Quarterly Financial Report (QFR)

U.S. DEPARTMENT OF COMMERCE

QFR-200(I)

INSTRUCTIONS AND DEFINITIONS – Continued

Economic and Statistics Administration

(07-23-2019)

U.S. CENSUS BUREAU

INSTRUCTIONS AND DEFINITIONS
9 SCHEDULE B1 – BALANCE SHEET – ASSETS –

LINE E-3 – Current portion of other long-term debt. .
Include the current portion of all other long-term debt, such as
loans payable to shareholders, inter-company loans payable to
nonconsolidated entities, loans from finance or insurance
companies, and finance leases. Do not include any long-term
portion of debt or the current portion of operating leases. Report
the long-term portion of other long-term debt in 10 line G-3 and
the current portion of operating leases in 10 line F.

Cont.
LINE I – All other noncurrent assets. Include
investments in nonconsolidated entities including foreign
operations, other long-term investments including noncurrent
marketable securities, patents, copyrights, goodwill, deferred
charges, cash surrender value of life insurance, long-term
receivables, and operating leases.

LINE F – All other current liabilities. Report excise and
sales taxes, withholding taxes, other accrued expenses, and the
current portion of operating leases. This line item should include
all current liabilities other than debt, corporate income taxes,
and trade accounts and trade notes payable.

LINE J – Total assets. Report the sum of 9 lines A-1
through F, G-4, H, and I. 9 line J must be equal to 10 line J,
Total Liabilities and Stockholders’ Equity.
10 SCHEDULE B2 – LIABILITIES AND

STOCKHOLDERS’ EQUITY
LINE A-1 – Short-term loans from banks. Report all
short-term borrowing (including overdrafts and revolving loans
that are not renewable after one year) from commercial banks.
Do not include the current portion of long-term bank debt.
Report the current portion of long-term bank debt in 10 line E-1.
LINE A-2 – Commercial paper. Include all issues of
commercial paper.

LINE G-2 – Long-term bond and debenture debt, due
in more than one year. Include the amount of bonds and
debentures that will not be redeemed within one year. Report
the amount of bonds and debentures that will be redeemed
within one year in 10 line E-2.

LINE A-3 – Other short-term loans. Report all other
short-term debt from sources other than those in 10 lines A-1
and A-2. Do not include the current portion of other long-term
debt. Report the current portion of other long-term debt in 10
line E-3.

LINE G-3 – Other long-term debt, due in more than
one year. Include the long-term portion of all other long-term
debt, such as loans payable to shareholders, inter-company
loans payable to nonconsolidated entities, loans from finance
or insurance companies, and finance leases. Do not include any
current portion of debt or the long-term portion of operating
leases. Report the current portion of debt in 10 line E-3 and the
long-term portion of operating leases in 10 line H.

LINE B – Advances and prepayments by the U.S.
Government. Include the current balance of advances and
prepayments arising from direct contract work for the U.S.
Government. Report advances and prepayments from all other
sources in 10 line F.
LINE C – Trade accounts and trade notes payable.
Report balances outstanding of all invoices and notes payable
for the purchase of goods and services. Also include
inter-company trade payables to majority-owned subsidiaries
that are not consolidated in this report in accordance with the
consolidation instructions. Do not include payables for taxes or
other accrued expenses as these are shown elsewhere.

LINE H – All other noncurrent liabilities. Include
noncurrent deferred taxes, other deferred credits, (minority
stockholders’ interest), and the long-term portion of operating
leases. Also include in 10 line H, all outstanding issues of
redeemable preferred stock.

LINE D-1 – Federal income taxes accrued, prior and
current years. Include the current balance of U.S. Federal
corporate income tax owed, less payments of estimated taxes.
If payments exceed accruals, report it as a negative (debit)
balance, unless the corporation has applied for a refund. Report
income tax refunds due in 9 line F. Report noncurrent deferred
income taxes in 10 line H.
LINE D-2 – State and local income taxes accrued,
prior and current years. Report the balance owed for state
or local income tax or franchise tax, net of payments. If
payments exceed accruals, report it as a negative (debit)
balance, unless the corporation has applied for a refund. Report
income tax refunds due in 9 line F. Report noncurrent deferred
income taxes in 10 line H.
LINE E-1 – Current portion of long-term debt from
banks. Include the current portion of long-term debt due to
commercial banks only. Report the long-term portion of bank
debt in 10 line G-1.

