NIH Office of Intramural Training & Education Application (OD)

Forms and Documents

Document Name	Status
Form 23 Undergraduate Scholarship Program - Deferment Form Completed by Scholar Form and Instruction	New
Form 35 OITE Careers Blog - Success Stories Form and Instruction	New
Form 34 MyOITE - NIH Alumni Form and Instruction	New
Form 33 MYOITE - User Accounts Form and Instruction	New
Form 32 Graduate Partnerships Program - Awards Certificate Form and Instruction	New
Form 31 Graduate Partnerships Program Registration Form and Instruction	New
Form 30 Graduate Partnerships Program - Interview Experience Survey Form and Instruction	New
Form 29 Graduate Partnerships Program - Recommendation Letters for Application Form and Instruction	New
Form 28 Graduate Partnerships Program Application Form and Instruction	New
Form 27 NIH Academy - Enrichment Program Application Form and Instruction	New
Form 26 NIH Academy - Fellow & Certificate Programs Application Form and Instruction	New
Form 25 Postbaccalaureate Training Program - Recommendation Letters Form and Instruction	New
Form 24 Postbaccalaureate Training Program Application Form and Instruction	New
Form 23 Undergraduate Scholarship Program - Deferment Form - Completed by Univ., staff Form and Instruction	New
Form 22 Undergraduate Scholarship Program - Recommendation Letters for Renewals Form and Instruction	New
Form 21 Undergraduate Scholarship Program - Renewal Application Form and Instruction	New
Form 20 Undergraduate Scholarship Program - Evaluation of Scholar Pay Back Period Form and Instruction	New
Form 19 Undergraduate Scholarship Program - Scholar Contract Form and Instruction	New
Form 18 Undergraduate Scholarship Program - Exceptional Financial Need resubmission- Completed by Univ., staff Form and Instruction	New
Form 18 Undergraduate Scholarship Program - Exceptional Financial Need Resubmission - Completed by Applicant Form and Instruction	New
Form 18 Undergraduate Scholarship Program-Exceptional Financial Need Resubmission - Completed by Univ. Staff Form and Instruction	New
Form 18 Undergraduate Scholarship Program - Exceptional Financial Need-Completed by Applicant Form and Instruction	New
Form 17 Undergraduate Scholarship Program-Recommendation Letters for Applicant Form and Instruction	New
Form 16 Undergraduate Scholarship Program - Application Form and Instruction	New
Form 15 Native American Visit Week - Feedback Form and Instruction	New
Form 14 Native American Visit Week - Recommendation Letters Form and Instruction	New
Form 13 Native American Visit Week - Application Form and Instruction	New
Form 12 Graduate Data Science Summer Program - Alumni Tracking Form and Instruction	New
Form 11 Graduate -Summer Opportunities in Advanced Research - Alumni Tracking Form and Instruction	New
Form 10 College-Summer Opportunities in Advanced Research - Alumni Tracking Form and Instruction	New
Form 9 Community College Summer Enrichment Program - Alumni Tracking Form and Instruction	New
Form 8 Amgen Scholars at NIH - Alumni Tracking Form and Instruction	New
Form 7 Amgen Scholars at NIH - Feedback Form and Instruction	New
Form 6 Amgen Scholars at NIH - Supplemental Application Form and Instruction	New
Form 5 Summer Internship Program - Recommendation Letters Form	New
Form 4 Summer Internship Program - Application Form and Instruction	New
Form 3 HiSTEP &HiSTEP2 - Alumni Tracking Form and Instruction	New
Form 2 High School Scientific Training & Enrichment Program 2.0 - Orientation Form and Instruction	New
Form 1 High School Scientific Training & Enrichment Program - Orientation Form and Instruction	New
Form 17 Survey - Optional Statistics (Majority of Programs; 25% Response Rate) Form and Instruction	Removed
Form 16 Evaluation - Recommendation Letters for Prospective Students Form and Instruction	Removed
Form 15 Graduate Partnerships Program Interview Experience Survey (60% Response Rate) Form and Instruction	Removed
Form 14 Graduate Partnerships Program Registration Form and Instruction	Removed
Form 13 Graduate Partnerships Program Application Form and Instruction	Removed
Form 12 NIH Academy Training Program Supplemental Application Form and Instruction	Removed
Form 1 Postbaccalaureate/Technical Training Program Application Form	Removed
Form 10 Undergraduate Scholarship Program Evaluation of Scholar PayBack Period Form and Instruction	Removed
Form 9 Undergraduate Scholarship Program Scholar Contract Form and Instruction	Removed
Form 8 Undergraduate Scholarship Program Deferment Form (Completed by University Staff)) Form and Instruction	Removed
Form 8 Undergraduate Scholarship Program Deferment Form (Completed by UGSP Scholar) Form and Instruction	Removed
Form 7 Undergraduate Scholarship Program (UGSP) Renewal Application Form and Instruction	Removed
Form 6 Undergraduate Scholarship Program -Certificate of Exceptional Financial Need (Completed by University Staff)t) Form and Instruction	Removed
Form 6 Undergraduate Scholarship Program -Certificate of Exceptional Financial Need (Completed by Applicant) Form and Instruction	Removed
Form 5 Undergraduate Scholarship Program (UGSP) Application Form and Instruction	Removed
Form 4 NIH Visit Week - Application Form and Instruction	Removed
Form 3 High School Scientifc Training & Enrichment Program - Contact Information Form and Instruction	Removed
Form 2 Amgen Scholars at NIH Program - Supplemental Application Form and Instruction	Removed
Form 1 Summer Internship Program Application Form and Instruction	Removed
30day FRN 2019-09517.pdf Supplementary Document	2019-05-09
38-OMB2019-PrivacyActApplicability.pdf Supplementary Document	2019-05-06
37-OMB2019-PrivacyImpactAssessment-ResearchAndTrainingPrograms.pdf Supplementary Document	2019-05-06
36-OMB2019-PrivacyImpactAssessment-ResearchAndTrainingOpportunities.pdf Supplementary Document	2019-05-06
OMB2019-SupportingStatement-Final-v03.docx Supporting Statement A	2019-05-06

