Loss Adjuster Data Record Type 56

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Format

BUS
Key Req?

P56

1

AIP Code

Character

2

P56
P56

2
3

Reinsurance Year
Record Type Code

Numeric
Character

4
6

P56

4

AIP Adjuster Key

Character

15

Y

P56

5

Adjuster SSN

Character

9

Y

P56

6

Last Name

Character

25

Y

P56

7

First Name

Character

20

Y

P56

8

Middle Name

Character

20

P56

"*" = Output Only
6/27/2018

9

Suffix

Character

10

Page 1 of 10

CCYY

Y

Y

Y

Y
Y

Delimited
2019
Approved
7/1/2018

Rules
AIP Code must be valid; edit with the AIP ICE,
"D00100".
Reinsurance Year must be "2019".
Record Type Code must be "P56".
AIP Adjuster Key must be unique within the
submitted Adjuster, "P56" records.
Adjuster SSN must be valid; edit with the SSN
table.
Adjuster SSN must be a valid SSN for an eligible
Adjuster; edit with the ITS eligibility table.
Last Name is required and must include at least
two characters.
Last Name must contain only alpha characters
and can include the following special characters: (), (.), ( ), ('), (,).
First Name must contain only alpha characters
and can include the following special characters: (), (.), ( ), ('), (,).
Middle Name must contain only alpha characters
and can include the following special characters: (), (.), ( ), ('), (,).
Suffix must contain only alpha characters and can
include the following special characters:
(-), (.), ( ), ('), (,).

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

P56

10

Title

P56

11

Inactive Date

P56

12

Street 1 Address

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Character

15

Date

8

Character

65

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Title must contain only alpha characters and can
include the following special characters:
(-), (.), ( ), ('), (,).

CCYYMMDD

Y

Inactive Date must equal a valid date within the
Reinsurance Year.
Inactive Date must be less than or equal to the
Batch Received Date.
Street 1 Address must be empty when
International Country Code is populated.
Street 1 Address is required when State
Abbreviation is not empty.
Street 1 Address must contain only alpha numeric
characters and can include the following special
characters: ( ), (-), (,), (.), ('), (&), (%), (#), (/).
Street 2 Address must contain only alpha numeric
characters and can include the following special
characters: ( ), (-), (,), (.), ('), (&), (%), (#), (/).

P56

13

Street 2 Address

Character

35

P56

14

City Name

Character

35

Y

P56

15

Address County Code

Character

3

Y

"*" = Output Only
6/27/2018

Page 2 of 10

City Name must be valid; edit with the Zip Table
when State Abbreviation is not empty.
Address County Code must be valid; edit with ZIP
Code table.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules

P56

16

State Abbreviation

Character

2

Y

State Abbreviation must be valid for the Zip Code
submitted; edit with the Zip Code table.

P56

17

Zip Code

Character

5

Y

Zip Code must be valid for the State Abbreviation
submitted; edit with the Zip Code table.

P56

18

Zip Extension Code

Character

4

P56

19

Phone Number

Character

10

P56

20

Phone Extension Number

Character

6

P56

21

Non-Disclosure Signature Date

Date

8

CCYYMMDD

P56

22

Annual Review Date

Date

8

CCYYMMDD

P56

23

COI Questionnaire Completion Date

Date

8

CCYYMMDD

"*" = Output Only
6/27/2018

Page 3 of 10

Y

Y

Zip Code is required when State Abbreviation is
not empty.
Zip Extension Code must be exactly 4 character in
length, otherwise empty.
Phone Number must be 10 digits.
Phone Number positions 1 through 3 must be
greater than "099" and less than or equal to
"998".
Phone Number must not contain identical digits in
all of the ten positions.
Phone Extension Number must contain only
numeric characters, otherwise empty.
Phone Extension Number must not equal
"000000".
Non-Disclosure Signature Date must be less than
or equal to the Batch Received Date.
Reserved.
COI Questionnaire Completion Date must be
between April 1st (Reinsurance Year minus 1
year) and Batch Received Date.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

P56

24

COI Questionnaire Amended Date

P56

25

COI Response Carryover Flag

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Date

8

Character

1

P56

26

COI Question 1 Response Flag

Character

1

P56

27

COI Question 2 Response Flag

Character

1

"*" = Output Only
6/27/2018

Page 4 of 10

Format

CCYYMMDD

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
COI Questionnaire Completion Date can be empty
and COI Question Response Flags 1 - 11 will not
require answers.
COI Questionnaire completion Date can not be
greater than the current date.
COI Questionnaire Amended Date must equal the
date the COI Questionnaire was Amended and
must be less than the Batch Received Date.
COI Response Carryover Flag must equal Yes, "Y"
when the response is carried forward from the
previous year, otherwise No, "N".
COI Question "1" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "1" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "2" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "2" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

