SafeOCS Presentation

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SafeOCS
Industry Safety Data (ISD) Program
July 2018

Demetra Collia, BTS Program
Manager

Michael Pittman, BSSE Program
Manager

Overview of BTS
•

Collect, own, and protect the submitted confidential safety
event reports

•

Aggregate and statistically analyze submitted information,
using BTS and industry subject matter experts

•

Identify trends, emerging safety/environmental concerns,
and potential causal factors of near-miss incidents

•

Develop aggregated statistical reports and make them
available to public in accordance with all Statistical Policy
Directives issued by OMB

Overview of CIPSEA
•

Voluntary reporting system is subject to protections of Confidential
Information Protection and Statistical Efficiency Act (CIPSEA)

•

Under CIPSEA, only BTS will have access to raw submitted safety reports
o Release of identifiable data is Class E Felony for BTS or its agents,
punishable by up to $250,000 in fines and 5 years in jail
o

Submitted safety event reports are exempt from FOIA and subpoena

o

Submitted reports CANNOT be used for any enforcement actions

•

BTS will collect incident data and simultaneously provide it in aggregated
form to all stakeholders, including BSEE, through published public report
o BSEE will not receive advanced copies

•

Public reports will allow all parties to work together to identify and
reduce potential hazards that present significant risks and to promote a
culture of continuous improvement.

SafeOCS Program Overview
 Started s voluntary and confidential near miss reporting program
sponsored by BSEE and developed by BTS
 Launched in May 2015 as confidential safety program that allowed
employees and companies to report near miss events
o Today, only companies report regulatory-required events
 Facilitates capture of essential information about accident precursors and
potential hazards associated with offshore operations, including risks
related to pipeline safety and offshore transport.
o Managed by U.S. Bureau of Transportation Statistics (BTS)
o Protects source data, provides confidentiality, and protects data from
legal discovery

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SafeOCS Program Scope
• Collects and analyzes three categories of reports
o Well control equipment component failure data related to failures of
BOP and other well control equipment; currently focuses on
mandatory data submissions required by BSEE
o Safety and pollution prevention equipment (SPPE) failure data relates
to failures of valves and their associated actuators, safety valve locks,
or landing nipples; also currently focuses on mandatory data
submissions required by BSEE
o Industry safety data (ISD) reporting related to incidents, near misses,
and stop work events that cause (or could have caused) human
injury/fatality, damage (loss) of assets, or negative environmental
impact; includes mandatory data required by BSEE in addition to
voluntary company data that has learning value for industry

5

SafeOCS Process Flow Chart
BTS/SafeOCS Data Repository

Regulatory-required safety
incident reports currently
submitted directly to BSEE

Industry Safety Data
Form (voluntary)

Equipment Failure Data
Form (mandatory)

SPPE Failure Data
Form (mandatory)

SME Technical Review
Data Review
Team(s)

SME Technical Review
Data Review Team

SME Technical Review
Data Review Team

Data Quality Review, Statistical Analysis, Statistical Review by Data Review Teams

BTS Internal
Report Review

Disclosure
Review Board

Final BTS Review

Public Domain
• Publication of results to all stakeholders
• Posting of reports on BTS websites
• Peer-reviewed articles
• Industry workshops to discuss trends

SafeOCS ISD Program - Phase I Planning Team Role
BTS formed a Planning Team consisting of representatives from
companies interested in participating as early implementers for
the SafeOCS program
• Discuss type of data to be captured for period 2014-2017 to
ensure appropriate learning value
• Coordinate with BTS on effectiveness of SafeOCS ISD
program design and process
• Review SafeOCS annual report draft and provide feedback
prior to release
• Participate in one or more Data Review Teams, as
appropriate

7

ISD Program - Phase I Scope

• Participants: 9 companies who expressed interest in pilot
‐ 6 operators
‐ 2 drilling companies
‐ 1 service company
• Data collection
‐ 2014-2017
‐ Near misses, stop work events, and associated metadata
• Data protection
‐ CIPSEA
‐ NDAs
‐ Secure rooms
8

ISD Program - Phase I Objectives

Phase I Planning Team agreed that primary objective of pilot
effort is to develop “proof of concept” for proposed industrywide safety data sharing database
• Team recognized importance of industry input to
maximize benefits of end products
• Results of Phase I to be captured in report that will focus
primarily on processes for data transmittal, mapping, and
aggregation
• Aggregated data could then be leveraged to provide
more appropriate analysis and avoid redundancies in
data collection

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Core Data Fields for Phase I (1 of 2)

Event
- Identifier

Injury
- Operation type

- Incident type
- Stop work authority

- Activity type

- Process safety event
- Proc. safety event tier

- Event time

- Event date
- Party reporting

- Description
- Targeted incident
- Geographic location
types
- Water depth
- Weather factors
- Type of facility

-

Injury/illness classification

-

Job title

-

Short service employee?

-

Experience (years)

-

Company

-

Day of hitch

-

Evacuation?