IC Document Collections

IC ID	Document Title	Status
235987	Undergraduate Scholarship Program - Deferment Form Completed by Scholar Form and Instruction	New
235985	OITE Careers Blog - Success Stories Form and Instruction	New
235984	MyOITE - NIH Alumni Form and Instruction	New
235983	MYOITE - User Accounts Form and Instruction	New
235982	Graduate Partnerships Program - Awards Certificate Form and Instruction	New
235981	Graduate Partnerships Program Registration Form and Instruction	New
235980	Graduate Partnerships Program - Interview Experience Survey Form and Instruction	New
235979	Graduate Partnerships Program - Recommendation Letters for Application Form and Instruction	New
235978	Graduate Partnerships Program Application Form and Instruction	New
235977	NIH Academy - Enrichment Program Application Form and Instruction	New
235976	NIH Academy - Fellow & Certificate Programs Application Form and Instruction	New
235975	Postbaccalaureate Training Program - Recommendation Letters Form and Instruction	New
235974	Postbaccalaureate Training Program Application Form and Instruction	New
235973	Undergraduate Scholarship Program - Deferment Form - Completed by Univ., staff Form and Instruction	New
235972	Undergraduate Scholarship Program - Recommendation Letters for Renewals Form and Instruction	New
235971	Undergraduate Scholarship Program - Renewal Application Form and Instruction	New
235970	Undergraduate Scholarship Program - Evaluation of Scholar Pay Back Period Form and Instruction	New
235969	Undergraduate Scholarship Program - Scholar Contract Form and Instruction	New
235968	Undergraduate Scholarship Program - Exceptional Financial Need resubmission- Completed by Univ., staff Form and Instruction	New
235967	Undergraduate Scholarship Program - Exceptional Financial Need Resubmission - Completed by Applicant Form and Instruction	New
235727	Undergraduate Scholarship Program-Exceptional Financial Need Resubmission - Completed by Univ. Staff Form and Instruction	New
235721	Undergraduate Scholarship Program - Exceptional Financial Need-Completed by Applicant Form and Instruction	New
235720	Undergraduate Scholarship Program-Recommendation Letters for Applicant Form and Instruction	New
235718	Undergraduate Scholarship Program - Application Form and Instruction	New
235716	Native American Visit Week - Feedback Form and Instruction	New
235715	Native American Visit Week - Recommendation Letters Form and Instruction	New
235712	Native American Visit Week - Application Form and Instruction	New
235711	Graduate Data Science Summer Program - Alumni Tracking Form and Instruction	New
235710	Graduate -Summer Opportunities in Advanced Research - Alumni Tracking Form and Instruction	New
235709	College-Summer Opportunities in Advanced Research - Alumni Tracking Form and Instruction	New
235708	Community College Summer Enrichment Program - Alumni Tracking Form and Instruction	New
235707	Amgen Scholars at NIH - Alumni Tracking Form and Instruction	New
235706	Amgen Scholars at NIH - Feedback Form and Instruction	New
235705	Amgen Scholars at NIH - Supplemental Application Form and Instruction	New
235704	Summer Internship Program - Recommendation Letters Form	New
235703	Summer Internship Program - Application Form and Instruction	New
235702	HiSTEP &HiSTEP2 - Alumni Tracking Form and Instruction	New
235701	High School Scientific Training & Enrichment Program 2.0 - Orientation Form and Instruction	New
235700	High School Scientific Training & Enrichment Program - Orientation Form and Instruction	New
221480	Survey - Optional Statistics (Majority of Programs; 25% Response Rate) Form and Instruction	Removed
221479	Evaluation - Recommendation Letters for Prospective Students Form and Instruction	Removed
221478	Graduate Partnerships Program Interview Experience Survey (60% Response Rate) Form and Instruction	Removed
221477	Graduate Partnerships Program Registration Form and Instruction	Removed
221476	Graduate Partnerships Program Application Form and Instruction	Removed
221475	NIH Academy Training Program Supplemental Application Form and Instruction	Removed
221474	Postbaccalaureate/Technical Training Program Application Form	Removed
221473	Undergraduate Scholarship Program Evaluation of Scholar PayBack Period Form and Instruction	Removed
221472	Undergraduate Scholarship Program Scholar Contract Form and Instruction	Removed
221471	Undergraduate Scholarship Program Deferment Form (Completed by University Staff)) Form and Instruction	Removed
221470	Undergraduate Scholarship Program Deferment Form (Completed by UGSP Scholar) Form and Instruction	Removed
221469	Undergraduate Scholarship Program (UGSP) Renewal Application Form and Instruction	Removed
221467	Undergraduate Scholarship Program -Certificate of Exceptional Financial Need (Completed by University Staff)t) Form and Instruction	Removed
221465	Undergraduate Scholarship Program -Certificate of Exceptional Financial Need (Completed by Applicant) Form and Instruction	Removed
221464	Undergraduate Scholarship Program (UGSP) Application Form and Instruction	Removed
221463	NIH Visit Week - Application Form and Instruction	Removed
221462	High School Scientifc Training & Enrichment Program - Contact Information Form and Instruction	Removed
221456	Amgen Scholars at NIH Program - Supplemental Application Form and Instruction	Removed
221455	Summer Internship Program Application Form and Instruction	Removed

ICR Details

OMB Control No: 0925-0299	ICR Reference No: 201904-0925-001
Status: Active	Previous ICR Reference No: 201607-0925-001
Agency/Subagency: HHS/NIH	Agency Tracking No: 19980
Title: NIH Office of Intramural Training & Education Application (OD)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/28/2019
	Date Received in OIRA: 05/10/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2022	36 Months From Approved	06/30/2019
Responses	43,979	0	36,691
Time Burden (Hours)	13,297	0	16,334
Cost Burden (Dollars)	0	0	0

