[Federal Register Volume 79, Number 241 (Tuesday, December 16, 2014)]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-29354]
DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary
[Docket No. DHS-2014-0072]
Privacy Act of 1974; Department of Homeland Security/United
States Coast Guard--060 Homeport System of Records
AGENCY: Department of Homeland Security, Privacy Office.
ACTION: Notice of Privacy Act System of Records.
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Homeland Security proposes to update and reissue a current Department
of Homeland Security system of records titled, ``Department of Homeland
Security/United States Coast Guard Homeport System of Records.'' This
system of records allows the Department of Homeland Security/United
States Coast Guard to validate the suitability and identify the
eligibility of those who request permission and/or have access to the
system. As a result of the biennial review of this system, the system
manager and address category has been updated. Additionally, this
notice includes non-substantive changes to simplify the formatting and
text of the previously published notice. This updated system will be
included in the Department of Homeland Security's inventory of record
DATES: Submit comments on or before January 15, 2015. This updated
system will be effective January 15, 2015.
ADDRESSES: You may submit comments, identified by docket number DHS-
2014-0072 by one of the following methods:
Federal e-Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Karen L. Neuman, Chief Privacy Officer, Privacy
Office, Department of Homeland Security, Washington, DC 20528.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to http://www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received, please visit http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Marilyn Scott-Perez (202) 475-3515, Privacy Officer, Commandant (CG-
61), United States Coast Guard, Mail Stop 7710, Washington, DC 20593.
For privacy questions, please contact: Karen L. Neuman, (202) 343-1717,
Chief Privacy Officer, Privacy Office, Department of Homeland Security,
Washington, DC 20528.
In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the
Department of Homeland Security (DHS) United States Coast Guard (USCG)
proposes to update and reissue a current DHS system of records titled,
``DHS/United States Coast Guard-060 Homeport System of Records. The
collection and maintenance of this information will assist DHS/USCG in
meeting its maritime security requirements under the Maritime
Transportation Security Act (MTSA) of 2002. As a result of a biennial
review of the system, the system manager and address category has been
updated to include the new office symbol, and mail stop.
Consistent with DHS's information-sharing mission, information
stored in the DHS/USCG-060 Homeport System of Records may be shared
with other DHS components that have a need to know the information to
carry out their national security, law enforcement, immigration,
intelligence, or other homeland security functions. In addition,
information may be shared with appropriate federal, state, local,
tribal, territorial, foreign, or international government agencies
consistent with the routine uses set forth in this system of records
notice. This updated system will be included in DHS's inventory of
II. Privacy Act
The Privacy Act embodies fair information practice principles in a
statutory framework governing the means by which Federal Government
agencies collect, maintain, use, and disseminate individuals' records.
The Privacy Act applies to information that is maintained in a ``system
of records.'' A ``system of records'' is a group of any records under
the control of an agency from which information is retrieved by the
name of an individual or by some identifying number, symbol, or other
identifying particular assigned to the individual. In the Privacy Act,
an individual is defined to encompass U.S. citizens and lawful
permanent residents. As a matter of policy, DHS extends administrative
Privacy Act protections to all individuals when systems of records
maintain information on U.S. citizens, lawful permanent residents, and
Below is the description of the DHS/USCG-060 Homeport System of
In accordance with 5 U.S.C. 552a(r), DHS has provided a report of
this system of records to the Office of Management and Budget and to
System of Records
Department of Homeland Security (DHS)/USCG -060
DHS/USCG-060 Homeport System of Records.
Classified, sensitive, and unclassified
Records are maintained at the United States Coast Guard
Headquarters in Washington, DC, the USCG Operations Systems Center, 600
Coast Guard Drive, Kearneysville, WV, and field offices. Homeport is
the information technology (IT) system in which records associated with
this function are maintained.
Categories of individuals covered by the system:
Categories of individuals covered by this system include:
Representatives of the maritime industry, such as: Members of Area
Maritime Security Committees (AMSC); National Harbor Safety Committees
and Environmental Committees (NHSCEC); and other entities regulated
under the Maritime Transportation Security Act (MTSA).
Federal, State and local government agency members involved in
maritime safety, security, and environmental protection missions. These
persons may complete on-line forms and/or request an account to provide
the information required by the USCG, access sensitive but unclassified
information, and participate in collaboration communities.
Individuals for whom background screening will be conducted for the
purpose of facilitating the establishment of AMSC membership and to
inform owners, operators, and security officers of MTSA regulated
entities of the names of persons who have passed the background
screening including, but not limited to Owners and Operators and their
employees, and non-employees who require regular access privileges to
such regulated vessels and facilities, as well as many credentialed
Categories of records in the system:
To participate in the Homeport portal for information dissemination
and collection, the following information may be included in this
Company or organization name;
24 hour contact phone;
Alternate email address; and
Referral full name/work and cell phone/email address.
For USCG active duty and civilian personnel, the following fields
are pre-populated using data from the Direct Access system, the USCG's
enterprise human resource system:
Billet control number;
Government Service Grade or Military Rate/Rank; and
For purposes of establishing AMSC membership, the following
information will be included in accordance with 33 CFR 103.305
``Composition of an Area Maritime Security (AMS) Committee:''
Date of birth; and
Alien identification number (if applicable).
For purposes of establishing Transportation Worker Identification
Credential (TWIC) New Hire query, the following information will be
included in accordance with Navigation and Vessel Inspection Circulars
Full name; and
Social Security number (last 4 digits only) should it be
provided (not required).