LINE I-1 – Capital stock and other capital. Include all
classes of capital stock and paid-in-capital, except redeemable
preferred stock. Report redeemable preferred stock in 10 line H.
LINE I-2 – Retained earnings. This must be the same as
8 line S.
LINE I-3 – Cumulative foreign currency translation
adjustment. Include the balance of the cumulative translation
adjustment for foreign balance sheets.
LINE I-4 – Other stockholders’ equity items. Include
unearned compensation and ESOP debt guarantees.
LINE I-5 – Treasury stock. Include the total cost of the
company’s stock that has been repurchased and held in the
treasury.
LINE J – Total Liabilities and Stockholders’Equity.
Report the sum of 10 lines A-1 through H and I-6. 10 line J
must be equal to 9 line J, Total Assets.

LINE E-2 – Current portion of bonds and debentures.
Include the amount of bonds and debentures that will be
redeemed within a year. Report the amount of bonds and
debentures that will not be redeemed within a year in 10 line
G-2.
QFR-200(I) (07-23-2019)

LINE G-1 – Long-term bank debt, due in more than
one year. Include the long-term portion of debt from
commercial banks only. Include revolving loans from commercial
banks that are renewable after one year. Report the current
portion of long-term debt in 10 line E-1 and revolving loans that
are not renewable after one year in 10 line A-1.

INTRODUCTION – These instructions and definitions will
assist you in completing your Quarterly Financial Report (QFR).
Section 1 provides general information about the QFR survey.
Section 2 provides instructions and definitions relating to the
addressed side of the form. Section 3 provides item specific
instructions and definitions relating to the financial side of the
form. QFR information is also available at the following
Website: census.gov/econ/qfr.
SECTION 1 – GENERAL INFORMATION
A. Purpose of the Survey – The purpose of this survey is
to provide comprehensive and timely information on business
financial conditions. Each corporation’s response is an
important component in the overall assessment of the health of
our Nation’s economy. The information you provide will be used
to prepare national measures of corporate profits and to
formulate fiscal and monetary policy.
B. Survey Scope – This survey collects income statement
and balance sheet data for domestic corporations that have a
plurality of sales activity in manufacturing, mining, retail, or
wholesale trade industries.
C. Survey Period and Due Date – Report data for the
most recent 3-month period as indicated on the address side of
the form. Companies on a 13-period year should submit a
16-week report for the third quarter of their fiscal year and a
12-week report for the other quarters. The questionnaire is due
to be returned to the U.S. Census Bureau within 25 days after
the end of the period requested.
D. Estimates Are Acceptable – The data requested on
this form may not be available by the due date of the form or
may not correspond to your company’s accounting records. In
these instances, your carefully prepared estimates are an
acceptable substitute for actual data. If you need assistance in
completing the form or have specific questions regarding
specific items, or would like to correspond with our staff, enroll
in Secure Messaging Center at the following Website:
econhelp.census.gov/qfr/contactus. You can also call
our staff at our toll-free number 1 (800) 272–4250 or
(301) 763–3359.
E. Filing Instructions
1. Internet Reporting – This option is our preferred
method of collecting data. Internet reporting is available for
all companies. Your username and password are located on
the form. Visit econhelp.census.gov/qfr to log on and
report.
2. Facsimile – If you choose not to file by internet
reporting, fax the completed form toll-free to
1 (800) 447–4613.
3. Mail to – U.S. Census Bureau, 1201 East 10th Street,
Jeffersonville, IN 47132-0000.
PLEASE DO NOT MAIL IN YOUR SURVEY FORM –
If you submit electronically or by fax, DO NOT ALSO mail in
a form. This can create a duplicate form in our system.
Important Note – In all correspondence or additional
attachments, include your 10-digit Username located on the
front of the form.
File Copies – Copies retained in respondents’ files are
immune from legal process. It is recommended that a copy of
the completed form be retained for your company records.