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Abstract: The Office of Intramural Training & Education (OITE) administers a variety of programs and initiatives to recruit pre-college through post-doctoral educational level individuals into the National Institutes of Health Intramural Research Program (NIH-IRP) to facilitate their development into future biomedical scientists and to track the placement of former trainees after completion of their training program. Selection of participants in the NIH Intramural Research Program for a series of online collection forms for prospective, current, and alumni trainees. The collection forms are either open year-round or have specific time periods for collections. The OITE advertises the collection periods within the website https://www.training.nih.gov.

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Authorizing Statute(s): US Code: 42 USC Sect. 241 and 282(b)(13) Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: US Code: 42 USC sections 241 and 282(b)(13) Name of Law: Public Health Service Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 55374	11/05/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 20377	05/09/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 39

IC Title	Form No.	Form Name
Undergraduate Scholarship Program - Exceptional Financial Need-Completed by Applicant	18	UGSP-Certification
Undergraduate Scholarship Program (UGSP) Application	5	UGSP Application
Undergraduate Scholarship Program Scholar Contract	9	UGSP Scholar Contract
High School Scientific Training & Enrichment Program 2.0 - Orientation	2	HiSTEP2 - Orientation
Summer Internship Program - Recommendation Letters	5	SIP-Recommendation Letters
Amgen Scholars at NIH - Feedback	7	Amgen-CurrentYear Feedback
Graduate Data Science Summer Program - Alumni Tracking	12	GDSSP Alumni Tracking
Native American Visit Week - Application	13	NAVW Application
Undergraduate Scholarship Program-Recommendation Letters for Applicant	17	UGSP-Application Recommendation Letter
Survey - Optional Statistics (Majority of Programs; 25% Response Rate)	17	Survey - Optional Statistics
High School Scientific Training & Enrichment Program - Orientation	1	HiSTEP - Orientation
Undergraduate Scholarship Program (UGSP) Renewal Application	7	UGSP Renewal Application
Graduate Partnerships Program Registration	14	GPP Registration
Native American Visit Week - Recommendation Letters	14	NAVW-Recommendation Letters
Summer Internship Program Application	1	SIP Summer Internship Program
Undergraduate Scholarship Program -Certificate of Exceptional Financial Need (Completed by Applicant)	6	UGSP Certification Exceptional Financial Need
Postbaccalaureate/Technical Training Program Application	1	Form 11 PBT Application
Graduate Partnerships Program Application	13	GPP Application
HiSTEP &HiSTEP2 - Alumni Tracking	3	HiSTEP&HiSTEP2-Alumni
Summer Internship Program - Application	4	SIP - Application
Community College Summer Enrichment Program - Alumni Tracking	9	CCSEP Alumni Tracking
Graduate -Summer Opportunities in Advanced Research - Alumni Tracking	11	GSOAR-Alumni Tracking
Amgen Scholars at NIH - Supplemental Application	6	Amgen-Supplemental Application