Authority for maintenance of the system:
46 U.S.C. 3717; 46 U.S.C. 12501; 44 U.S.C. 3507; 33 U.S.C. 1223; 50
U.S.C. 191; 14 U.S.C. 93(a)(6); and 33 CFR part 125.
The Homeport system is an enterprise tool that facilitates
compliance with the requirements set forth in the Maritime
Transportation Security Act (MTSA) of 2002, by providing secure
information dissemination, advanced collaboration, electronic
submission and approval for vessel and facility security plans, and
complex electronic and telecommunication notification capabilities. The
collection of personally identifiable information concerning those with
access to the Homeport system allows the USCG to validate the
suitability and identify the eligibility of those who request
permission and/or have access to the system.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DHS as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (DOJ), including Offices of the
United States Attorneys, or other federal agency conducting litigation
or in proceedings before any court, adjudicative, or administrative
body, when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
1. DHS or any component thereof;
2. Any employee or former employee of DHS in his/her official
3. Any employee or former employee of DHS in his/her individual
capacity when DOJ or DHS has agreed to represent the employee; or
4. The United States or any agency thereof.
B. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration (NARA) or
General Services Administration pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and
D. To an agency or organization for the purpose of performing audit
or oversight operations as authorized by law, but only such information
as is necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when:
1. DHS suspects or has confirmed that the security or
confidentiality of information in the system of records has been
2. DHS has determined that as a result of the suspected or
confirmed compromise, there is a risk of identity theft or fraud, harm
to economic or property interests, harm to an individual, or harm to
the security or integrity of this system or other systems or programs
(whether maintained by DHS or another agency or entity) that rely upon
the compromised information; and
3. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DHS's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
F. To contractors and their agents, grantees, experts, consultants,
and others performing or working on a contract, service, grant,
cooperative agreement, or other assignment for DHS, when necessary to
accomplish an agency function related to this system of records.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to DHS officers and employees.
G. To an appropriate federal, state, tribal, local, international,
or foreign law enforcement agency or other appropriate authority
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, when a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes criminal,
civil, or regulatory violations and such disclosure is proper and
consistent with the official duties of the person making the
H. To the news media and the public, with the approval of the Chief
Privacy Officer in consultation with counsel, when there exists a
legitimate public interest in the disclosure of the information or when
disclosure is necessary to preserve confidence in the integrity of DHS
or is necessary to demonstrate the accountability of DHS's officers,
employees, or individuals covered by the system, except to the extent
it is determined that release of the specific information in the
context of a particular case would constitute an unwarranted invasion
of personal privacy.
Disclosure to consumer reporting agencies:
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
USCG stores Homeport information electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
may be stored on magnetic disc, tape, or digital media.
USCG retrieves homeport records by first name, last name, city,
state, Captain of the Port Zone, vessel role, facility role, committee
membership, vessel association, case identification number, or facility
USCG safeguards Homeport records in accordance with applicable
rules and policies, including all applicable DHS automated systems
security and access policies. USCG imposes strict safeguards to
minimize the risk of compromising the information stored in Homeport.
Access to the computer system containing the records in this system is
limited to those individuals who have a need to know the information
for the performance of their official duties and who have appropriate
clearances or permissions.
Retention and disposal:
In accordance with NARA disposition Authority Number N1-026-06-06,
records of registration information are destroyed upon account
termination. Maritime personnel screening data is destroyed after two
years. Response-associated information, such as personal data needed
for search and rescue purposes, is destroyed 120 days following
completion of response operations.
System Manager and address:
Commandant (CG-633), United States Coast Guard, Mail Stop 7710,
Washington, DC 20593-0001.
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing to the Commandant (CG-611), United
States Coast Guard, Mail Stop 7710, Washington, DC 20593. If an
individual believes more than one component maintains Privacy Act
records concerning him or her, the individual may submit the request to
the Chief Privacy Officer and Chief Freedom of Information Act Officer,
Department of Homeland Security, 245 Murray Drive SW., Building 410,
STOP-0655, Washington, DC 20528.
When seeking records about yourself from this system of records or
any other Departmental system of records, your request must conform
with the Privacy Act regulations set forth in 6 CFR part 5. You must
first verify your identity, meaning that you must provide your full
name, current address, and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization. While no specific form is
required, you may obtain forms for this purpose from the Chief Privacy
Officer and Chief Freedom of Information Act Officer, http://www.dhs.gov/foia or 1-866-431-0486. In addition, you should:
Explain why you believe the Department would have
information on you;
Identify which component(s) of the Department you believe
may have the information about you;
Specify when you believe the records would have been
Provide any other information that will help the FOIA
staff determine which DHS component agency may have responsive records;
If your request is seeking records pertaining to another living
individual, you must include a statement from that individual
certifying his/her agreement for you to access his/her records.
Without the above information, the component(s) may not be able to
conduct an effective search, and your request may be denied due to lack
of specificity or lack of compliance with applicable regulations.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Records are obtained by registered users; the general public (if
completing an on-line form during marine casualty incidents or natural
disasters); individuals who are authorized to have access to maritime
facilities; government agencies; and USCG personnel.
Exemptions claimed for the system:
Dated: November 18, 2014.
Karen L. Neuman,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2014-29354 Filed 12-15-14; 8:45 am]
BILLING CODE 9110-04-P
|Author||Smith, Anthony CIV|