design and
processes for your project (framed within the
context of Section A1)?

Does the applicant have a clear work plan? If
not, why not? Are the performance goals and
objectives, project questions, and conceptual
design and processes well-articulated and
framed within the context of Section A1? If not,
why not? What is missing? What can be
improved? Do any proposed project
components or elements stand out as
exemplary?
Are the activities described appropriate for
addressing the stated need? Why or why not?
Are the appropriate partners involved? If not,
who is missing or should be included? Overall,
do you feel that the project features efficient,
effective, and reasonable approaches to
accomplish its goals and objectives?
If applicable, does the description of preliminary
work or planning provide sufficient grounding
and/or justification for the proposed work? If
not, why not? How does the proposed project
relate (or not) to other funded work in the area
of interest? Is there any published or empirical
work that should have been cited or referenced

What are the activities required to implement
the project? What are the roles and
commitments of partnering organizations, if
applicable?

Did you engage in any preliminary work or
planning? If the project or one closely related to
it has been supported by IMLS or other funding
agencies, what has been accomplished and to
what degree has the project met its established
goals? (List any print or electronic publications
produced so far, with web addresses,
information about or statistics on use, and other

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relevant information. Submit this list as a
Supporting Document if necessary).
If applicable, what is your rationale for using any
procedures that deviate from accepted practice?
Will results be compatible with other resources
that follow existing standards?
Does your project include any digital content,
resources, assets, software, or datasets? If so, be
sure to fill out the Digital Product Form.
Examples of digital products include any data
visualizations that are informing the project
work, online materials (such as webpages about
the project), digital content products, or images.
3. Impact

but was not? Is the project duplicative of past
efforts or IMLS investment?
If applicable, are described rationales regarding
deviation from accepted practice well-described
and justifiable? Why or why not? Do you feel
that the expected results will be compatible
with other resources that follow existing
standards?
Has the applicant included the Digital Product
Form? If products such as digital collections or
software tools will be generated by the project,
is there evidence that the applicant has
considered key technical details? If not, why
not?

Questions to Address

Review Criteria

What are the intended goals and outcomes of
the project? Specifically, what are the goals that
will guide your project to completion? (Goals are
broad statements that should guide your design
of programs, choice of projects, and
management decisions). What results do you
want to see at the end of the project period?
How will the project specifically benefit the
individuals or groups that you serve? For
example, what new understandings will
participants gain? Do you expect increased
interest and/or confidence in particular areas
among audience members?
How will you measure progress toward
achieving your goals? How do you know you will
have reliable information upon which to judge
impact or base actions? Are there any expected
risks?

Are the project goals and outcomes clearly
described and achievable? Are the project
results well-articulated and appropriate? If not,
why not?

Are potential benefits for individuals or groups
well-described, appropriate, and achievable? If
not, why not?

Does the applicant appear to have a solid plan
for evaluating the project and measuring
progress toward achieving project goals? Is any
information lacking or needed? Do the potential
benefits of the proposed work outweigh any
potential risks?

4. Communications Plan
Questions to Address

Review Criteria

What is your communications plan? For
example, Who is your audience and how do you
plan to reach them? How will you share results,
products, models, findings, processes, benefits,
and lessons learned from the project openly and
effectively?
What are your plans for community building
and/or audience engagement via discussion,
involvement, collaboration, or adoption
throughout the project lifecycle? For example,

Is the communications plan, including
descriptions of intended audiences, clear? Is
there evidence that results, products, models,
findings, processes, benefits, and lessons
learned from the project will be shared openly
and effectively? Why or why not?
Is there evidence of community building and/or
audience engagement via discussion,
involvement, collaboration, or adoption
throughout the project lifecycle? For example, is

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how will you seek and obtain feedback from
various stakeholders?
Who is responsible for outreach, promotion, and
dissemination?
What are your plans for creating supporting
documentation of digitized collections,
software, information systems, or other
technology tools, if applicable?
5. Sustainability

it clear the project team will seek and obtain
feedback from various stakeholders? Why or
why not?
Are communications-related roles and
responsibilities clearly delineated?
Are any necessary plans for supporting
documentation included, if applicable?

Questions to Address

Review Criteria

How will you continue to support the project, its
results, and/or new models that are created
beyond the grant period? For example, will
there be ongoing institutional and/or
community support of project activities or
products? Do you have demonstrated buy-in
from potential stakeholders?
How will the project lead to systemic change
within your community?

What is the extent to which the project’s
benefits will continue beyond the grant period?
Does there appear to be a solid plan for
continued support for project activities and
products beyond the grant period? Is there
demonstrated buy-in from potential
stakeholders? Why or why not?
Do you believe the project will lead to systemic
change within the community of interest based
on the information provided? Why or why not?
Are plans for sustaining any digitized collections,
software, and supporting documentation,
information systems, and other technology tools
sufficient? Why or why not?

What are your plans for sustaining any digitized
collections, software, and supporting
documentation, information systems, and other
technology tools?
6. Schedule of Completion
Create a schedule of completion and save it as a PDF. Click here for instructions on creating a schedule
of completion.
7. IMLS Budget Form
Download and complete the current IMLS Budget Form (PDF, 110 KB). Click here for instructions on
completing the budget form. Java Script must be enabled in your web browser.
8. Budget Justification
Write a budget justification and save it as a PDF. Click here for instructions on creating the budget
justification.
9. List of Key Project Staff and Consultants
Write a one-page list of only staff and consultants whose expertise is essential to the success of the
project and save it as a PDF. Do not list the entire staff involved in the project. If you cannot identify
key project staff by the application deadline, then list the position title instead. This list must include
the Project Director listed in Item 7 of the SF-424S.
10. Resumes of Key Project Staff and Consultants that Appear on the List Above
Provide resumes of no more than two pages each, as a PDF, for every key project staff member and
key consultant identified on the List of Key Project Staff and Consultants described above. If you
cannot identify key project staff by the application deadline, then submit position descriptions
instead. A position description does not identify a specific individual; it identifies the qualities and

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range of experience and education necessary to successfully implement and complete project
activities.
11. Digital Product Form
IMLS defines digital products very broadly (e.g. digital content, resources, assets, software, or
datasets). You should review all of the questions in the Digital Product Form to determine if your
proposal contains any digital products. If your application is not creating ANY digital products, please
check the box indicating no products at the beginning of the form. If you are creating digital products,
you must complete the Digital Product Form by providing for each section the corresponding
information or marking “Not applicable for this project” in each respective section. In any event, your
application will be considered incomplete if it does not include a completed Digital Product Form.
Click here for Guidance for Projects that Develop Digital Products.

D2d. Conditionally Required Documents
Failure to provide a conditionally required document will result in your application being considered
incomplete and rejected from further consideration.
Proof of Nonprofit Status
If your organization is a private, nonprofit institution, you must submit a copy of the IRS letter
indicating your eligibility for nonprofit status under the applicable provision of the Internal Revenue
Code of 1954, as amended. We will not accept a letter of state sales tax exemption as proof of
nonprofit status.
Final Federally Negotiated Indirect Cost Rate
If your project budget includes a federally negotiated indirect cost rate, then you must submit a
current copy of your Final Federally Negotiated Indirect Cost Rate Agreement.
Note: If you are eligible for and are choosing the option of claiming an indirect cost rate of 10 percent of
modified total direct costs (see 2 C.F.R. part 200, including 2 C.F.R. sections 200.68, 200.414(f), and
200.510(b)(6)), you do not need to provide any documentation. Click here for further information on
indirect costs.