High School Scientifc Training & Enrichment Program - Contact Information	3	HiSTEP-High School Scientific Training Enrichment Program - Contact Information
Undergraduate Scholarship Program -Certificate of Exceptional Financial Need (Completed by University Staff)t)	6	UGSP Certification Exceptional Financial Need
Undergraduate Scholarship Program Deferment Form (Completed by University Staff))	8	UGSP Deferment Form
Undergraduate Scholarship Program Evaluation of Scholar PayBack Period	10	UGSP Evaluation Scholar Payback Period
Evaluation - Recommendation Letters for Prospective Students	16	Evaluation-Letter of Recommendations
College-Summer Opportunities in Advanced Research - Alumni Tracking	10	CSOAR-Alumni Tracking
Native American Visit Week - Feedback	15	NAVW-Feedback
Amgen Scholars at NIH Program - Supplemental Application	2	SIP- Amgen Scholars at NIH - Supplement Application
NIH Visit Week - Application	4	NAVW-NIH Visit Week Application
Undergraduate Scholarship Program Deferment Form (Completed by UGSP Scholar)	8	UGSP Deferment Form
NIH Academy Training Program Supplemental Application	12	PBT Academy Training Program
Graduate Partnerships Program Interview Experience Survey (60% Response Rate)	15	GPP Interview Experience Survey
Amgen Scholars at NIH - Alumni Tracking	8	Amgen Alumni Tracking
Undergraduate Scholarship Program - Application	16	UGSP-Application
Undergraduate Scholarship Program-Exceptional Financial Need Resubmission - Completed by Univ. Staff	18	UGSP Certification
Undergraduate Scholarship Program - Scholar Contract	19	UGSP Scholarship Contract
Graduate Partnerships Program - Recommendation Letters for Application	29	GPP Recommendation Letters
Graduate Partnerships Program - Interview Experience Survey	30	GPP Interview Experience
MyOITE - NIH Alumni	34	MyOITE-Alumni
OITE Careers Blog - Success Stories	35	Blog-Success Stories
Undergraduate Scholarship Program - Deferment Form Completed by Scholar	23	UGSP Deferment
Undergraduate Scholarship Program - Exceptional Financial Need Resubmission - Completed by Applicant	18	UGSP Certification
Undergraduate Scholarship Program - Exceptional Financial Need resubmission- Completed by Univ., staff	18	UGSP Certification
Undergraduate Scholarship Program - Evaluation of Scholar Pay Back Period	20	UGSP Payback Feedback Mentor
Undergraduate Scholarship Program - Renewal Application	21	UGSP Renewal Application
Undergraduate Scholarship Program - Recommendation Letters for Renewals	22	UGSP Renewal Application Recommendation Letter
Undergraduate Scholarship Program - Deferment Form - Completed by Univ., staff	23	UGSP Deferment
Postbaccalaureate Training Program Application	24	PBT Application
Graduate Partnerships Program Registration	31	GPP Registration
Postbaccalaureate Training Program - Recommendation Letters	25	PBT Recommendation Letters
NIH Academy - Fellow & Certificate Programs Application	26	Academy Fellows&Certificate Application
NIH Academy - Enrichment Program Application	27	Academy Enrichment Application
Graduate Partnerships Program Application	28	GPP Application
Graduate Partnerships Program - Awards Certificate	32	GPP Student Award Certificate
MYOITE - User Accounts	33	MyOITE account