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F. Filing Extensions – If you cannot complete the
questionnaire by the due date, request an extension by phone
toll-free at 1 (800) 272–4250 or (301) 763–3359.
G. Legal Authority and Confidentiality of Data –
Title 13 United States Code (U.S.C.), Section 91, authorizes
this collection and requires your response. The U.S. Census
Bureau is required by Section 9 of the same law to keep your
information confidential and can use your responses only to
produce statistics. The Census Bureau is not permitted to
publicly release your responses in a way that could identify
your business, organization, or institution. Per the Federal
Cybersecurity Enhancement Act of 2015, your data are
protected from cybersecurity risks through screening of the
systems that transmit your data.
H. Burden Hour Estimate – This collection has been
approved by the Office of Management and Budget (OMB).
The eight-digit OMB approval number is 0607-0432 and
appears at the upper right of the survey form/login screen.
Without this approval, we could not conduct this survey.
We estimate this survey will take an average of 3 hours to
complete, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the
data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or
any other aspect of this collection of information, including
suggestions for reducing this burden, to: EID Survey
Comments 0607-0432, U.S. Census Bureau, 4600 Silver Hill
Road, Room EID-6K181, Washington, DC 20233. You may
email comments to [email protected]. Be sure to use “EID
Survey Comments 0607-0432” as the subject.
SECTION 2 – INSTRUCTIONS FOR SELECT LINE
ITEMS ON ADDRESSED SIDE OF FORM
2 a. and b. Annual closing date and the Federal
Employer Identification Number (FEIN) – Provide the
current Annual closing date and the FEIN of the addressed,
reporting corporation.

If there are changes from the prior quarter for the Annual
closing date or the FEIN, attach a separate sheet noting the
circumstances of the change and the current status of the former
FEIN.
3 Corporation Status – Reporting companies operating
under bankruptcy protection are still required to file. The reports
need to be filed on a properly consolidated basis including any
subsidiary operating under bankruptcy protection. (See
Consolidation Rules in 5 below.) Please note if any operations
have been discontinued. If the company is unable to comply with
the reporting requirements because the books of the ongoing
operations are under the control of a court appointed trustee,
etc., please explain on a separate sheet. (Include your 10-digit
Username on all attached information.)
4 Parent Corporation – Give the corporate name, FEIN,
and address of any parent domestic company (owns more than
50 percent of voting securities). If there are multiple tiers of
ownership, give the highest U.S. corporation as the parent.
Note changes from previously reported parent companies giving
all tiers in the ownership chain. This will help us determine the
reporting level and eliminate duplication of coverage.
5 Consolidation Rules – Fully consolidate the operations
of every domestic corporation (including 1120S corporations)
that are taxable under the U.S. Internal Revenue Code and are
owned more than 50 percent by your company and its
majority-owned consolidated subsidiaries. For purposes of this
report, domestic operations refer to operations that are within the
50 United States and the District of Columbia. Commonwealths
such as Puerto Rico and territories such as the Virgin Islands
are not considered domestic.

INSTRUCTIONS AND DEFINITIONS – Continued
SECTION 2 – INSTRUCTIONS FOR SELECT LINE
ITEMS ON ADDRESSED SIDE OF FORM – Cont.

LINE E – Interest expense. Include all interest expense.
Do not net interest income with interest expense. Report interest
income in 8 line G.

Nonconsolidated Domestic and Foreign Operations are
domestic corporations primarily engaged in foreign operations
(plants or workforces are located in foreign countries); foreign
entities (corporate or noncorporate); foreign branch operations;
and, subsidiaries created in foreign countries to manufacture
and/or sell are primarily in foreign markets. These operations
are to be reported using the equity method or cost method of
accounting.

LINE F – Dividend Income. Include all dividend income,
both domestic and foreign, including dividends from
nonconsolidated subsidiaries being accounted for on the "cost"
basis of accounting.
LINE G – Other recurring nonoperating income
(expense). Include interest income, royalties, minority interest,
and other nonoperating income (expense) items not elsewhere
specified.

Do not consolidate domestic corporations primarily
engaged in banking, finance, or insurance (as defined in the
North American Industry Classification System (NAICS) Sector
52, United States, 2012).

LINE H – Nonrecurring items. Include and attach a list
and explain, on a separate sheet, the pretax amounts of income
(loss) from all nonrecurring transactions. Include gain (loss) on
sale of assets, restructuring costs, assets write-downs, and
disposal of business segments. Unlike GAAP, the operations
and assets of a discontinued segment should be reported
together with the continuing operations until time of disposal.