D2e. Supporting Documents
You may submit other attachments of your choosing as part of your application package, but these
attachments should include only information that will supplement the application. They should help
IMLS staff and reviewers envision your project, but they should not be used to answer narrative
questions. You may wish to consider the following:
•
•
•
•
•
•

Letters of commitment from any third party that will receive grant funds or from entities that
will contribute substantive funds to the completion of project activities
Letters of commitment from partners or other groups who will work closely with you on your
project
Bibliography or references relevant to your proposed project design or evaluation strategy
Letters of support from relevant experts and stakeholders
Position descriptions for project staff (if not included with resumes for key personnel) to be
supported by grant funds
Reports from planning activities

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•
•
•
•
•
•

Contractor quotes
Equipment specifications
Products or evaluations from previously completed or ongoing projects of a similar nature
Collections, technology, or other departmental plans for the institution as applicable to the
proposed project
Web links to relevant online materials
Needs assessments

Note: When attaching these documents, give each one a specific title for clear identification. Supporting
Documents should include dates of creation and authorship.

D3. What are the registration requirements for submitting an application?
Before submitting an application, your organization must have a current and active D-U-N-S® number
(a unique entity identifier), System for Award Management (SAM.gov) registration, and Grants.gov
registration. Check your materials and registrations well in advance of the application deadline to
ensure that they are accurate, current, and active.
If your D-U-N-S® number and SAM.gov registration are not active and current at the time of
submission, your application will be rejected; if they are not active and current at the time an award is
made, we may determine that you are not qualified to receive an award and use that determination as
a basis for making an award to another applicant.

D3a. What is a D-U-N-S® number and how do we get one?
A D-U-N-S® number is a unique nine-digit number assigned to all types of business organizations,
including nonprofits and government entities. Click here to learn more about getting a D-U-N-S®
number.

D3b. What is the System for Award Management (SAM.gov) and how do we register?
SAM.gov is the official U.S. Government system that consolidated the capabilities of previous
registration systems such as CCR/FedReg, ORCA, and EPLS. There is no fee to register with SAM.gov.
Click here to learn more about SAM.gov registration.

D3c. What is Grants.gov and how do we register?
Grants.gov is the centralized location for grant seekers to find and apply for Federal funding
opportunities.
You must submit your application through Grants.gov.
You must register with Grants.gov prior to submitting your application package. The multi-step
registration process generally cannot be completed in a single day. If you are not already registered,
you should allow at least two weeks to complete this one-time process. Do not wait until the day of
the application deadline to register.
You do not need to complete the registration process to download the application package and begin
to prepare your materials. However, you will need your Grants.gov user ID and password that you
obtain during the registration process to submit your application when it is complete.
Click here to learn more about Grants.gov registration and tips for using Grants.gov.

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D4. When and how must we submit our application?
You must submit your application through Grants.gov. Do not submit through email to IMLS.
For the Native Hawaiian Library Services Grants Program, Grants.gov will accept applications through
11:59 p.m. U.S. Eastern Time on May 1, 2018.
We strongly recommend that you obtain a D-U-N-S® number, register with SAM.gov and Grants.gov,
and complete and submit the application early. We make grants only to eligible applicants that submit
complete applications, including attachments, through Grants.gov, on or before the deadline, as
indicated by the date stamp generated by Grants.gov.
Contact Grants.gov or call their help line at 1-800-518-4726 for assistance with hardware and software
issues, registration issues, and technical problems. The help line is available 24 hours a day, seven days
a week, except for federal holidays.
What happens after we submit our application through Grants.gov?
Within two business days of receiving your submission, Grants.gov will generate two emails regarding
the progress of your application through the system. The first email will confirm receipt of your
application by the Grants.gov system and the second will indicate that the application has either been
successfully validated by the system prior to transmission to the grantor agency (IMLS) or has been
rejected due to errors. After the official grant program deadline, you will receive a third email
confirming that IMLS has retrieved your application. Until that point, you can check the status of your
application(s) in Grants.gov by using the “Track My Application” feature.

D5. Is there an intergovernmental review?
No. This funding opportunity is not subject to intergovernmental review per Exec. Order No. 12372.

D6. Are there funding restrictions?
You may only use IMLS funds, and your cost sharing, for allowable costs as found in IMLS and OMB
government-wide cost-principle rules. Please consult 2 C.F.R. pt. 200 and 2 C.F.R. pt. 3187 for
additional guidance on allowable costs.
The following list includes some examples of generally allowable costs, both for IMLS funds and for
cost share (if applicable), under this announcement:
•
•
•
•
•
•
•
•
•
•

project personnel (contract or in house) whose staff time is necessary for the proper and
efficient execution of the project
project consultants
project related travel expenses of key project staff and consultants
purchase of equipment, materials, supplies, or services
program development and implementation
integration of technology into operations or programs
publications based on project activities
software development
evaluation to show the extent to which the project has met its goals
indirect or overhead costs

You must explain all proposed expenses in your budget justification.

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The following list includes some examples of unallowable costs, both for IMLS funds and for cost share
(if applicable), under this announcement. Please consult the appropriate cost principles for additional
guidance on unallowable costs.
•
•
•
•
•
•

•
•
•
•

general fundraising costs, such as development office staff or other staff time devoted to
general fundraising
general operating support
acquisition of collections (see 2 C.F.R. §3187.15(b))
general advertising or public relations costs designed solely for promotional activities other
than those related to the specific project
construction or renovation of facilities (generally, any activity involving the construction
trades is not an allowable cost)
exhibit fabrication that includes creation of large-scale permanent structures for animals or
objects that would involve contract labor of the construction trades (Applicants with
questions about the eligibility of exhibition activities should call us immediately.)
projects in which the majority of requested funds go to training library or archive staff
contributions to endowments
social activities, ceremonies, receptions, or entertainment
pre-award costs

Note: If you have questions about whether specific costs are allowable, call IMLS staff for guidance.

D6a. How do we include costs for third parties?
It is your responsibility to determine whether each agreement you make for the disbursement of
federal program funds to third parties casts the party receiving the funds in the role of a subrecipient
or a contractor. Familiar terms for third parties can include partners, consultants, subgrantees,
collaborators, vendors, or service providers. (See 2 C.F.R. § 200.330 (Subrecipient and contractor
determinations).) IMLS grant funds may not be provided to any federal agency serving as a third party.

D6b. What are our options for including indirect costs in our budget?
You can choose to:
•
•
•
•

use a rate not to exceed your current indirect cost rate already negotiated with a federal
agency;
use an indirect cost rate proposed to a federal agency for negotiation, but not yet finalized, as
long as it is finalized by the time of the award;
use a rate not to exceed 10% of the total modified direct costs if you have never had a
federally negotiated indirect cost rate and you are otherwise eligible; or
not include any indirect costs.

Click here for further information on indirect costs.

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E. Application Review Information
E1. What are the review criteria?
Reviewers are instructed to evaluate applications according to the review criteria included within the
narrative instructions in Section D2 of this document. Reviewers consider all required and
conditionally required documents, and supporting documentation, as listed in Section D2.
Is cost sharing considered in the review process?
Cost sharing is not required for this program and is not considered in the review of applications. Click
here for further information on cost sharing.

