New Hire Information Collection

Forms and Documents

Document Name	Status
Form FR 27 Federal Transfer Form and Instruction	New
Form FR 27 Intern Hire Form and Instruction	New
Form FR 27 Regular Hire Form and Instruction	New
FR27_20190312_omb.pdf Supporting Statement A	2019-03-12

IC Document Collections

IC ID	Document Title	Status
235279	Federal Transfer Form and Instruction	New
235278	Intern Hire Form and Instruction	New
235277	Regular Hire Form and Instruction	New

ICR Details

OMB Control No: 7100-0375	ICR Reference No: 201903-7100-004
Status: Active	Previous ICR Reference No:
Agency/Subagency: FRS	Agency Tracking No: FR 27
Title: New Hire Information Collection
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Delegated
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/12/2019
	Date Received in OIRA: 03/12/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2022	36 Months From Approved
Responses	444	0	0
Time Burden (Hours)	415	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: This information collection would provide for the electronic collection of certain personnel information from new hires using a secure web-based portal, the “New Hire Portal,” before the first day of employment of a new hire. In this way, the Board is proposing to streamline the collection of personnel information from new hires so that much of the information previously collected in hardcopy format from new employees on their first day of employment would be submitted electronically by new hires through the secure web-based New Hire Portal before they become employees of the Board.

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Authorizing Statute(s): US Code: 12 USC 244 Name of Law: Federal Reserve Act
   US Code: 12 USC 248(l) Name of Law: Federal Reserve Act
   US Code: 12 USC 243 Name of Law: Federal Reserve Act
   US Code: 12 USC 248(q) Name of Law: Federal Reserve Act
   EO: EO 9397 Name/Subject of EO: Numbering System for Federal Accounts Relating to Individual Persons
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 64573	12/17/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 8718	03/11/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Intern Hire	FR 27	New Hire Information Collection
Regular Hire	FR 27	New Hire Information Collection
Federal Transfer	FR 27	New Hire Information Collection

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	444	0	0	444	0	0
Annual Time Burden (Hours)	415	0	0	415	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The Board fills approximately 444 positions per year. The average hours per response for the proposed information collection process using the New Hire Portal is estimated to be one hour for new hires who are offered a Regular Employee position, 45 minutes for new hires who are Interns, and an additional five minutes if the Regular Employee is also a Federal Transfer. The total annual burden for the FR 27 is estimated to be 415 hours.

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Annual Cost to Federal Government: $188,900

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/12/2019

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