OMB Approval No.: 1840-0640
Expiration Date: xx/xx/xxxx
Ronald E. McNair Postbaccalaureate Achievement (McNair) Program
Instructions for Completing the 2018-19 Annual Performance Report (APR)
The Department of Education (Department) uses the information provided in the McNair Annual Performance report to assess a grantee’s progress in meeting its approved goals and objectives and to determine a grantee’s prior experience points in accordance with the program regulations (34 CFR 647). The following outline is provided to answer questions you may have about the APR submission.
All grantees funded under the McNair Program must submit an annual performance report as a condition of the grant award.
The APR consists of two sections. Section I gathers project information and Section II gathers detailed information on individual McNair participants as defined in 34 CFR 647.3.
The project and individual participant information provided in the report must cover the 12-month academic year of the grantee institution instead of the 12-month budget/project year for the grant. For example, the 2018-19 academic year is roughly August/September 2018 through July/August 2019 while the budget/project year for most McNair grants is October 1, 2018, through September 30, 2019.
The reporting requirements are as follows:
Projects must retain participant records for a period of ten (10) years after the attainment of a bachelor’s degree.
Projects must retain all of the participant records that were in the 2017-18 APR data file for a period of ten (10) years (excluding records with cohort years prior to 2008-09). These records include participants who were served in 2017-18 as well as participants who were not served and have not yet attained a bachelor’s degree. Therefore, if you included a participant record on your 2017-18 APR data file (excluding records with cohort years prior to 2008-09), you must include the record on your 2018-19 APR data file.
For each participant who you reported in your APR last year and who you will report in your APR this year, you must include the valid case number for this student in Field #3 of the student record file that you submit. The valid case number can be found in the prior year match file (the “download file”).
The time required to complete this information collection is estimated to average 11 hours per response, including the time to review instructions, search existing data resources, gather required data, and complete and review the information collection.
The annual report is submitted within 90 days after the end of the 12-month budget period.
Because the APR requests personal and confidential information on project participants, the secured Web site meets the Department of Education’s data security standards for sensitive data, including password and site access procedures. Further, to ensure that the data is accessible only to authorized individuals and protected from unauthorized uses, a grantee must submit the participant level data via the Web application; under no circumstances should a grantee transmit the data to the Department or the APR Help Desk via e-mail. The Department of Education’s disclosure policies for data collected, such as personal identifiable information, adhere to the provisions of the Privacy Act - PL 95-379, 5 USC 552a; however, there is no guarantee of confidentiality given for grant required reports.
The link to the actual Web application will be available on December 1, at the following Web address: http://www.ed.gov/programs/triomcnair/report.html.
Web application registration and features are provided below.
Title IV, Section 402E, of the Higher Education Act of 1965, as amended (Public Law 110-315), the program regulations in 34 CFR Part 647, and sections 75.590 and 75.720 of the Education Department General Administrative Regulations (EDGAR) require the collection of this information.
By constructing a comma delimited (.csv) or Excel (.xls or .xlsx) file that contains all of the individual participant information requested in Section II of the APR which is the Record Structure for Participants. The file must mirror the order of the field name and the content of the database column name.
Section I, Part 1—Project Identification/Characteristics Certification and Warning Statements
Section I, Part 2—Project Services
Section II.A. Project Identifiers (pre-populated)
Section II.B. Participant’s Personal Information
Section II.C. Participant’s Demographic Information
Section II.D. Participant’s Eligibility Status Information
Section II.E. Participant’s Enrollment Status Information
Section II.F. Participant’s Academic and Degree Status Information
Section II.G. Participant’s Research or Other Scholarly Activities Information
Section II.H. Participant’s Graduate School Status Information
Section II.I. Additional Participant Information
In the constructing your data file, all date fields must be formatted as follows: 2 digits for month; 2 digits for day; 4 digits for year. Also, slashes must be used between the month, day and year (e.g., 09/01/2018).
Go to https://trio.ed.gov/.
Click on "Login and Registration” button or the image for the McNair program.
You will be directed to a “Warning” page which will caution you that you are accessing a government network for authorized users only. After reading the warning, click the “Continue” button.
Enter the project's PR award number (found on the Grant Award Notification).
Enter project director’s e-mail address.
Enter project director's first and last names.
Enter desired password, then re-type the password to confirm. Password requirements are:
at least eight characters, and include combinations of the following,
at least one English uppercase character (A-Z),
at least one English lowercase character (a-z),
at least one numeric number (0-9), and
at least one non-alphanumeric special character (e.g., :, !, @, #, $, &, *, %, /, +, -).
Select and answer two security questions.
If the project director’s information matches the data that the Department currently has on file, you will proceed with the login by re-entering the password. If the project director’s information does not match the data that the Department currently has on file, you will be directed to a "Registration Failed" page. You will be asked to complete a form. Your program specialist and the Help Desk will be sent an e-mail message requesting verification of project director.
Verification will occur within 2 business days if the program specialist can readily confirm a change in project director or e-mail address. Once the Help Desk has received verification from the program specialist, you will be notified to continue with registration following the steps above.
Once registered, if you forget your password, a "Forgot Password" link is available on the PR Number Validation page. The link will route you to a screen that will allow you to retrieve your password by answering the two security questions you provided at initial registration. Once you answer the two security questions, you can reset your password.
After three failed attempts to access the Web site, you will be required to reset your password using the security questions established at registration.