E2. What is the review and selection process?
We use a peer review process to evaluate all eligible and complete applications. Reviewers are
professionals in the field with relevant knowledge and expertise in the types of project activities
identified in the applications. We instruct reviewers to evaluate applications according to the review
criteria. Reviewer conflicts of interest are identified prior to review, and reviewers who may have
conflicts with particular applications are reassigned to review other applications.
The Director takes into account the input provided by the review process and makes final funding
decisions consistent with the purposes of the agency’s mission and programs.

E3. What is the designated integrity and performance system and how does
IMLS comply with its requirements?
IMLS, prior to making a Federal award with a total amount of Federal share greater than the simplified
acquisition threshold (currently $150,000 but periodically adjusted), is required to review and consider
any information about the applicant that is in the designated integrity and performance system
accessible through SAM (currently FAPIIS) (see 41 U.S.C. § 2313).
An applicant, at its option, may review information in the designated integrity and performance
systems accessible through SAM and comment on any information about itself that a Federal
awarding agency previously entered and is currently in the designated integrity and performance
system accessible through SAM.
IMLS will consider any comments by the applicant, in addition to the other information in the
designated integrity and performance system, in making a judgment about the applicant’s integrity,
business ethics, and record of performance under Federal awards when completing the review of risk
posed by applicants as described in 2 C.F.R. § 200.205 (Federal awarding agency review of risk posed
by applicants).

E4. When will we be notified of funding decisions?
We will not release information about the status of an application until the applications have been
reviewed and all deliberations are concluded. We expect to notify both successful and unsuccessful
applicants of the final decisions before or by September 2018.

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F. Award Administration Information
F1. How will we be notified of funding decisions?
We will notify both successful and unsuccessful applicants of funding decisions by email.
For applicants who receive awards, the award packet will be sent to the Project Director, Primary
Contact/Grants Administrator, and Authorized Representative/Authorizing Official (as identified on
the SF-424S). The award packet will contain the following:
•
•
•
•

Cover letter;
Official Award Notification for Grants and Cooperative Agreements (the authorizing document
for the award);
links to the General Terms and Conditions for IMLS Discretionary Grant and Cooperative
Agreement Awards, reporting forms, and the Grantee Communications Kit; and
Reviewer comments.

Your period of performance will be included on your Official Award Notification for Grants and
Cooperative Agreements. The award period of performance begins on the first day of the month in
which project activities start and ends on the last day of the month in which these activities are
completed. Funded projects must begin on October 1, 2018, November 1, or December 1, 2018.
For applicants who do not receive awards, the Project Director, Primary Contact/Grants Administrator,
and Authorized Representative/Authorizing Official (as identified on the SF-424S) will receive the
following:
•
•

cover letter; and
Reviewer comments.

F2. What are the administrative and national policy requirements?
Organizations that receive IMLS grants or cooperative agreements are subject to the IMLS General
Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards and the IMLS
Assurances and Certifications. Organizations that receive IMLS funding must be familiar with these
requirements and comply with applicable law.
As an applicant for Federal funds, you must certify that you are responsible for complying with certain
nondiscrimination, debarment and suspension, drug-free workplace, and lobbying laws. These are set
out in more detail, along with other requirements, in the IMLS Assurances and Certifications. By
signing the application form, which includes the Assurances and Certifications, you certify that you are
in compliance with these requirements and that you will maintain records and submit any reports that
are necessary to ensure compliance. Your failure to comply with these statutory and regulatory
requirements may result in the suspension or termination of your award and require you to return
funds to the government.

F3. What are the reporting requirements?
At a minimum, you will be required to submit a performance report and financial report annually.
Reports are due according to the reporting schedule that is part of your Official Award Notification for
Grants and Cooperative Agreements. Grantees must submit reports electronically using the IMLS
performance and financial report forms. In support of the agency’s commitment to open government,

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interim and final performance reports may be made accessible on the IMLS website to engage the
public in communities of practice and to inform application development and grant making
strategies.
For details and forms, please see the Manage Your Award: Grant Administration page on the IMLS
website.
You must also comply with 2 C.F.R. §§ 180.335 and 180.350 and 2 C.F.R. pt. 3185 with respect to
providing information regarding all debarment, suspension, and related offenses information, as
applicable.
What do we need to know if the Federal share of our award is more than $500,000 over the
period of performance?
If the Federal share of your award is more than $500,000 over the period of performance, you should
refer to the post-award reporting requirements reflected in 2 C.F.R. pt. 200, Appendix XII – Award Term
and Condition for Recipient Integrity and Performance Matters.

G. Contacts
G1. Who should we contact if we have questions?
Click here for IMLS staff contact information for this program. IMLS staff are available by phone and
email to answer programmatic and administrative questions relating to this grant program.
Contact Grants.gov or call their help line at 1-800-518-4726 for assistance with hardware and software
issues, registration issues, and technical problems.

G2. How can we participate in a webinar for this IMLS funding opportunity?
Program staff host webinars to introduce potential applicants to funding opportunities. Click here for
a schedule of webinars and instructions for accessing them from your computer.

H. Other Information
H1. What do we need to know about acknowledging IMLS support?
Grantees must include an acknowledgement of IMLS support in all grant products, publications,
websites, and presentations developed with IMLS funding. All work products should reference IMLS
and include the associated grant award numbers. Click here for the Grantee Communications Kit,
which provides guidance for fulfilling these requirements.

H2. What should we do if we are including confidential or proprietary
information in our application?
IMLS may share grant applications, work products, and reports with grantees, potential grantees, and
the general public to further the mission of the agency and the development of museum, library, and
information services. These materials may be disseminated broadly and made available in a variety of
ways and formats.
For the above reasons, you should not include in your application any information that you consider
to be confidential or proprietary. However, if you do decide to provide information that you consider

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confidential or proprietary, you must clearly identify it as such. IMLS will handle confidential and
proprietary information in accordance with applicable law (e.g., Freedom of Information Act [FOIA]
and Privacy Act).

H3. What do we need to know about sharing and copyright of IMLSsupported work products and managing digital products?
Read more about sharing and copyright of IMLS-supported work products and management
of digital products (including research data and other digital content) produced with IMLS support.

H4. What conflict of interest requirements must we follow?
As a non-federal entity, you must follow IMLS conflict of interest policies for federal awards. Click here
for more information about IMLS conflict of interest requirements.

H5. Where else can we find additional information about IMLS?
You can check the IMLS website for information on IMLS and IMLS activities.

H6. Is IMLS obligated to make an award as a result of this announcement?
IMLS is not obligated to make any Federal award or commitment as a result of this announcement.

H7. How can I become a peer reviewer?
If you are interested in serving as a peer reviewer, you may enter your contact information, identify
your experience and expertise, and upload your resume through our online reviewer application at
https://www.imls.gov/grants/become-reviewer. If you are identified as a potential reviewer, we will
notify you by email prior to the next review period to confirm your availability.

H8. How long should it take us to complete an application?
Complete applications include the elements listed in the Table of Application Components in Section
D. We estimate the average amount of time needed for one applicant to complete the narrative
portion of this application to be 40 hours. This includes the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and writing and reviewing the
answers.
We estimate that it will take you an average of 15 minutes per response for the IMLS Program
Information Sheet and three hours per response for the IMLS Budget Form. We estimate that it will
take you an average of 60 minutes per response for the Digital Product Form.
Send comments regarding this burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Institute of Museum and Library Services at 955
L’Enfant Plaza North, SW, Suite 4000, Washington, DC, 20024-2135, and to the Office of Management
and Budget, Paperwork Reduction Project (3137-0091), Washington, DC, 20503.

