Contract Administration-Part 542; and Quality Assurance-Part 546 (GSA Forms 308 & 1678)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form GSA 308 Notice of Inspection	Form and Instruction	Modified	Available
Form GSA 308 Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	Form and Instruction	Modified	Repair queued
Form GSA Form 1678 Status Reports of Orders and Shipments	Form and Instruction	Modified	Available
Form GSA Form 1678 Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	Form and Instruction	Modified	Repair queued
3090-0027-Supporting Statement_2021.docx	Supporting Statement A	Uploaded 2021-09-30	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
32376	Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	Form and Instruction	Modified	Notice of Inspection
32376	Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	Form and Instruction	Modified
232788	Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	Form and Instruction	Modified	Status Reports of Orders and Shipments
232788	Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	Form and Instruction	Modified

ICR Details

OMB Control No: 3090-0027	ICR Reference No: 202109-3090-001
Status: Historical Active	Previous ICR Reference No: 201808-3090-005
Agency/Subagency: GSA	Agency Tracking No:
Title: Contract Administration-Part 542; and Quality Assurance-Part 546 (GSA Forms 308 & 1678)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/05/2021
Retrieve Notice of Action (NOA)	Date Received in OIRA: 09/30/2021
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2024	36 Months From Approved	11/30/2021
Responses	252,600	0	227,400
Time Burden (Hours)	2,208	0	1,992
Cost Burden (Dollars)	57,607	0	51,256

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Abstract: The information collection requirement of the General Services Administration Acquisition Regulation (GSAR) clause 552.242-70, Status Report of Orders and Shipments, was established to monitor the current delivery status of orders placed with GSA-FAS supply contractors to ensure that timely corrective action could be taken by the Government in the event the contractor’s performance was delinquent. The clause is in solicitations and indefinite delivery requirements contracts for stock replenishment items. The GSA Form 1678, Status Report of Orders and Shipments, was developed for GSA- FAS supply contractors to use to meet the requirements of GSAR clause 552.242-70, which is prescribed at GSAR 542.1107. When GSA-FAS issues direct delivery orders, data from this form is the only notification to FAS that timely shipment has been made to customer agencies. GSA consolidated all of the requirements supplementing the Federal Acquisition Regulation (FAR) clause 52.246-2, Inspection of Supplies—Fixed-Price, into two clauses (GSAR 552.246-70 and 552-246-71) and established a program providing for Government reliance on contractors to inspect supplies under certain contracts that provide for source inspection instead of relying on Government personnel to inspect supplies. GSAR clause 552.246-70, Source Inspection by Quality Approved Manufacturer, is used when source inspection is performed by a quality approved manufacturer. The use of this clause allows GSA to make the most efficient use of its inspectors by devoting them to the contracts that require inspection by the Government, to checking contracts that require inspection by the Government, to checking the contractors’ inspection system, and to inspecting supplies under contracts where complaints are received regarding the quality or supplies. The GSAR clause 552.246-71, Source Inspection by Government (previously GSAR clause 552.246-72), is used when source inspection is performed by Government personnel. These clauses are prescribed at GSAR 546.302-70 and 546.302-71, respectively. GSAR clause 552.246-70 requires contractors to document and retain inspection and testing records. This requirement should minimize the paperwork burden on contractors, while continuing to protect the Government interests. GSAR clause 552.246-71, requires the contractor to prepare the DD Form 250 for delivery to military facilities (or computer formatted equivalents), or the GSA Form 308 for deliveries to civilian facilities. The reporting burden for Form DD 250 is reported by the Department of Defense and can be found at http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2126.html.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 39022	07/23/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 54196	09/30/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Source Inspection Requirements (GSAR clause 552.246-70, 552.246-71 and GSA Form 308)	GSA 308	Notice of Inspection
Status Report of Orders and Shipments; GSA Form 1678 (GSAR clause 552.242.70)	GSA Form 1678	Status Reports of Orders and Shipments

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	252,600	227,400	0	25,200	0	0
Annual Time Burden (Hours)	2,208	1,992	0	216	0	0
Annual Cost Burden (Dollars)	57,607	51,256	0	6,351	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of responses received increased as did the hourly wage since 2018, but neither changed by any significant amount. The prior 2018 ICR went mostly automated at that point when the EDI and VP systems were implemented, compared to the one before, which was based on a manual process. Systems continue to be in place for more automation.

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Annual Cost to Federal Government: $11,925

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/30/2021

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