A Web form for completing Sections I and II online.
Access to your 2017-18 McNair APR data file. You can use this file to construct your 2018-19 APR data file and/or use it as a reference to ensure that all participants that should be on the 2018-19 APR data file are included. You will need to use this file to obtain the valid case number for participant records.
Functionality to upload a file with the individual participant records (Section II) to the Web application using a comma delimited (.csv) or Excel (.xls, .xlsx) file format.
Functionality to download a file of the individual participant records (Section II).
Functionality to view/delete/add participant data online.
Functionality to upload a scanned signed copy of Section I using the online Web application.
Online data field validations and error checks. In order for a grantee to be able to submit the APR successfully, all of the sections of the APR must pass data field validations. Additionally, student case numbers will be validated through comparison with records from the prior year submission.
A print button to generate a hard copy of the information entered online for Sections I and II (does not include the actual student record).
A submit button to send the entire report to the Department.
An e-mail confirmation that notifies projects that the report has been submitted (a valid e-mail address must be provided in Section I).
have technical problems accessing the Web site or using the Web application,
do not receive an e-mail confirmation,
need to revise your performance report data after it has been submitted but prior to the deadline date (January 8, 2020), and or
have questions regarding the performance report requirements.
APR Help Desk at (703) 885-8008 or via e-mail at [email protected].
Program Specialist—Use the State listing provided at: http://www.ed.gov/programs/triomcnair/contacts.html.
Ronald E. McNair Postbaccalaureate Achievement (McNair) Program
Specific Instructions for Completing the Performance Report
for 2018-19
1. Pre-populated
2. Pre-populated
3. Pre-populated
4. Pre-populated
5. Pre-populated
6a. Pre-populated
6b. Enter the date for the first day of classes, that is, the official date when courses first began for the 2018-19 academic year.
7a. Pre-populated
7b. Pre-populated
7c. Pre-populated
7d. Pre-populated
8a. Enter the data entry contact first and last name.
8b. Enter the data entry contact telephone number.
8c. Enter the data entry contact email address.
Signatures for both the project director and the certifying official are required in this section. You must upload a scanned signed copy of Section I using the online Web application. If you are not able to upload Section I, please contact the Help Desk at (703) 885-8008 or via e-mail at [email protected]. When contacting the Help Desk via email, please do not send any attachments.
With the exception of Section I of the report, please do not send a paper copy of the performance report.
Before you begin, please familiarize yourself with the participant data fields and the “Definitions
That Apply.” The McNair participant record structure contains forty-eight (48) data fields.
The first two fields are project identifiers. The remaining 46 fields are student data fields and may or
may not require or allow updates as noted with an “X” below.
Field # |
Field Name |
You cannot update |
You should not have to update |
You may update |
1 |
PR/Award Number |
X |
|
|
2 |
Batch Year |
|
|
X |
3 |
Student Case Number |
X |
|
|
4 |
Student’s Last Name |
X |
|
|
5 |
Student’s First Name |
X |
|
|
6 |
Student’s Middle Initial |
|
X |
|
7 |
Student’s Date of Birth |
X |
|
|
8 |
Gender |
|
|
X |
9 |
Ethnicity—Hispanic/Latino |
|
X |
|
10 |
Race—American Indian/Alaskan Native |
|
X |
|
11 |
Race—Asian |
|
X |
|
12 |
Race—Black or African American |
|
X |
|
13 |
Race—White |
|
X |
|
14 |
Race—Native Hawaiian or Other Pacific Islander |
|
X |
|
15 |
Low-income |
|
X |
|
16 |
First-generation |
|
X |
|
17 |
Under-represented group |
|
X |
|
18 |
First Postsecondary Education Enrollment Date |
|
X |
|
19 |
Attendance at Community College/2-year Institution |
|
X |
|
20 |
Project Entry Date |
|
X |
|
21 |
Grade Level at Project Entry |
|
X |
|
22 |
Participant Status (during academic year being reported) |
|
|
X |
23 |
Enrollment Status (during academic year being reported) |
|
|
X |
24 |
Project Participation (during academic year being reported) |
|
|
X |
25 |
Funding Source (during academic year being reported) |
|
|
X |
26 |
STEM Discipline |
|
X |
|
27 |
Bachelor’s Degree (or equivalent) |
|
X |
|
28 |
Date of Bachelor’s Degree (or equivalent) |
|
X |
|
29 |
Graduating Cohort Year of Bachelor’s Degree |
X |
|
|
30 |
Main Field of Study (Bachelor’s Degree Earned) |
|
X |
|
31 |
Cumulative GPA (upon graduation with a bachelor’s degree) |
|
X |
|
32 |
Research Activity (2018-19 academic year) |
|
|
X |
33 |
Other Scholarly Activity (2018-19 academic year) |
|
|
X |
34 |
McNair Research Internship (2018-19 academic year) |
|
|
X |
35 |
Graduate School Admissions Test |
|
X |
|
36 |
Date of First Graduate School Enrollment |
|
X |
|
37 |
Graduate Institution First Attended |
|
X |
|
38 |
Graduate School Enrollment Status (at the beginning of the 2019-20 academic year) |
|
|
X |
39 |
First-Year Graduate Student Persistence Status (at the beginning of the 2019-20 academic year) |
|
|
X |
40 |
Current Year of Graduate Study (during academic year being reported) |
|
|
X |
41 |
Graduate Student’s Main Field of Study (at time of entrance) |
|
X |
|
42 |
Graduate Assistantships (for 1st year graduate students only) |
|
X |
|
43 |
Reason Left Graduate School |
|
X |
|
44 |
Highest Graduate Degree Earned (as of the end of the academic year) |
|
|
X |
45 |
Date Highest Graduate Degree Earned |
|
|
X |
46 |
Institution Where Doctorate Degree was Earned |
|
X |
|
47 |
Doctorate Recipient’s Employment Activity |
|
X |
|
48 |
Student’s Name Change—Optional (Full Name) |
|
|
X |
|
|
|
|
|
You cannot update means you cannot change the response you provided in the previous reporting period.