H9. IMLS Clearance Number:
IMLS-CLR-D-0030 Expiration date: 7/31/2018

H10. PRA Clearance Number:
OMB Control #: 3137-0102, Expiration date: 7/31/2018

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Appendix One - IMLS Assurances and Certifications
As a Federal agency, IMLS is required to obtain from all applicants certifications, including those
regarding Nondiscrimination, Debarment and Suspension, Federal Debt Status, and Drug-Free
Workplace. Applicants requesting more than $100,000 in grant funds must also certify regarding
lobbying activities and may be required to submit a “Disclosure of Lobbying Activities” form (Standard
Form LLL). Some applicants will be required to certify that they will comply with other federal statutes
that pertain to their particular situation. These requirements are incorporated in the Assurances
Statement below. The authorized representative must review the statement and provide the
certification in item 9 on the SF-424S.
Assurances Statement
By signing the application form, the authorized representative, on behalf of the applicant, assures and
certifies that, should a Federal award be made, the applicant will comply with the statutes outlined
below and all related IMLS regulations (for example, see 2 C.F.R. ch. XXXI and 45 C.F.R. ch. XI). These
assurances are given in connection with any and all financial assistance from IMLS after the date this
form is signed, but may include payments after this date for financial assistance approved prior to this
date. These assurances shall obligate the applicant for the period during which the federal financial
assistance is extended. The applicant recognizes and agrees that any such assistance will be extended
in reliance on the representations and agreements made in these assurances, and that the United
States Government has the right to seek judicial enforcement of these assurances, which are binding
on the applicant, its successors, transferees, and assignees, and on the authorized representative
whose signature appears on the application form.

Certifications Required of All Applicants
Financial, Administrative, and Legal Accountability
The authorized representative, on behalf of the applicant, certifies that the applicant has legal
authority to apply for federal assistance and the institutional, managerial, and financial capability
(including funds sufficient to pay the non-federal share of project costs) to ensure proper planning,
management, reporting, recordkeeping, and completion of the project described in this application.
The authorized representative, on behalf of the applicant, certifies that the applicant will cause to be
performed the required financial and compliance audits in accordance with applicable law.
The authorized representative, on behalf of the applicant, certifies that the applicant will comply with
the provisions of applicable OMB Circulars and regulations.
Nondiscrimination
The authorized representative, on behalf of the applicant, certifies that the applicant will comply with
the following nondiscrimination statutes and their implementing regulations:
1. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which prohibits
discrimination on the basis of race, color, or national origin (note: as clarified by Exec. Order
No. 13,166, the applicant must take reasonable steps to ensure that limited English proficient
(LEP) persons have meaningful access to the applicant’s programs (see IMLS guidance at 68
Federal Register 17679, April 10, 2003));
2. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq., including §
794), which prohibits discrimination on the basis of disability (note: IMLS applies the

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regulations in 45 C.F.R. pt. 1170 in determining compliance with section 504 as it applies to
recipients of federal assistance);
3. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681–1683, §§ 1685–
1686), which prohibits discrimination on the basis of sex in education programs;
4. the Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.),
which prohibits discrimination on the basis of age; and
5. The requirements of any other nondiscrimination statute(s) which may apply to the
application.
Debarment and Suspension
The applicant shall comply with 2 C.F.R. pt. 3185 and 2 C.F.R. pt. 180, as applicable. The authorized
representative, on behalf of the applicant, certifies to the best of his or her knowledge and belief that
neither the applicant nor any of its principals:
1. are presently excluded or disqualified;
2. have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. §
180.800(a) or had a civil judgment rendered against it or them for one of those offenses within
that time period;
3. are presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) with commission of any of the offenses listed in 2 C.F.R. § 180.800(a); or
4. Have had one or more public transactions (federal, state, or local) terminated within the
preceding three years for cause or default.
Where the applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
The applicant, as a primary tier participant, is required to comply with 2 C.F.R. pt. 180 subpart C
(Responsibilities of Participants Regarding Transactions Doing Business with Other Persons) as a
condition of participation in the award. The applicant is also required to communicate the
requirement to comply with 2 C.F.R. pt. 180 subpart C (Responsibilities of Participants Regarding
Transactions Doing Business with Other Persons) to persons at the next lower tier with whom the
applicant enters into covered transactions.
As noted in the preceding paragraph, applicants who plan to use IMLS awards to fund contracts
should be aware that they must comply with the communication and verification requirements set
forth in the above Debarment and Suspension provisions.
Federal Debt Status
The authorized representative, on behalf of the applicant, certifies to the best of his or her knowledge
and belief that the applicant is not delinquent in the repayment of any federal debt.
Drug-Free Workplace
The authorized representative, on behalf of the applicant, certifies, as a condition of the award, that
the applicant will or will continue to provide a drug-free workplace by complying with the
requirements in 2 C.F.R. pt. 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In
particular, you as the recipient must comply with drug-free workplace requirements in subpart B (or
subpart C, if the recipient is an individual) of 2 C.F.R. pt. 3186, which adopts the Government-wide
implementation (2 C.F.R. pt. 182) of sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (Pub. L.
100-690, Title V, Subtitle D; 41 U.S.C. §§ 701–707).

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This includes, but is not limited to: making a good faith effort, on a continuing basis, to maintain a
drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness
program for your employees; taking actions concerning employees who are convicted of violating
drug statutes in the workplace; and identifying (either at the time of application or upon award, or in
documents you keep on file in your offices) all known workplaces under your federal awards.
Trafficking in Persons
The authorized representative, on behalf of the applicant, certifies, as a condition of the award, that
the applicant will comply with the trafficking in persons requirements that are set out in the General
Terms and Conditions for IMLS Discretionary Awards (2 C.F.R. 175.15 Award Term.).
Certification Regarding Lobbying Activities
(Applies to Applicants Requesting Funds in Excess of $100,000) (31 U.S.C. § 1352)
The authorized representative certifies, to the best of his or her knowledge and belief, that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the authorized
representative, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract, the making of any federal grant, the
making of any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person
(other than a regularly employed officer or employee of the applicant, as provided in 31 U.S.C. § 1352)
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this federal contract, grant, loan, or cooperative agreement, the authorized representative shall
complete and submit Standard Form LLL, “Disclosure of Lobbying Activities,” in accordance with its
instructions.
(c) The authorized representative shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance is placed when the
transaction is made or entered into. Submission of this certification is a prerequisite for making or
entering into the transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
General Certification
The authorized representative, on behalf of the applicant, certifies that the applicant will comply with
all applicable requirements of all other federal laws, executive orders, regulations, and policies
governing the program.

