Contract Administration-Part 542; and Quality Assurance-Part 546 (GSA Forms 308 & 1678)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form GSA 308 Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	Form and Instruction	Modified	Available
Form GSA Form 1678 Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	Form and Instruction	New	Available
3090-0027-Supporting Statement 2018.docx	Supporting Statement A	Uploaded 2018-09-21	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
32376	Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	Form and Instruction	Modified
232788	Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	Form and Instruction	New

ICR Details

OMB Control No: 3090-0027	ICR Reference No: 201808-3090-005
Status: Active	Previous ICR Reference No: 201506-3090-004
Agency/Subagency: GSA	Agency Tracking No:
Title: Contract Administration-Part 542; and Quality Assurance-Part 546 (GSA Forms 308 & 1678)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/22/2018
	Date Received in OIRA: 09/21/2018
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2021	36 Months From Approved	10/31/2018
Responses	227,400	0	76,896
Time Burden (Hours)	1,992	0	6,152
Cost Burden (Dollars)	51,256	0	418,336

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Abstract: The information collection requirement of the General Services Administration Acquisition Regulation (GSAR) clause 552.242-70, Status Report of Orders and Shipments, was established to monitor the current delivery status of orders placed with GSA-FAS supply contractors to ensure that timely corrective action could be taken by the Government in the event the contractor’s performance was delinquent. The clause is in solicitations and indefinite delivery requirements contracts for stock replenishment items. The GSA Form 1678, Status Report of Orders and Shipments, was developed for GSA- FAS supply contractors to use to meet the requirements of GSAR clause 552.242-70, which is prescribed at GSAR 542.1107.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 22064	05/11/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 42501	08/22/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	GSA 308	Notice of Inspection
Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	GSA Form 1678	Status Reports of Orders and Shipments

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	227,400	76,896	0	150,504	0	0
Annual Time Burden (Hours)	1,992	6,152	0	-4,160	0	0
Annual Cost Burden (Dollars)	51,256	418,336	0	-367,080	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total cost burden for Items 12 & 13 decreased from $418,336 (2015 estimate) to $51,256.91 (2018 estimate). The total cost burden for Item 14 decreased from $549,066 (2015 estimate) to $10,859.13 (2018 estimate). Due to improved data analytics, GSA was able to ascertain more accurate data in regards to: - Number of contractors (respondents) - Number of orders (responses/respondent) - Hourly wages of contractor personnel performing reporting functions. Additionally, due to the implementation of the EDI and VP systems: - The amount of time required by vendors to meet the reporting requirements for GSA Form 1678 has been all but eliminated - The Government’s time spent reviewing the information have been significantly reduced.

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Annual Cost to Federal Government: $10,859

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/21/2018

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