You should not have to update means that once you provide a response, you should not need to update the field unless the response was incorrect or the response in a previous reporting period was “Unknown” but you now have new information.
You may update means that you may have to update the information if the status of the participant has changed. For example, if in a previous reporting period you indicated the participant was “Enrolled” (i.e., field 23, option 1) but in this reporting period the participant is no longer enrolled, you need to update the response from “Enrolled” to “Not Enrolled.”
Equivalent of a bachelor’s degree means any McNair participant who completed their undergraduate studies but did not earn a baccalaureate degree because their institution does not confer baccalaureate degrees until the student is enrolled in a graduate program or has completed their graduate studies.
Graduating Cohort Year of Bachelor’s Degree means the year in which the participant earned their bachelor’s degree.
Benchmark means a standard, or a set of standards, used as a point of reference for evaluating performance or level of quality.
Current Participant means a participant who was served by the project in the reporting period. (Note: The sum of new and continuing participants should equal the total number of participants served during the 2018-19 reporting period.)
Eligibility Status:
Low-income individual means an individual whose family’s taxable income did not exceed 150 percent of the poverty level amount in the calendar year preceding the year in which the individual initially participated in the project. The poverty level amount is determined using criteria of poverty established by the Bureau of the Census of the U.S. Department of Commerce.
First-generation college student means (1) an individual neither of whose natural or adoptive parents received a baccalaureate degree; or (2) an individual who, prior to the age of 18, regularly resided with and received support from only one parent and whose supporting parent did not receive a baccalaureate degree; or (3) an individual who, prior to the age of 18, did not regularly reside with or receive support from a natural or adoptive parent.
Underrepresented group in graduate education means (1) an individual who is a member of one (or more) of the following ethnic and racial groups: Black, Hispanic, American Indian, Alaskan Native, Native Hawaiians and Native American Pacific Islanders. (2) An individual is a member of a group that is underrepresented in certain academic disciplines as documented by standard statistical references or other national survey data submitted to and accepted by the Secretary on a case-by-case basis.
Enrollment Status:
Enrolled is defined as a student who was enrolled in postsecondary education at least one term in the academic year being reported.
Not enrolled is defined as a student who did not complete any of the terms in the academic year being reported.
Ethnicity: determines whether a person is of Hispanic origin or not. For this reason, ethnicity is broken out in two categories, Hispanic or Latino and Not Hispanic or Latino. When grantees report an individual as “Hispanic or Latino,” they should also, in separate fields, report a racial classification for the same individual.
Hispanic or Latino – means a person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race.
Graduate education is defined as studies beyond the bachelor's degree leading to a postbaccalaureate degree.
Integrated Postsecondary Education Data System (IPEDS) is the primary source for data on colleges, universities, and technical and vocational postsecondary institutions in the United States.
Participant Status:
A new participant is an eligible individual who was served by the project for the first time in the reporting period.
A continuing participant is an individual who was served by the project for the first time in any prior reporting period and also received services in this reporting period.
A prior-year participant is an individual who was served by the project in any prior reporting period but did not receive services in this reporting period.
A prior-year participant who is deceased is an individual who was served by the project in any prior reporting period but is now deceased.
Project Services
Research or Other Scholarly Activities means an educational activity that meets all of the following criteria:
is more rigorous than is typically available to undergraduates in a classroom setting;
is definitive in its start and end dates;
contains appropriate benchmarks for completion of various components; and
is conducted under the guidance of an appropriate faculty member with experience in the relevant discipline.
Summer Internships that are research-based means an educational activity that: (1) is more rigorous than is typically available to undergraduates in a classroom setting; (2) is definitive in its start and end dates; (3) contains appropriate benchmarks for completion of various components; and (4) is conducted under the guidance of the an appropriate faculty member with experience in the relevant discipline. Summer Internships that are not research-based means an educational experience in which participants, under the guidance and direction of experienced faculty researchers, are provided an opportunity to engage in research or other scholarly activities.
Seminars and Other Educational Activities means group activities that provide participants with the opportunity to receive information or practice methodology in one or more areas necessary for the successful navigation of the educational system relative to the attainment/completion of their doctoral studies.
Tutoring means academic assistance provided by an advanced undergraduate or graduate student or a professional staff.
Academic counseling means assisting students in making educational plans, selecting appropriate courses, meeting academic requirements, and planning for graduation and graduate education.
Admission assistance to graduate school means assisting students in choosing graduate or professional programs and applying for admission to those programs.
Financial aid assistance to graduate school means assisting students individually or in small groups in completing financial aid applications and securing fellowships and other forms of financial assistance for graduate study.