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Certifications Required for Certain Projects
The following certifications are required if applicable to the project for which an application is being
submitted. Applicants should be aware that additional federal certifications, not listed below, might
apply to a particular project.
Subawards
Under IMLS regulations at 2 C.F.R. § 3187.14, a recipient may not make a subaward unless expressly
authorized by IMLS. A recipient may contract for supplies, equipment, and services, subject to
applicable law, including but not limited to applicable Office of Management and Budget (OMB)
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards set
forth in 2 C.F.R. pt. 200.
Native American Human Remains and Associated Funerary Objects
The authorized representative, on behalf of the applicant, certifies that the applicant will comply with
the provisions of the Native American Graves Protection and Repatriation Act of 1990 (25 U.S.C. § 3001
et seq.), which applies to any organization that controls or possesses Native American human remains
and associated funerary objects, and which receives federal funding, even for a purpose unrelated to
the Act.
Historic Properties
The authorized representative, on behalf of the applicant, certifies that the applicant will assist the
awarding agency in ensuring compliance with Section 106 of the National Historic Preservation Act of
1966, as amended (16 U.S.C. § 470f, see 54 U.S.C. § 306108), Exec. Order No. 11,593, and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469 et seq., see 54 U.S.C. § 501502 et
seq.).
Environmental Protections
The authorized representative, on behalf of the applicant, certifies that the project will comply with
environmental standards, including the following:
a. institution of environmental quality control measures under the National Environmental Policy
Act of 1969, as amended (42 U.S.C. § 4321 et seq.) and Exec. Order No. 11,514;
b. notification of violating facilities pursuant to Exec. Order No. 11,738;
c. protection of wetlands pursuant to Exec. Order No. 11,990, as amended by Exec. Order No.
12,608;
d. evaluation of flood hazards in floodplains in accordance with Exec. Order No. 11,988, as
amended;
e. assurance of project consistency with the approved state management program developed
under the Coastal Zone Management Act of 1972, as amended (16 U.S.C. § 1451 et seq.);
f. conformity of federal actions to State (Clean Air) Implementation Plans under section 176(c) of
the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.);
g. protection of underground sources of drinking water under the Safe Drinking Water Act of
1974, as amended (42 U.S.C. § 300f et seq.); and
h. protection of endangered species under the Endangered Species Act of 1973, as amended (16
U.S.C. § 1531–1543).

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The authorized representative, on behalf of the applicant, certifies that the project will comply with
the Wild and Scenic Rivers Act of 1968, as amended (16 U.S.C. § 1271 et seq.), related to protecting
components or potential components of the national wild and scenic rivers system.
The authorized representative, on behalf of the applicant, certifies that the applicant will comply with
the flood insurance purchase requirements of the Flood Disaster Protection Act of 1973, as amended
(42 U.S.C. § 4001 et seq.), which requires recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more, or as otherwise designated.
Research on Human Subjects
The authorized representative, on behalf of the applicant, certifies that the project will comply with 45
C.F.R. pt. 46 regarding the protection of human subjects involved in research, development, and
related activities supported by this award of assistance.
Research on Animal Subjects
The authorized representative, on behalf of the applicant, certifies that the project will comply with
the Laboratory Animal Welfare Act of 1966, as amended (7 U.S.C. § 2131 et seq.) pertaining to the care,
handling, and treatment of warm-blooded animals held for research, teaching, or other activities
supported by this award of assistance.
For further information on these certifications, contact IMLS, 955 L’Enfant Plaza North, SW, Suite 4000,
Washington, DC, 20024-2135. Or call 202/653-IMLS (4657).

Appendix Two – Required Federal Systems
Getting a D-U-N-S® Number
All non-federal entities are required to have a Dun and Bradstreet Data Universal Numbering System
(D-U-N-S®) number (a unique entity identifier) in order to apply for, receive, and report on federal
awards.
You should verify that your organization has a D-U-N-S® number. You can get one within two business
days at no cost by calling the dedicated toll-free D-U-N-S® number request line at 1-866-705-5711 or
by visiting https://www.dandb.com/free-duns-number.

Registering for SAM.gov
The System for Award Management (SAM) is a federal repository that centralizes information about
grant applicants and recipients. You must be registered with SAM.gov before you register with
Grants.gov. Click here to find information about registering with SAM.gov.
We recommend that you allow at least two weeks to complete your SAM.gov registration. You must
renew your registration in SAM.gov at least every 12 months—and sooner, if your information
changes. An expired registration will prevent you from submitting applications via Grants.gov and
receiving awards or payments. Grant payments will be made to the bank account that is associated
with your SAM.gov registration.

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Registering for Grants.gov
You must register with Grants.gov before submitting your application to IMLS. Click here to learn
more about the multistep registration process. Make sure your D-U-N-S® number and SAM.gov
registration are accurate, current, and active. We recommend that you allow at least two weeks to
complete your Grants.gov registration.

Working with Grants.gov
Click here to learn more about Grants.gov resources, which include checklists, FAQs, and online
tutorials to assist you in preparing your organization to submit applications.
Designate more than one Authorized Organization Representative (AOR) when you register in
Grants.gov. This will help avoid last-minute crises in the event that your one AOR is unavailable when
you are ready to submit your application.
Update the contact information and password in Grants.gov when the AOR at your organization
changes.
Grants.gov offers online support regarding Adobe® software and browser compatibility. Contact the
Grants.gov help line (1-800-518-4726) for assistance with hardware and software issues, registration
issues, and technical problems. The help line is available 24 hours a day, seven days a week, except for
federal holidays.

Appendix Three - Performance Measure Statements
and Information to be Collected and Reported for
Learning and Community Projects
On the IMLS Program Information Sheet, you selected an IMLS agency-level goal (PDF, 740KB) of
Learning or Community or Content and Collections with which your project best aligns. You also
selected at least one performance goal that reflects a measurable change or outcome that you intend
for your project to achieve. Below is a list of pre-determined performance measure statements that
will help IMLS document the collective achievements of the Learning and Community projects we
fund.
IMPORTANT: You will be required to provide specific information directly relating to these
performance measure statement(s) in your Final Performance Report. You may design and administer
a more elaborate survey than what will be required to gather this specific information. These
information-gathering activities must be incorporated into your application narrative, your work plan,
your schedule of completion, and your budget, as necessary.
IMLS Agency-Level Goal 1: Learning
Performance Goal

Performance Measure
Statement
Survey Respondent:
Program/Project Participants

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Information You Will Be
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Data to be Collected

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Train and develop museum
and library professionals.

Support communities of
practice

My understanding has
increased as a result of this
program/training:
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
My interest in this subject has
increased as a result of this
program/training:
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
I am confident I can apply what
I learned in this program/
training:
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
My understanding has
increased as a result of this
program/training:
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
My interest in this subject has
increased as a result of this
program/training:
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
I am confident I can apply what
I learned in this
program/training:
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree

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•
•
•
•

Number of participants
Number of total responses
Number of responses per
answer option
Number of non-responses

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Develop and provide inclusive
and accessible learning
opportunities

Strengthen museums and
libraries as essential partners in
addressing the needs of their
communities.

•
•
•
•

Number of participants
Number of total responses
Number of responses per
answer option
Number of non-responses

Performance Measure
Statement Outcome Based

Information to be Collected
and Reported

Survey Respondent: Grantee

Data to be Collected

My organization is better
prepared to provide a program
or service that addresses
community needs.
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
My organization is better able
to engage my community.
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
My organization is better
prepared to develop and
maintain on-going
relationships with community
partners.
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree

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•
•
•
•

•
•
•
•
•
•
•
•

Number of participants
Number of total responses
Number of responses per
answer option
Number of non-responses

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My organization is better
prepared to share knowledge
and other resources as an
active contributor to problem
solving in the community.
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
Survey Respondent: Community
Partner(s)
The museum or library offers
programs, services, or
resources that address
community needs.
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree
The museum or library is an
active contributor to problem
solving in the community.
• Strongly Agree
• Agree
• Neither Agree, nor Disagree
• Disagree
• Strongly Disagree

•
•
•
•

Number of participants
Number of total responses
Number of responses per
answer option
Number of non-responses

Data to be Collected
•
•
•
•

•
•
•
•

Number of participants
Number of total responses
Number of responses per
answer option
Number of non-responses

Appendix Four – Explanation of Forms for Reference
Grants.gov SF-424S
The SF-424S is the “Application for Federal Domestic Assistance/Short Organizational Form,” which is
part of the application package that you downloaded from Grants.gov.
Items 1 through 4
These items are automatically filled in by Grants.gov.
Item 5. Applicant Information
1. Legal Name: Enter your organization’s legal name as it appears in your SAM.gov registration.
This is the organization with the authority to apply directly for funding in this program. If you
have an organizational unit that will be carrying out the project, be sure that it is specified as
the organizational unit on the IMLS Program Information Sheet.
2. Address: Enter your legal applicant’s address as it appears in your SAM.gov registration.
3. Web Address: Enter your web address.