-

Body part

-

Body sub-part

-

Injury type

- Impacts

Note:
- Italicized items are optional

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Core Data Fields for Phase I (2 of 2)

Fire
- Type of fuel
- Source of ignition
- Method of extinguish
- Length (minutes)
- Location on facility
- Hazard area class.
- Temporary equip. (y/n)
Property Damaged
- Equipment damaged
- Extent of damage
- Cost

Loss of Primary
Containment
- Type
- Material released
- Release type
- Onsite or offsite?
- Contained?
- Reported volume
Dropped Object
- Object dropped
- Object lost overboard?
- Object recovered?
- Drops classification

Investigation
- Likelihood/frequency
- Consequence/severity
(actual)
- Consequence/severity
(potential)
- Causal factors
- Causal factor narrative
- Corrective actions
Notes:
- Italicized items are optional
- BTS to define items in red based
on data submissions

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Desired Outcomes
• Phase I Planning Team agreed that primary objective of pilot effort is to
develop “proof of concept” for proposed industry-wide safety data sharing
database
o Team recognized importance of industry input to maximize benefits of
end products
o Results of Phase I to be captured in report that will focus primarily on
processes for data transmittal, mapping, and aggregation
o Aggregated data could then be leveraged to provide more appropriate
analysis and avoid redundancies in data collection
• Phase II of effort will then focus on steps to improve data analytics with an
objective of increase application of predictive analytics
o Identify effective leading indicators
o Promote dialogue on barrier management and precursor analysis
o Data collection to begin with January 1, 2018

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Projected Time Line for Phase I
• Execute Cooperative Agreements

April / May

• Submit company-specific data to BTS (for 2014-2017)

May / June

• Conduct initial data review/analysis

June-August

• Initiate discussions on prospective enhancements
for Phase II based on aggregated data review

June, then
ongoing

• Transmit initial draft of Phase I report to Team

September

• Planning Team review/comment on draft report

OctoberDecember

• Release Phase I report to public
December/
January

Late

• Schedule workshops, summits, and other networking
opportunities to review data trends, share learnings,
and address risk mitigation considerations

Ongoing
13

Phase II Participation
• Once company decides to voluntarily submit data to SafeOCS
ISD Program, first step is to execute company-specific
Cooperative Agreement with BTS
o Identify type of data to be submitted (e.g., incidents, near
misses, stop work events)
o Determine event data ranges for submitted data
o Explain format of database to be provided to BTS
o Discuss company’s expectations for review/analysis of own
data
• Upon execution of Cooperative Agreement, company transmits
data via secure FTP site

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Accessing SafeOCS Reporting System
SafeOCS Reporting System can be accessed through SafeOCS program website at
www.safeocs.gov (see below). To submit industry safety data, you must first create
an account. Once you have an account, you can select the ISD icon from the home
page or from the ISD tab on the main navigation bar to access the Submit ISD Data
page where you can submit ISD data. The remainder of this user guide provides
step by step instructions for creating an account and submitting ISD data online.

15

Creating a User Account
Since data reported to SafeOCS are confidential and protected under
CIPSEA, user has to establish account in SafeOCS Reporting System before
he/she can submit industry safety data.
Step 1: Complete the Account Registration Form
1. Click on the Create an Account tab from the SafeOCS home page
2. Complete the Account Registration Form
3. Click Create Account to complete registration
4. The following pop-up message confirms the successful submission of
the registration form:
“Thank you for registering for a user account. To complete your
registration, check your email for a validation link.”
Note: Select a password that contains at least 12 characters, with a
combination of uppercase and lowercase letters.

16

Creating a User Account

17

Creating a User Account
Step 2: Validate your email address
1. You will receive the following email sent from the SafeOCS system at
the email address you provided in your Account Registration Form
(see below)
2. Validate your email address by following the instruction in that email
3. You will see a Registration Confirmation screen

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Creating a User Account

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Submitting ISD Data Online
Step 1: Login to SafeOCS Account
1. Navigate to www.safeocs.gov
2. Select the ISD icon from the home page or from the ISD tab on the
main navigation bar
3. Click on the ISD Submit Data icon (see below)

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Submitting ISD Data Online
4. Enter Email and Password to login to your SafeOCS account at the
SafeOCS ISD Reporting Login (see below).

21

Submitting ISD Data Online
Step 2: Agree to the Confidentiality and Burden Statements
1. Read and consent to the Pledge of Confidentiality and Burden
Statement
2. Check the “I have read…“ box and click on the Start New Report button
to continue (see below)

22

Submitting ISD Data Online
Step 3: Select ISD Data File to be Uploaded
1. Completing Step 2 will bring up the following user interface (see below)
2. Click on Select Data File and browse to your file location
3. Select the file to be uploaded and then click Open
4. Provide a Data File Description for the file to be uploaded, such as
“Near miss events in April 2018”
Note: In this
function,
Windows
Explorer allows
selection of
only one file at
a time.

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Submitting ISD Data Online
5. Figure below shows that a file has been selected and is ready to be
uploaded to the SafeOCS database
6. Click Upload to upload the file
7. Select Done to finalize the upload of the selected file to the ISD
database

Note: Selecting the Cancel button next
to the file will abort the upload.

Note: Before selecting Done button,
uploading process is not yet final. User can
delete uploaded file from database by
selecting Delete button to right of uploaded
file name. However, once Done is selected, 24
upload is final.

Submitting ISD Data Online
Step 4: View Your History of ISD Data Submissions
1. Select the Show Upload History tab in the sub-navigation bar of the
ISD page to view a list of data files that have been uploaded to the
database by the user
2. Click Log out to terminate your session

Questions?
The more we know, the safer we’ll be

[email protected]
202-366-1610
https://www.safeocs.gov

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