Education or Counseling to Improve Financial and Economic Literacy means knowledge about personal financial decision-making, which may include but is not limited to knowledge related to:
Personal and family budget planning;
Understanding credit-building principles to meet long-term and short-term goals (e.g., loan to debt ratio, credit scoring, negative impacts on credit scores, etc.);
Cost planning for postsecondary or post-baccalaureate education (e.g., spending, saving, personal budgeting, etc.);
College cost of attendance (e.g., public vs. private, tuition vs. fees, personal costs, etc.);
Financial assistance (e.g., searches, application processes, and differences between private and government loans, assistantships, etc.); and
Assistance in completing the Free Application for Federal Student Aid (FAFSA).
Mentoring means professionals, other than project staff, working with project students to expose them to careers that require doctoral degrees.
Exposure to Cultural Events and Academic Programs means any project sponsored activities, such as field trips, special lectures, and symposiums that have, as their purpose, the improvement of the project participants’ academic progress and personal development.
Other means additional activities not listed above that are designed to meet the purpose of the McNair Program.
National Center for Education Statistics (NCES) is the primary federal entity for collecting and analyzing data related to education in the United States and other nations. NCES is located within the U.S. Department of Education and the Institute of Education Sciences.
NCES IPEDS ID is unique identification number assigned to postsecondary institutions surveyed through the Integrated Postsecondary Education Data System (IPEDS) and is also referred to as the UNITID.
Race: refers to a person’s identification with one or more social groups. A grantee can report an individual as White, Black or African American, Asian, American Indian and Alaska Native, Native Hawaiian and Other Pacific Islander, or multiple races. A grantee should indicate a person’s race in addition to reporting a person’s ethnicity. For example, an individual whose ethnicity is reported as “Hispanic” should also be reported in one or more racial classification.
American Indian or Alaska Native - American Indian/Alaskan Native refers to a person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, and the Indian subcontinent. This area includes, for example, China, India, Japan, Korea, and the Philippine Islands.
Black or African American - A person having origins in any of the black racial groups of Africa.
White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii or other Pacific islands such as Samoa and Guam.
Science, Technology, Engineering or Mathematics (STEM) means a program of study in the fields of science, technology, engineering, and mathematics (i.e., “hard sciences”) and includes disciplines such as:
Computer and Information Sciences
Engineering
Life Sciences, including agricultural sciences/natural resources, biological/biomedical sciences, and health sciences
Mathematics
Physical Sciences, including astronomy, atmospheric science and meteorology, chemistry, geological and earth sciences, ocean/marine sciences, and physics.
Survey of Earned Doctorates (SED) is a federal agency survey conducted by the National Opinion Research Center (NORC) for the National Science Foundation (NSF) and five other federal agencies. The SED gathers information annually on research doctorate graduates about their educational histories, funding sources, and post-doctoral plans. The 2018-19 SED questionnaire can be found at: https://sedsurvey.org/Content/PDF/SED_Quex_2019.pdf.
Field 1—Use the PR/Award Number that corresponds to the reporting year even if you have been awarded a new grant and PR/Award Number for the next reporting year.
Field 2—Enter 2018.
Field 3—Enter Student Case Number. Enter the valid Case Number for each student record that appears on the 2017-18 download file. Valid Case Numbers match precisely to the information that appears in the 2017-18 download file. You cannot change nor update Case Numbers in subsequent reporting years.
Field 4—Enter Student’s Last Name. Once you provide the student’s last name, you cannot change nor update it in subsequent reporting years. If you need to report a change to the student’s last name, please use field 48.
Field 5—Enter Student’s First Name. Once you provide the student’s first name, you cannot change nor update it in subsequent reporting years. If you need to report a change to the student’s first name, please use field 48.
Field 6—Enter Student’s Middle Initial.
Field 7—Enter Student’s Date of Birth. Once you provide the student’s date of birth, you cannot change nor update it in subsequent reporting years.
Field 8—Select the student’s Gender.
Field 9—Select whether or not the participant is identified/self-identifies as Hispanic/Latino.
Field 10—Select whether or not the participant is identified/self-identifies as American Indian/Alaskan Native.
Field 11—Select whether or not the participant is identified/self-identifies as Asian.
Field 12—Select whether or not the participant is identified/self-identifies as Black or African American.
Field 13—Select whether or not the participant is identified/self-identifies as White.
Field 14—Select whether or not the participant is identified/self-identifies as Native Hawaiian or Pacific Islander.
Field 15—Select whether or not the participant is low-income.
Field 16—Select whether or not the participant is first-generation college.
Field 17—Select whether or not the participant is from an underrepresented racial/ethnic group in graduate education which includes: Black (non-Hispanic), Hispanic, American Indian, Alaskan Native, Native Hawaiians and Native American Pacific Islanders. The participant may also be reported as eligible based on underrepresented group status if the participant is a member of a group that is underrepresented in certain academic disciplines as documented by standard statistical references or other national survey data submitted to and accepted by the Secretary on a case-by-case basis.
Note: A student is eligible to be served if they meet both low-income and first-generation criteria. A student does not establish eligibility on the basis of low-income status without also meeting first-generation status; likewise, a student does not establish eligibility on the basis of first-generation status without also meeting low-income status.