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4. Type of Applicant: Select the code that best characterizes your organization from the menu
in the first dropdown box. Leave the other boxes blank.
5. Employer/Taxpayer Identification Number (EIN/TIN): Enter the EIN or TIN assigned to your
organization by the Internal Revenue Service.
6. Organizational DUNS: Enter your organization’s D-U-N-S® number received from Dun and
Bradstreet.
7. Congressional District: Enter your organization’s congressional district. Use the following
format: two-letter state abbreviation, followed by a hyphen, followed by a zero, followed by
the two-digit district number. For example, if the organization is located in the 5th
Congressional District of California, enter “CA-005.” For the 12th Congressional District of
North Carolina, enter “NC-012.” For states and territories with “At Large” Congressional
Districts—that is, one representative or delegate represents the entire state or territory—use
“001,” e.g., “VT-001.”
If your organization does not have a congressional district (e.g., it is located in a U.S. territory
that does not have districts), enter “00-000.” To determine your organization’s district, visit the
House of Representatives website by clicking here and using the “Find Your Representative”
tool.
Item 6. Project Information
a. Project Title: Enter a brief descriptive title for your project. IMLS may use this title for public
information purposes.
b. Project Description: Enter a brief description (about 120 words) of your project. Tell us what
your project will do, for whom or what, and why. Use clear language that can be understood
by readers who might not be familiar with the discipline or subject area.
c. Proposed Project Start Date/End Date: Enter the start date and end date of the proposed
period of performance in the format mm/dd/yyyy. The project period begins on the first day of
the month in which project activities start and ends on the last day of the month in which
these activities are completed. Refer to Section B of this Notice of Funding Opportunity to
determine when your project can begin.
Item 7. Project Director
The Project Director is the person who will have primary responsibility for carrying out your project’s
activities. Enter the requested information for this individual here.
IMLS requires that the Project Director be a different person than the Authorized Representative.
Item 8. Primary Contact/Grants Administrator
The Primary Contact/Grants Administrator is the person who has primary responsibility for
administering the award. Enter the requested information for this individual here. If the Primary
Contact/Grants Administrator is the same as the Authorized Representative, please still complete both
Items 8 and 9.
In some organizations this individual may be the same as the Project Director. If this is the case, check
the box and skip to Item 9.
Item 9. Authorized Representative

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The Authorized Representative is the person who has the authority to legally bind your organization.
Enter the requested information for this individual here. The Authorized Representative cannot be the
same person as the Project Director. By checking the “I Agree” box at the top of Item 9, this individual
certifies the applicant’s compliance with the IMLS Assurances and Certifications and any other
relevant federal requirements.
The “Signature of Authorized Representative” and “Date Signed” boxes will be automatically
populated by Grants.gov upon submission of the application. This will be the person whose name was
listed as your organization’s authorized representative when you registered with Grants.gov. Please
note that this name might not be the same as the name and other information you entered in Item 9
above; however, the person whose name appears in the “Signature of Authorized Representative” box
must have authorization from your organization to submit this application on behalf of your
organization.
Submission of the electronic application acknowledges that your organization certifies compliance
with relevant federal requirements, including but not limited to the IMLS Assurances and
Certifications, to the same extent as the signature does on a paper application.

IMLS Program Information Sheet
1. Applicant Information:
a. Legal Name: From 5a on the SF-424S.
b. Organizational D-U-N-S® Number: From 5f on the SF-424S.
c. Expiration date of your SAM.gov registration: Enter the expiration date of your SAM.gov
registration in the fill-in field. Please note that before submitting an application, your
organization must have a current SAM.gov registration.
d. Organizational Unit Name: If you cannot apply for grants on your own behalf, then enter
your organizational unit’s name and address in these spaces. For example, if your museum
or library is part of a parent organization, such as a university, then enter the name of the
university under Legal Name, and the museum or library as the Organizational Unit.
e. Organizational Unit Address: Be sure to include the four-digit extension on the ZIP code.
f. Organizational Unit Type: Select the one that most accurately describes your organization.
2. Organizational Financial Information: a-d. All applicants must provide the information
requested.
3. Grant Program: Select Native Hawaiian Grant under c. Native American Enhancement/Native
Hawaiian Library Services.
4. Performance Goals: Select one of the three IMLS agency-level goals (a–c). Check at least one
of the performance goals listed beneath it. Note: If you select a performance goal(s) under
agency-level goals (a) Learning or (b) Community, click on the link below to review the specific
performance measure statement choices and the information you will be required to collect
and report on throughout the award period of performance. Performance Measure
Statements and Information to be Collected and Reported for Learning and Community
Projects.
5. Funding Request Information:
a. IMLS Funds Requested: Enter the amount in dollars sought from IMLS.
b. Cost Share Amount: Enter the amount of non-federal funding (cost sharing) you are
providing. Cost sharing is not required for this program. Click here for further information
on cost sharing.

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6. Population Served: Check the boxes that reflect the population(s) to be served by your
project.
7. Museum Profile: Skip this section.
8. Project Elements: Skip this section.

Organizational Profile
An organizational profile must be no more than one page and include the following information:
•
•
•

Your organization’s mission or statement of purpose, noting the source, approving body, and
date of the official document in which it appears.
Your service area (communities and/or audiences served, including size, demographic
characteristics, and geographic area).
A brief history of your organization, focusing on the unit that will be directly involved in
carrying out the work.

Schedule of Completion
The schedule of completion should reflect each major activity identified in your application narrative
and the project dates identified on the SF-424S and IMLS Budget Form. It should show when each
major project activity will start and end. The schedule should be no longer than one page per project
year. See the sample schedule of completion below.

IMLS Budget Form
Download the IMLS Budget Form (PDF, 110 KB).
The IMLS Budget Form accommodates up to three years of project activities and expenses. Project
timelines, allowable costs, and other budget details vary by program. Be sure to review the Notice of
Funding Opportunity for the grant program/category to which you are applying and the cost
principles in 2 C.F.R. pt. 200 and 2 C.F.R. pt. 3187.