P56

28

COI Question 3 Response Flag

Character

1

P56

29

COI Question 4 Response Flag

Character

1

P56

30

COI Question 5 Response Flag

Character

1

P56

31

COI Question 6 Response Flag

Character

1

"*" = Output Only
6/27/2018

Page 5 of 10

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
COI Question "3" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "3" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "4" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "4" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "5" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "5" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "6" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "6" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

P56

32

COI Question 7 Response Flag

Character

1

P56

33

COI Question 8 Response Flag

Character

1

P56

34

COI Question 9 Response Flag

Character

1

P56

35

COI Question 10 Response Flag

Character

1

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
COI Question "7" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "7" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "8" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "8" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "9" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "9" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
COI Question "10" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "10" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.

"*" = Output Only
6/27/2018

Page 6 of 10

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

P56

Field
Number
36

Field Name
COI Question 11 Response Flag

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Character

1

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
COI Question "11" Response Flag must equal Yes,
"Y" or No, "N" when COI Questionnaire
Completion Date is not empty.
COI Question "11" Response Flag must be empty
when COI Questionnaire Completion Date is
empty.
Eligibility Code is the returned values from the
Ineligible Tracking System.
SSN Validation Code is the returned value from
the Ineligible Tracking System.
Initial Accepted Batch Number is the original
sequence number assigned when this record was
first received at RMA.

P56

*

37

Eligibility Code

Character

8

P56

*

38

SSN Validation Code

Character

2

P56

*

39

Initial Accepted Batch Number

Numeric

5

99999

P56

*

40

Initial Accepted Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Initial Accepted Date is the original date assigned
when this record was first received at RMA.

P56

*

41

Batch Received Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

P56

*

42

Batch Number

Numeric

5

99999

P56

*

43

Batch Record ID

Numeric

15

Batch Received Date is the date that the AIP file is
received by RMA.
Batch Number is a sequential number assigned
when an AIP file is received.
Batch Record ID is a sequential number assigned
to each record in the AIP file by RMA during
processing. Batch Record ID is unique within the
record type for the batch.

"*" = Output Only
6/27/2018

Page 7 of 10

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

P56

*

44

"*" = Output Only
6/27/2018

Field Name
Process Result Code

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Character

1

Page 8 of 10

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules
Process Result Code equals the final result code
as determined by PASS processing, refer to the
Process Result ICE, "D00002" for values.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

Format

BUS
Key Req?

Delimited
2019
Approved
7/1/2018

Rules

Record Level Rules
When the COI Questionnaire Completion Date is
empty, the associated Acreage Claim, "P21" and
Inventory Value Claim, "P22" records will be
rejected.
A P56 Record must be accepted for the AIP and
Adjuster SSN before a Disbursement, "P20A"
record or Production Loss Detail, "P21" record will
be accepted.
A P56 Record must be accepted for the AIP and
Adjuster ID before a Conflict of Interest, "P51"
record will be accepted.
Fields 23, COI Questionnaire Completion Date
thru 36, COI Question 11 Response Flag must be
identical for all P56 records reported for an AIP
and Adjuster SSN.

1

2

3

4

"*" = Output Only
6/27/2018

5

When COI Response Carryover Flag equals "Y",
then fields COI Question 1 Response Flag thru COI
Question 11 Response Flag must match the last
year's responses to these fields for this Adjuster.

6

The Adjuster, "P56" record will not be accepted
when processing has been suspended for this
record type per RMA directive.
Page 9 of 10

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:
Field
Number

Field Name

File Type:
Reinsurance Year:
Version:
Release Date:

Adjuster
P56

Data Type

Max
Length

BUS
Key Req?

Rules
This record must be unique in the batch using the
following key: AIP Code, Reinsurance Year,
Adjuster SSN.
The business key AIP Code, Reinsurance Year,
Adjuster SSN must not have already been
accepted for a different record key: AIP Code,
Reinsurance Year, AIP Adjuster Key.
An accepted Adjuster, P56 record containing an
Inactive Date not equal to “Null” will have a PASS
Status Code set to “A”.

7

8

9

"*" = Output Only
6/27/2018

Format

Delimited
2019
Approved
7/1/2018

Page 10 of 10