Field 18—Enter participant’s date of first enrollment in postsecondary education. The first postsecondary enrollment date is the first date a participant enrolled in a program of postsecondary education; however, this date does not include the date a participant enrolled in a high school bridge-to-college program/dual enrollment program nor the first enrollment date a participant took college courses while enrolled in high school. For participants who stopped-out for a period of time and subsequently re-enrolled, enter the date the participant first enrolled in postsecondary education.
Field 19—Select option 1 (Yes) only if the participant—following high school graduation or having earned their GED—first attended a 2-year institution, then transferred to a 4-year institution. If the participant first attended a 4-year institution, then transferred to a 2-year institution, select option 2 (No).
Field 20—Enter the participant’s date of first project service.
Field 21—Select the participant’s college grade level at the time of project entry. Use your institution’s classification grade level criteria when determining the participant’s college grade level.
Field 22—Select the participant’s status.
Field 23—Select the participant’s enrollment status. Select “Yes” if the participant was enrolled for a full term in undergraduate or graduate studies at any time during the reporting period; otherwise, select “No.”
Field 24—Select the participant’s length of project participation in this reporting period.
Field 25—Select the type of funds used in this reporting period to serve the participant.
Field 26—For participants who were served in this reporting period, select the participant’s major field of study at the time of project entry. For prior year participants, select option 9. Generally, the social and behavioral sciences includes disciplines such as economics, econometrics, psychology, sociology, anthropology, political science, etc. For assistance and guidance, refer to the “Definitions That Apply” as well as the Main Field of Study list at the conclusion of this document.
Field 27—Select whether or not the participant has earned a bachelor’s degree or equivalent of a bachelor’s degree. If the participant earned a bachelor’s degree in the 2018-19 academic year, select “Yes.” If the participant is on your 2017-18 McNair APR data file as having earned a bachelor’s degree, you must select “Yes.”
Field 28—Enter the date the participant earned their bachelor’s degree or equivalent of a bachelor’s degree.
Field 29—Select the applicable graduating cohort year the participant earned their bachelor’s degree. Select option 18 (2018-19) if the participant earned a bachelor’s degree in this reporting period. If the participant was assigned a cohort in your 2017-18 APR data file, you must select the cohort year as it appears on the file. Hint: If you select “Yes” in field 27, then you must select a cohort year in field 29. Once the cohort year is established, it cannot be changed in subsequent reporting periods.
In the 2018-19 reporting period, students from “out-of-range” cohorts will not be included in the 2017-18 download file. An ‘out-of-range cohort’ is defined as a cohort that has already been evaluated for the doctoral degree attainment objective. Cohorts from the 2007-08 academic year or earlier (Cohort ‘7’ or earlier) are out-of-range and should not be included in the student record file that is submitted as part of the 2018-19 APR data collection.
Field 30—Use the Main Field of Study list located at the end of this document to enter the three-digit code for participants who have EARNED a bachelor’s degree. If the participant is a graduate student or has earned a doctorate degree (including first professional degree), enter the three-digit code at the time the participant attained their bachelor’s degree. For participants who are double majors, you may use your discretion.
Field 31—Enter the cumulative GPA upon graduation with a bachelor’s degree.
IMPORTANT: Per regulatory definition of what constitutes research or other scholarly activities, in order to determine whether the student participated in research or other scholarly activities (including McNair research internships), you must answer “Yes” to all of the four (4) questions (i.e., criteria) listed below. For example, if the activity does not have a definitive start and end date, then the activity is not considered research or other scholarly activities (including McNair research internships).
Was the educational activity more rigorous than is typically available to undergraduates in a classroom setting?
Was the educational activity definitive in its start and end dates?
Did the educational activity contain appropriate benchmarks for completion of various components? AND
Was the educational activity conducted under the guidance of an appropriate faculty member with experience in the relevant discipline?
Field 32—Select the participant’s research activity completion status in this reporting period.
Field 33—Select the participant’s other scholarly activity completion status in this reporting period.
Field 34—Select the participant’s McNair research internship activity completion status in this reporting period.
Field 35—Select whether or not the bachelor’s degree recipient completed a graduate school admissions test.
Field 36—Enter the date of first graduate school enrollment.
Typically, the date of first graduate school enrollment is between August 1 through July 31 of the next academic year.
Do not enter the date the participant was accepted for enrollment unless both dates are the same. For example, if the participant was accepted for enrollment on June 1, 2018 but they first enrolled in graduate school on August 26, 2018, enter 8/26/2018.
If you do not know the exact date, use 15 for the day and use your best estimate for the month and year.
Once you report the first enrollment date in graduate school, do not update it in subsequent reporting periods.
IMPORTANT: If you reported the participant as a first-year graduate student in a previous reporting year (including 2017-18), then the participant cannot be a first-year graduate student in this [2018-19] or any subsequent reporting year.
Field 37—Enter the six-digit postsecondary institution NCES IPEDS ID for graduate institution first attended. You can obtain the IPEDS ID from the following web site: http://nces.ed.gov/globallocator.
Field 38—Select the participant’s graduate school enrollment status by the fall term of the 2019-20 academic year (i.e., fall) for participants who earned a bachelor’s degree in this [2018-19] reporting period.
Field 39—Select the participant’s graduate school persistence status at the beginning of the 2019-20 academic year (i.e., fall) for participants who were first-year graduate students in this [2018-19] reporting period. Hint: Typically, in order for the participant to be a first-year graduate in 2018-19, the participant should have first enrolled in graduate school between August 1, 2018 and July 31, 2019.
