The statute at 42 U.S.C. 674(a)(3)(C)
and (D) provides the authority for title IV-E funding for the
planning, design, development, installation, operation, and
maintenance of an optional child welfare data collection and
information retrieval system and the requirements a title IV-E
agency must meet to receive a more favorable cost allocation for
federal financial participation (FFP). The statute at 42 U.S.C.
674(c) further specifies the expenditures eligible for FFP. In
response to these laws, the Administration for Children and
Families (ACF) published regulations at 45 CFR 1355.50 – 57 in 1993
providing states with enhanced funding to build a single
comprehensive system supporting all child welfare case management
activities for public and private child welfare workers in the
state. In response to 42 U.S.C. 679c(b) ACF amended these
regulations in 2012 to apply to an Indian tribe, tribal
organization, or tribal consortium (tribe) that elect to operate a
program under a plan approved by the Secretary under section 671.
Child welfare practice and technology changed considerably since
the regulations were published in 1993. To address these changes,
ACF published the Comprehensive Child Welfare Information System
(CCWIS) Final Rule on June 2, 2016 with an effective date of August
1, 2018. This final rule removes the requirement for a single
comprehensive system. With this flexibility, title IV-E agencies
can build less expensive, modular based, child welfare information
systems that more closely mirror their practice models while
supporting quality data. Each agency may determine the size, scope,
and functionality of their CCWIS. For example, a tribe may use this
flexibility to build a smaller system at a reasonable cost. To help
title IV-E agencies implement these more flexible requirements
while ensuring appropriate Federal oversight, the final rule
specified three new reporting requirements: • The initial Automated
Function List (submitted when the agency decided to implement a
CCWIS Project pursuant to 1355.52(i)(1)(ii)) • The initial Data
Quality Plan (submitted within a year of the agency’s decision to
implement a CCWIS Project pursuant to 1355.52(d)(5)) • The Notice
of Intent (submitted only if the planned CCWIS project fell under
Advance Planning Document thresholds pursuant to 1355.52(i)(1)) OMB
approval of this original CCWIS information collection (OMB
#0970-0463) designed for start-up CCWIS projects is no longer
needed as 46 states and the District of Columbia have notified CB
of their intention to implement a CCWIS and submitted the
information. Although some of the remaining states and some title
IV-E tribal agencies may opt to build a CCWIS in the future and
submit the required information listed above, it is our assessment
that this number will not reach the Paperwork Reduction Act (PRA)
threshold of ten or more persons required for OMB approval.
Therefore, ACF is revising the data collection originally approved
under OMB #0970-0463. The proposed CCWIS information collection
revisions are designed to collect information required by the CCWIS
regulations for ongoing CCWIS projects. The proposed revisions
amend the first and second components, and remove the third
component: • Automated Function List updates (annual submission
during the life of a CCWIS project pursuant to 1355.52(i)(2)) •
Data Quality Plan updates (annual submission during the life of a
CCWIS project pursuant to 1355.52(d)(5))
US Code:
42 USC 674, 679 Name of Law: Part E- Federal Payments for
Foster Care and Adoption Assistance
This is a request for revisions
to the OMB #0970-0463 data collection to collect updated
information from respondents as required by CCWIS regulations.
Section #1 of Supporting Statement A includes the explanation of
the revisions.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
CCWIS Supporting Statement_7_8_19.docx
Notice of Intent (first submission)