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The Year 1 columns should include costs for activities that begin on the project start date (as listed on
6c of the SF-424S) and end 12 months later. If the project timeline exceeds one year, list the costs for
the next 12 months in the Year 2 columns. If the project extends beyond two years, list the costs for
the next 12 months in the Year 3 columns. If the program/category to which you are applying permits
a fourth year as part of the budget, enter Year 4 budget details on a second copy of the IMLS Budget
Form.
The budget should include the project costs that will be charged to grant funds as well as those that
will be supported by cost sharing. In-kind contributions to cost sharing may include the value of
services (e.g., donated volunteer or consultant time) or equipment donated to the project between
the authorized start and end dates of your project. All the items listed, whether supported by grant
funds or cost share, must be necessary to accomplish project objectives, allowable according to the
applicable federal cost principles, auditable, and incurred during the award period of performance.
Charges to the project for items such as salaries, fringe benefits, travel, and contractual services must
conform to the written policies and established practices of your organization. You must report all
revenues generated with project funds during the award period of performance as program income.
If you need more lines for a specific section, summarize the information in the IMLS Budget Form and
explain it further in the budget justification.
1. Salaries and Wages: Include both temporary and permanent staff as well as volunteers
engaged in project activities. Document the method of cost computation (e.g., as percentage
of a person’s time devoted to the project, number of days, number of hours) in your budget
justification.
2. Fringe Benefits: Limit direct cost fringe benefits to those not included in your indirect cost
pool. Fringe benefits may be claimed only on the portion of salaries and wages identified for
this project.
3. Travel: Explain the method of cost computation for each travel cost, including subsistence,
lodging, and transportation, in your budget justification.
You must use the lowest available commercial fares for coach or equivalent accommodations,
and you must use U.S. flagged air carriers for foreign travel when such services are available, in
accordance with applicable U.S. legal requirements.
Please refer to the narrative section of this Notice of Funding Opportunity for information
about special travel requirements, if any.
4. Supplies, Materials, and Equipment: List the costs of supplies, materials, and equipment
purchased specifically for the proposed project. For definitions and other information, please
see 2 C.F.R. pt. 200. Use the budget justification to explain or describe these items in further
detail.
5. Contracts and Subawards: List each third party that will undertake project activities and their
associated costs as an individual line item on your budget form. Designate each third party as
either a contract or subaward using the drop-down menu on each line.
To explain or describe these items in further detail, you may either
•
•

itemize these third-party costs in your budget justification or
include a separate IMLS Budget Form as a supporting document and refer to it in the
budget justification, for more complex projects.

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6. Student Support: If your project includes student support costs, enter them in this section.
Please click here for a definition and examples of student support.
7. Other Costs: Use this section for costs that cannot be assigned to other categories. Do not use
this section to list items that do not fit in the lines allotted for another section.
8. Total Direct Costs: These amounts will total automatically.
9. Indirect Costs: Indirect costs are expenses that are incurred for common or joint objectives
that cannot be easily identified with a particular project. Click here for more information about
indirect costs.
10. Total Project Costs: These amounts will total automatically.

Cost Share
Cost share is that portion of the project costs that is not paid by IMLS funds. Common examples of
cost share include cash outlays; contribution of property and services; and in-kind contributions, such
as staff or volunteer time that support project activities.
All expenses, including cost sharing, must be incurred during the award period of performance unless
otherwise specified and allowed by law. Federal funds from other federal awards may not be used for
cost sharing. All federal, IMLS, and program requirements regarding the use of funds apply to both
requested IMLS funds and to cost sharing. See 2 C.F.R. §§ 200.29 and 200.306 for more information on
cost share.

Budget Justification
Write a budget justification and save it as a PDF. Your budget justification should address both grant
funds and cost share and align with your IMLS Budget Form. It should identify the purpose for each
expense and show the method of cost computation used to determine each dollar amount, including
any that you may have consolidated and summarized on the IMLS Budget Form. Follow the format of
the IMLS Budget Form’s section headings.
1. Salaries and Wages
Identify each person whose salary or wages will be paid with IMLS funds or by cost share, provide their
names, describe their role in the project, the percent of time to be devoted to the project, and their
rate of pay. If cost share is being provided by unpaid volunteers, explain how you arrived at the dollar
amount used to represent the value of their services.
If you are requesting IMLS funding for salaries of permanent staff, explain the reason for the request
and how the regular duties of these individuals will be performed during the award period of
performance.
2. Fringe Benefits
Identify your institution’s fringe benefit rate and explain the base for the calculation for each person. If
you have consolidated several persons’ fringe benefits into a single line on the IMLS Budget Form,
break out the detail here.
3. Travel
For each trip, explain the purpose of the trip and specify the points of origin and destination, the name
of the traveler, and break out the costs of transportation, lodging, per diem, and any other expenses
associated with the travel. Explain how you arrived at the dollar amount.

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4. Supplies, Materials, and Equipment
List each type of supply, material, and equipment you propose to purchase or provide as cost share for
the project. Detail the number and unit cost for each item, and explain how you arrived at the dollar
amounts. Provide vendor quotes or price lists as supporting documents with your application.
5. Contracts and Subawards
List the costs of project activities to be undertaken by third parties for the project. (Familiar terms for
third parties can include partners, consultants, subgrantees, collaborators, vendors, or service
providers.) Identify each third party by name, describe their role in the project, the activities they will
carry out, and the cost. For each entry, designate the third party as either a subrecipient or a
contractor. Explain costs for third parties and provide relevant supporting documents with your
application. IMLS grant funds may generally not be provided to other U.S. government agencies.
You are responsible for making a case-by-case determination as to whether the agreement you make
with a third party should be a contract or a subaward. That determination will depend upon the
nature of your relationship with the third party with respect to the activities to be carried out. (See 2
C.F.R. § 200.330 (Subrecipient and contractor determinations).)
6. Student Support
Explain your method for calculating the costs listed in this section. Please click here for a definition
and examples of student support.
7. Other Costs
Use this section for costs that cannot be assigned to other categories.
8. Total Direct Costs
Indicate the total direct costs, and specify how much you are asking from IMLS and how much you
intend to provide as cost share.
9. Indirect Costs
If you include indirect costs in your project budget, identify the rate(s) and explain the base(s) on
which you are calculating the costs. Click here for more information about indirect costs.
10. Total Project Costs
Indicate the total project costs here, and specify how much you are asking from IMLS and how much
you intend to provide as cost share.

Indirect Costs
What are indirect costs?
Indirect costs are expenses that are incurred for common or joint objectives that cannot be easily
identified with a particular project. Some examples include utilities, general insurance, use of office
space and equipment that you own, local telephone service, and the salaries of the management and
administrative personnel of the organization. See 2 C.F.R. pt. 200 for additional guidance.
What are our options for calculating and including indirect costs in our project budget?

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You can choose to:
•
•
•

•

Use a rate not to exceed your current indirect cost rate already negotiated with a federal
agency;
Use an indirect cost rate proposed to a federal agency but not yet finalized (if the rate is not
finalized by the time of award, it will not be allowed);
Use a rate not to exceed 10% of modified total direct costs if you have never had a federally
negotiated indirect cost rate and you are not subject to other requirements (e.g., for States
and local governments and Indian tribes); or
Not include any indirect costs.

What is a federally negotiated indirect cost rate, and how do we use one?
Federally negotiated indirect cost rates are negotiated agreements between federal agencies and
non-federal entities. If your organization already has an existing negotiated indirect cost rate in effect
with another federal agency, you may use this rate to calculate total project costs, as long as you apply
the rate in accordance with the terms of the negotiated agreement and include a copy of the current
negotiated agreement with your grant application. You may also choose to use a rate lower than your
current federally negotiated indirect cost rate. We will only accept federally negotiated indirect cost
rates that are current by the award date.
What if we use an indirect cost rate that we proposed to a federal agency but is not yet
finalized?
If your organization is in the process of negotiating an indirect cost rate with a federal agency, you
may use the indirect cost rate that was proposed to the federal agency to estimate total project costs.
In such situations, if we award a grant, we will accept the rate only if the negotiations are final by the
award date and a copy of the final agreement is submitted to us. IMLS staff will work with you to
adjust your budget prior to awarding the grant.
How do we use the 10% indirect cost rate?
Except for those non-federal entities described in Appendix VII to 2 C.F.R. pt. 200, you may choose to
charge a rate not to exceed 10% of modified total direct costs (MTDC), as long you have never had a
federally negotiated indirect cost rate and you meet the applicable requirements. See 2 C.F.R. §
200.414 for additional guidance.
Modified total direct costs are direct salaries and wages, applicable fringe benefits, materials and
supplies, services, travel, and up to the first $25,000 of each subaward. MTDC excludes several cost
categories, including equipment, rental costs, tuition remission, scholarships and fellowships,
participant support costs, and the portion of each subaward in excess of $25,000. See 2 C.F.R. § 200.68
for additional information.
If you are using the 10% indirect cost rate, check the box indicated on the IMLS Budget Form. No
additional documentation is required.
Can we apply our indirect cost rate to the cost share portion on our IMLS Budget Form?
Yes. You may apply your indirect cost rate to the cost share portion of your total direct costs, but you
must count it as cost share (in the Cost Share column). IMLS funds can be used for indirect costs, but
only for the portion of the total direct costs for which you are requesting IMLS funds (the Grant Funds
column).