Field 40—Select the participant’s graduate year of study for participants who are enrolled in graduate school in this [2018-19] reporting period. Please refer to the APR form for additional instructions.
Field 41—Using the Main Field of Study list located at the end of this document; enter the three-digit code for the main field of study at the time of entry into graduate school. For students who are no longer enrolled in graduate school or for students who completed their graduate studies, the project should provide, to the extent possible, the main field of study at the time the participant first entered graduate school.
Field 42—Select the type of assistantship the first-year graduate participant received in this reporting period.
Field 43—Select the reason the participant left graduate school. Please refer to the APR form for additional instructions.
Field 44—Select the highest degree earned by the end of the academic year. Once reported, do not change the degree unless a more advanced degree was earned. Select option 4 only if the “other” doctorate degree was in a research-intensive program. Select option 5 if the doctorate degree was in a non-research-intensive program. If a participant earned a professional degree but subsequently earns a research-intensive doctorate, select the type of doctorate earned (e.g., PhD). Once the research-intensive doctorate degree has been provided (i.e., option 2, 3, or 4), do not change the response in subsequent reporting periods.
Field 45—Enter the date of the highest degree earned. Once the research-intensive doctorate degree date has been provided (i.e., option 2, 3, or 4); do not change the date in subsequent reporting periods.
Field 46—If you selected option 2, 3, 4, or 5 in field 44, enter the six-digit postsecondary institution NCES IPEDS ID. If you selected option 1 or 6, in field 44, enter 999999.
Field 47—Select the primary employment activity for participants who have earned a research-intensive doctorate degree (i.e., field 44, option 2, 3, or 4). In addition to a university setting, the primary employment can occur at organizations such as the National Institutes of Health (NIH), Centers for Disease Control and Prevention (CDC), private industry, etc. Once you report the doctorate recipient’s employment activity, do not update in subsequent reporting periods.
Field 48—This field is optional. If the participant changed their name and you need this information to assist you in further tracking the participant, please enter the participant’s full name (i.e., first and last name). If the participant’s name is the same as provided in fields 4 and 5, you may leave this field blank. The information in this field can be changed in subsequent reporting periods.
Main Field of Study List for Fields 26, 30, and 41
BUSINESS MANAGEMENT/ADMINISTRATION |
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900 Accounting |
921 Human Resources Development |
935 Organizational Behavior (see also PSYCHOLOGY/Industrial & Organizational) |
910 Business Administration & Management |
916 International Business/Trade/Commerce |
938 Business Management/Administration, General |
915 Business/Managerial Economics |
917 Management Information Systems/Business Statistics |
939 Business Management/Administration, Other |
901 Finance |
920 Marketing Management & Research |
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912 Hospitality, Food Service & Tourism Management |
930 Operations Research (also in ENGINEERING & in MATHEMATICS) |
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COMMUNICATION |
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940 Communication Research |
950 Film, Radio, TV & Digital Communication |
958 Communication, General |
957 Communication Theory |
947 Mass Communication/Media Studies |
959 Communication, Other |
COMPUTER & INFORMATION SCIENCES |
|
|
400 Computer Science |
410 Information Science & Systems |
419 Computer & Information Science, Other |
EDUCATION |
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|
RESEARCH & ADMINISTRATION |
|
|
840 Counseling Education/Counseling & Guidance |
812 Educational/Instructional Technology |
833 International Education |
800 Curriculum & Instruction |
807 Educational Leadership |
801 Learning Sciences |
805 Educational Administration & Supervision |
808 Educational Policy Analysis |
825 School Psychology (also in PSYCHOLOGY) |
820 Educational Assessment/Testing/Measurement |
822 Educational Psychology (also in PSYCHOLOGY) |
830 Social/Philosophical Foundations of Education |
804 Educational & Human Resource Studies/Development |
815 Educational Statistics/Research Methods |
835 Special Education |
810 Educational/Instructional Media Design |
845 Higher Education/Evaluation & Research |
806 Urban Education and Leadership |
TEACHER EDUCATION |
|
|
858 Adult & Continuing Teacher Education |
850 Pre-elementary/Early Childhood Teacher Education |
856 Secondary Teacher Education |
852 Elementary Teacher Education |
|
|
TEACHING FIELDS |
|
|
860 Agricultural Education |
870 Family & Consumer/Human Science (also in Fields Not Elsewhere Classified) |
876 Music Education |