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	43,979	36,691	0	7,288	0	0
Annual Time Burden (Hours)	13,297	16,334	0	-3,037	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Revision -The following items have yielded a reduction in the respondent burden: • The estimated time for completion for each collection form was based on the number of questions and configurations contained within the collection form: radio, drop-down, open-line, and open-area fields. Thereby giving each collection form its own burden time. • The low response rate to the collection form containing questions about race, ethnicity, gender, etc…rendered the information useless, therefore, the survey was retired. • The Summer Internship Program (SIP) was erroneously reported to collect three recommendation letters when only two are collected. The following modifications result in an increase in the respondent burden: • Inclusion of collection forms approved through 0925-0648 o Amgen Scholars at NIH - Feedback o Amgen Scholars at NIH - Alumni Tracking o Native American Visit Week - Feedback • Inclusion of collection forms approved through 0925-0740 o High School Scientific Training & Enrichment Program (HiSTEP) - Alumni Tracking o High School Scientific Training & Enrichment Program (HiSTEP) 2.0 - Alumni Tracking o Community College Summer Enrichment Program - Alumni Tracking o College Summer Opportunities to Advance Research (C-SOAR) - Alumni Tracking o Graduate Summer Opportunities to Advance Research (G-SOAR) - Alumni Tracking o Graduate Data Science Summer Program (GDSSP) - Alumni Tracking o Graduate Partnerships Program - Awards Certificate o MyOITE - User Accounts o MyOITE - NIH Alumni

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Annual Cost to Federal Government: $615,815

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/10/2019

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