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Are there any other project costs that cannot be included in our indirect cost calculations?
If you have a federally negotiated indirect cost rate agreement, you must follow its conditions and
requirements.
If you are eligible for and using a rate not to exceed 10%, you may include up to 10% of the modified
total direct costs (MTDC) in your indirect cost calculations. (Please see above section on this 10% rate
as well as 2 C.F.R. § 200.414(f) and § 200.68.)

Student Support Costs
Students are understood to be:
•
•
•
•
•
•
•
•
•

Students enrolled in a community college, undergraduate, or graduate program of study.
Individuals participating in post-master’s or post-doctoral programs which are focused on
supporting their career or professional development.
Library, archive, and museum staff participating in education and training activities focused on
their career or professional development.
Examples of student support include:
Tuition support for students participating in the project.
Salaries or stipends for graduate assistant work, so long as their work is focused on research
and teaching activities (therefore contributing to their education).
Pay and benefits for a resident or fellow to work in a position that is intended to support their
learning outcomes or professional development.
Costs for travel and conference registration provided to support a student or participant’s
learning outcomes or professional development.
Costs of supplies and equipment provided to students to support a student’s learning
outcomes or professional development.

Activities not considered student support include:
•

Students employed in roles that are primarily administrative or clerical, doing work that is not
primarily focused on their career or professional development. These costs should be listed in
the salaries and wages section of the budget, and tuition paid on behalf of these students
would not be considered student support.

Proof of Private, Nonprofit Status
If your organization is applying as a private, nonprofit institution, you must submit a copy of the letter
from the Internal Revenue Service indicating your eligibility for nonprofit status under the applicable
provision of the Internal Revenue Code of 1954, as amended. We will not accept a letter of state sales
tax exemption as proof of nonprofit status. (See 2 C.F.R. §3187.7(b))

Appendix Five – IMLS Products Guidance
Guidance for Projects that Develop Digital Products
What are digital products?
IMLS broadly defines digital products as any digital content, resources, assets, software, or datasets
that you may create, collect, or develop during the course of your project.

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What are the IMLS requirements for projects that create, collect, or develop digital
products?
IMLS is committed to expanding public access to federally funded research, data, and other digital
products. The assets you create with IMLS funding require careful stewardship to protect and enhance
their value, and they should be freely and readily available for use and re-use by libraries, archives,
museums, and the public. However, applying these principles to the development and management
of digital products is not always straightforward. We ask that you answer questions that address
specific aspects of creating and managing digital products in the Digital Product Form. Download
the Digital Product Form (PDF, 45KB).
Additionally, IMLS participates in the Federal Agencies Digitization Guidelines Initiative (FADGI), a
collaborative effort by federal agencies to define common standards, guidelines, methods, and best
practices for creating digital collections. The FADGI website includes a growing list of links to relevant
standards, recommendations, and other resources. While this list is not exhaustive—nor do we
endorse any specific resource—applicants considering digital projects may find the information
useful. Click here to access the FADGI website.

Access to Work Products and Documents from IMLS-Supported Projects
How should we share our work products from IMLS-supported projects?
All work products resulting from IMLS funding should be distributed for free or at cost unless we have
given you written approval for another arrangement. We encourage IMLS grant recipients to share
their work products (including publications, datasets, educational resources, software, and digital
content) whenever possible through free and open-access journals and repositories. We expect you to
ensure that final peer-reviewed manuscripts resulting from research conducted under an award are
made available in a manner that permits the public to access, read, download, and analyze the work
without charge. Wide dissemination of the results of IMLS-funded projects advances the body of
knowledge and professional practice in museum, library, and information services.

What project documents might IMLS make openly accessible?
We may share grant applications, work products, and reports with grantees, potential grantees, and
the general public to further the mission of the agency and the development of museum, library, and
information services. We require that your final report include one copy of each written product you
create, unless otherwise instructed. These materials may be disseminated broadly and made available
in a variety of ways and formats.

What do we need to know about copyright and works produced with IMLS support?
You may copyright any work that is subject to copyright and was developed under an award or for
which ownership was purchased. However, we reserve, for federal government purposes, a royaltyfree, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work and
authorize others to reproduce, publish, or otherwise use the work. We encourage you to make your
works produced with IMLS support widely available, including through the use of open licenses.

What do we need to know about digital products produced with IMLS support?
IMLS is committed to expanding public access to federally funded digital products (i.e., digital content,
resources, assets, software, and datasets). We ask that you answer questions that address specific

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aspects of creating and managing digital products in the Digital Product Form. The form provides
additional instructions and guidance. Download the Digital Product Form (PDF, 45KB).

Appendix Six – Additional Requirements
Conflict of Interest Requirements
What conflict of interest requirements must we follow?
As a non-federal entity, you must follow IMLS conflict of interest policies for federal awards. You must
disclose in writing any potential conflict of interest to an IMLS Program Officer, or to the pass-through
entity if you are a subrecipient or contractor. This disclosure must take place immediately whether you
are an applicant or have an active IMLS award.
The IMLS conflict of interest policies apply to subawards as well as contracts, and are as follows:
•

•

As a non-federal entity, you must maintain written standards of conduct covering conflicts of
interest and governing the performance of your employees engaged in the selection, award,
and administration of subawards and contracts.
None of your employees may participate in the selection, award, or administration of a
subaward or contract supported by a federal award if he or she has a real or apparent conflict
of interest. Such a conflict of interest would arise when the employee, officer, or agent, any
member of his or her immediate family, his or her partner, or an organization which employs
or is about to employ any of the parties indicated herein, has a financial or other interest in or
a tangible personal benefit from an organization considered for a subaward or contract. The
officers, employees, and agents of the non-federal entity must neither solicit nor accept
gratuities, favors, or anything of monetary value from subrecipients or contractors or parties to
subawards or contracts.
If you have a parent, affiliate, or subsidiary organization that is not a state, local government,
or Indian tribe, you must also maintain written standards of conduct covering organizational
conflicts of interest. Organizational conflicts of interest means that because of relationships
with a parent company, affiliate, or subsidiary organization, you are unable or appear to be
unable to be impartial in conducting a subaward or procurement action involving a related
organization.

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File Type	application/pdf
File Title	Native Hawaiian Library Services Grant Notice of Funding Opportunity
Subject	nh-fy18, fy 2018 notice of funding opportunity, native hawaiin library services grant, 2018, imls
Author	Institute of Museum and Library Services
File Modified	2018-03-01
File Created	2018-03-01