861 Art Education |
866 Foreign Languages Education |
878 Nursing Education |
865 Bilingual & Multilingual Education |
868 Health Education |
880 Physical Education & Coaching |
863 English as a Second or Foreign Language |
882 Literacy & Reading Education |
884 Science Education |
864 English Education |
874 Mathematics Education |
885 Social Science Education |
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|
889 Teacher Education & Professional Development, Other |
OTHER EDUCATION |
|
|
895 Workforce Education & Development |
898 Education, General |
899 Education, Other |
|
|
|
ENGINEERING |
|
|
300 Aerospace, Aeronautical & Astronautical Engineering |
330 Engineering Physics |
363 Operations Research (also in MATHEMATICS & in BUSINESS MANAGEMENT) |
303 Agricultural Engineering |
333 Engineering Science |
366 Petroleum Engineering |
306 Bioengineering & Biomedical Engineering |
336 Environmental/Environmental Health Engineering |
369 Polymer & Plastics Engineering |
312 Chemical Engineering |
337 Geotechnical & Geoenvironmental Engineering |
415 Robotics |
315 Civil Engineering |
339 Industrial & Manufacturing Engineering |
316 Structural Engineering |
318 Communications Engineering |
342 Materials Science Engineering |
372 Systems Engineering |
321 Computer Engineering |
345 Mechanical Engineering |
373 Transportation & Highway Engineering |
324 Electrical, Electronics & Communications Engineering |
348 Metallurgical Engineering |
398 Engineering, General |
376 Engineering Management & Administration |
357 Nuclear Engineering |
399 Engineering, Other |
327 Engineering Mechanics |
360 Ocean Engineering |
|
HUMANITIES |
|
|
HISTORY |
|
|
706 African History |
705 European History |
708 Middle/Near East Studies |
700 American History (U.S. & Canada) |
710 History, Science & Technology & Society |
718 History, General |
703 Asian History |
707 Latin American History |
719 History, Other |
FOREIGN LANGUAGES & LITERATURE |
|
|
768 Arabic |
746 Italian |
749 Spanish |
758 Chinese |
762 Japanese |
769 Other Languages & Literature |
740 French |
750 Latin American |
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743 German |
752 Russian |
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LETTERS |
|
|
732 American Literature (U.S. & Canada) |
734 English Language |
736 Speech & Rhetorical Studies |
720 Classics |
733 English Literature (British & Commonwealth) |
738 Letters, General |
723 Comparative Literature |
724 Folklore |
739 Letters, Other |
735 Creative Writing |
737 Rhetoric & Composition |
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OTHER HUMANITIES |
|
|
770 American/U.S. Studies |
784 Ethics |
788 Musicology/Ethnomusicology |
773 Archaeology |
778 Film/Cinema/Video Studies |
789 Music, Other |
776 Art History/Criticism/Conservation |
777 Jewish/Judaic Studies & History |
785 Philosophy |
792 Bible/Biblical Studies |
780 Music |
790 Religion/Religious Studies |
796 Dance |
787 Music Performance |
984 Theology/Religious Education |
795 Drama/Theater Arts |
786 Music Theory & Composition |
798 Humanities, General |
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|
799 Humanities, Other |
LIFE SCIENCES |
|
|
AGRICULTURAL SCIENCES/NATURAL RESOURCES |
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|
002 Agricultural Economics |
043 Food Science |
685 Natural Resources/Environmental Policy |
025 Agricultural & Horticultural Plant Breeding |
044 Food Science & Technology, Other |
030 Plant Pathology/Phytopathology (also in BIOLOGICAL SCIENCES) |
020 Agronomy & Crop Science |
066 Forest Sciences & Biology |
039 Plant Sciences, Other |
010 Animal Nutrition |
070 Forest/Resources Management |
046 Soil Chemistry/Microbiology |
014 Animal Science, Poultry (or Avian) |
079 Forestry & Related Science, Other |
049 Soil Sciences, Other |
019 Animal Science, Other |
050 Horticulture Science |
080 Wildlife/Range Management |
081 Environmental Science |
074 Natural Resources/Conservation |
098 Agriculture, General |
055 Fishing & Fisheries Sciences/Management |
003 Natural Resource/Environmental Economics (also in SOCIAL SCIENCES) |
099 Agricultural Science, Other |
LIFE SCIENCES (continued) |
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|
BIOLOGICAL/BIOMEDICAL SCIENCES |
|
|
130 Anatomy |
139 Ecology |
175 Pathology, Human & Animal |
110 Bacteriology |
145 Endocrinology |
180 Pharmacology, Human & Animal |
100 Biochemistry (see also PHYSICAL SCIENCES/ Chemistry, other) |
148 Entomology |
185 Physiology, Human & Animal |
102 Bioinformatics |
167 Environmental Toxicology |
115 Plant Genetics |
103 Biomedical Sciences |
137 Evolutionary Biology |
120 Plant Pathology/Phytopathology (also in AGRICULTURAL SCIENCES) |
133 Biometrics & Biostatistics |
170 Genetics/Genomics, Human & Animal |
125 Plant Physiology |
105 Biophysics (also in PHYSICS) |
151 Immunology |
155 Structural Biology |
107 Biotechnology |
152 Marine Biology & Biological Oceanography |
169 Toxicology |
129 Botany/Plant Biology |
157 Microbiology |
168 Virology |
158 Cancer Biology |
154 Molecular Biology |
188 Wildlife Biology |
136 Cell/Cellular Biology & Histology |
160 Neurosciences & Neurobiology |
189 Zoology |
104 Computational Biology |
163 Nutrition Sciences |
198 Biology/Biomedical Sciences, General |
142 Developmental/Biology/Embryology |
166 Parasitology |
199 Biology/Biomedical Sciences, Other |
HEALTH SCIENCES |
|
|
210 Environmental Health |
212 Health Systems/Service Administration |
215 Public Health |
220 Epidemiology |
222 Kinesiology/Exercise Physiology |
245 Rehabilitation/Therapeutic Services |
227 Gerontology (also in SOCIAL SCIENCES) |
577 Medical Physics/Radiological Science |
200 Speech-Language Pathology & Audiology |
280 Health and Behavior |
230 Nursing Science |
250 Veterinary Sciences |
217 Health Policy Analysis |
207 Oral Biology/Oral Pathology |
298 Health Sciences, General |
213 Health Services Research |
240 Pharmaceutical Sciences |
299 Health Sciences, Other |
MATHEMATICS |
|
|
425 Algebra |
435 Geometry/Geometric Analysis |
450 Statistics (also in SOCIAL SCIENCES) |
430 Analysis & Functional Analysis |
440 Logic |
455 Topology/Foundations |
420 Applied Mathematics |
445 Number Theory |
498 Mathematics/Statistics, General |
461 Computational Mathematics |
465 Operations Research (also in ENGINEERING & in BUSINESS MANAGEMENT/ADMIN.) |
499 Mathematics/Statistics, Other |
460 Computing Theory & Practice |
|
|
PHYSICAL SCIENCES |
|
|
ASTRONOMY |
|
|
500 Astronomy |
505 Astrophysics |
509 Astronomy, Other |
ATMOSPHERIC SCIENCE & METEOROLOGY |
|
|
510 Atmospheric Chemistry & Climatology |
514 Meteorology |
519 Atmospheric Science/Meteorology, Other |
512 Atmospheric Physics & Dynamics |
518 Atmospheric Science/Meteorology, General |
|
CHEMISTRY |
|
|
520 Analytical Chemistry |
526 Organic Chemistry |
534 Theoretical Chemistry |
527 Chemical Biology |
530 Physical Chemistry |
538 Chemistry, General |
522 Inorganic Chemistry |
532 Polymer Chemistry |
539 Chemistry, Other (see also BIOLOGICAL/Biochemistry) |
528 Medicinal Chemistry |
|
|
GEOLOGICAL & EARTH SCIENCES |
|
|
542 Geochemistry |
544 Geophysics & Seismology |
550 Stratigraphy & Sedimentation |
540 Geology |
548 Mineralogy & Petrology |
558 Geological & Earth Sciences, General |
552 Geomorphology & Glacial Geology |
546 Paleontology |
559 Geological & Earth Sciences, Other |
OCEAN/MARINE SCIENCES |
|
|
585 Hydrology & Water Resources |
595 Marine Sciences |
599 Ocean/Marine, Other |
152 Marine Biology & Biological Oceanography |
590 Oceanography, Chemical & Physical |
|
PHYSICS |
|
|
560 Acoustics |
574 Condensed Matter/Low Temperature Physics |
570 Plasma/Fusion Physics |
576 Applied Physics |
577 Medical Physics/Radiological Science |
572 Polymer Physics |
561 Atomic/Molecular/Chemical Physics |
568 Nuclear Physics |
578 Physics, General |
565 Biophysics (also in BIOLOGICAL SCIENCES) |
569 Optics/Photonics |
579 Physics, Other |
|
564 Particle (Elementary) Physics |
|
PSYCHOLOGY |
|
|
602 Behavioral Analysis |
618 Educational Psychology (also in EDUCATION) |
627 Neuropsychology/Physiological Psychology |
600 Clinical Psychology |
615 Experimental Psychology |
624 Personality Psychology |
626 Cognitive Neuroscience (see also BIOLOGICAL/BIOMEDICAL SCIENCES: Neurosciences and Neurobiology |
620 Family Psychology |
633 Psychometrics & Quantitative Psychology |
603 Cognitive Psychology & Psycholinguistics |
614 Health & Medical Psychology |
636 School Psychology (also in EDUCATION) |
642 Community Psychology |
613 Human Development & Family Studies |
639 Social Psychology |
609 Counseling |
621 Industrial & Organizational (see also BUSINESS MANAGEMENT/Organization Behavior) |
648 Psychology, General |
612 Developmental & Child Psychology |
610 Marriage & Family Therapy/Counseling |
649 Psychology, Other |
SOCIAL SCIENCES |
|
|
770 American/U.S. Studies |
662 Demography/Population Studies |
665 Natural Resource/Environmental Economics (also in AGRICULTURAL SCIENCES) |
655 Anthropology, Cultural |
668 Econometrics |
678 Political Science & Government |
656 Anthropology, Physical and Biological |
667 Economics |
682 Public Policy Analysis |
650 Anthropology, General |
651 Gender and Women’s Studies |
686 Sociology |
675 Applied Linguistics |
670 Geography |
690 Statistics (also in MATHEMATICS) |
654 Archaeology (also in OTHER HUMANITIES) |
684 Gerontology (also in HEALTH SCIENCES) |
694 Urban Affairs/Studies |
652 Area/Ethnic/Cultural/Gender Studies |
217 Health Policy Analysis |
695 Urban/City, Community & Regional Planning |
657 Criminal Justice & Corrections |
674 International Relations/Affairs |
698 Social Sciences, General |
658 Criminology |
676 Linguistics |
699 Social Sciences, Other |
FIELDS NOT ELSEWHERE CLASSIFIED (NEC) |
|
|
960 Architecture/Environmental Design |
972 Library Science |
980 Social Work |
964 Family/Consumer Science/Human Science (also in EDUCATION) |
974 Parks/Sports/Rec./Leisure/Fitness |
989 Other Fields, NEC |
968 Law |
976 Public Administration |
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| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | 2014-2015 Annual Performance Report Instructions for the Ronald McNair Program (MS Word) |
| Author | Office of Postsecondary Education |
| File Modified | 0000-00-00 |
| File Created | 2021-01-15 |