Equity method of accounting – Report equity earnings
(losses) of all nonconsolidated domestic and foreign operations
on 8 line I of the Income Statement. Report equity investment
on 9 line I of the Balance Sheet.
Cost method of accounting – Report dividends from all
nonconsolidated domestic and foreign operations on 8 line F
on the Income Statement. Report the investment on 9 line I
on the Balance Sheet.

LINE I – Income (loss) of foreign branches and
equity in earnings (losses) of domestic and foreign
nonconsolidated subsidiaries and other investments
accounted for by the equity method, net of foreign
taxes. Include all income or loss from nonconsolidated
investments.

5 through 7 – Subsidiaries. Any changes indicated in
6 or 7 should only reflect changes from the prior quarter.

However, in order to maintain continuity in the QFR estimates,
please also include any acquisitions or disposal of noncorporate
assets; i.e., branches, divisions, business segments, etc., that
have total assets greater than $50 million.
If you have questions regarding the Consolidation Rules, please
use the Secure Messaging Center to correspond with our staff
at the following Website:
econhelp.census.gov/qfr/contact us. You can also call
our staff at our toll-free number at 1 (800) 272–4250 or
(301) 763–3359.

LINE M – Extraordinary gains (losses), net of taxes.
Include and attach a list and explain, on a separate sheet, all
extraordinary gains (losses), such as damage losses resulting
from acts of God; foreign confiscation of assets and losses due
to condemnation by governing authorities. Transactions reported
in 8 line M must be those reported as extraordinary in the
company’s financial statements.

SECTION 3 – INSTRUCTIONS BY LINE ITEM
8 SCHEDULE A – STATEMENT OF INCOME AND
RETAINED EARNINGS FOR YOUR 3-MONTH PERIOD

LINE A – Sales, receipts, and operating revenues.
Report sales (net of returns and allowances and excise and
sales taxes), including inter-company sales to nonconsolidated
subsidiaries. Unlike Generally Accepted Accounting Principles
(GAAP), include sales from discontinued operations through the
date of disposal. Commission sales should be reported on a
gross basis including the commissions received.

LINE N – Cumulative effect of accounting changes,
net of taxes. Report the cumulative effect of accounting
changes, net of taxes, in the quarter in which the change takes
effect. If the cumulative effect of the accounting change affects
prior years, report the change in the company’s first fiscal
quarter. Note: In those instances where the accounting change
affects prior years and the company’s first fiscal quarter report
has already been filed, it will be necessary to file a revised
report.

LINE B – Depreciation, depletion, and amortization
of property, plant, and equipment. Include the expense
for the current quarter on tangible fixed assets only. Do not
include amortization of intangibles or items such as bargain on
acquisition or goodwill. These items should be included in 8
line C.

LINE P– Retained earnings at the beginning of
quarter. If the beginning retained earnings is not the same
as the ending retained earnings ( 10 line I-2) of the preceding
quarter, explain in a footnote the significant transactions
creating the differences.

LINE C – All other operating costs and expenses.
Include all costs of goods sold (net of purchase discounts),
selling, general and administrative expenses, amortization of
intangible assets. These costs should include keyman life
insurance, provision for bad debts (net of bad debt recovery),
provision for goodwill impairment, and the cost of the
inter-company sales to nonconsolidated subsidiaries shown in
8 line A.

QFR-200(I) (07-23-2019)

LINE K – Provision for current and deferred
domestic income taxes. Report the provision for
U.S. Federal tax in 8 line K-1 and the provision for state and
local income tax and franchise tax in 8 line K-2. No distinction
is necessary between current and deferred income tax
provision. Accrue current payables in 10 lines D-1 and D-2 and
deferred payables in 10 line H.

INSTRUCTIONS AND DEFINITIONS – Continued
LINE Q – Cash dividends charged to retained
earnings this quarter. Include only cash dividends
charged to retained earnings during the quarter. Include1120S
cash distributions. Report non-cash dividends in 8 line R.

LINE C-4 – Other short-term financial investments.
Include bankers’ acceptances, overnight deposits and
marketable securities, such as stocks, commodities, and options.
LINE D-1 – Trade receivables from the U.S.
Government. Include only the receivables from direct contract
work for the U.S. Government. Report trade receivables arising
from subcontract work for the U.S. Government in 9 line D-2.
Unlike GAAP, do not deduct progress payments and billings.
These should be included in 10 line B.

LINE R – Other direct credits (charges) to retained
earnings. Include all other direct credits or charges not
reported elsewhere, including stock and other non-cash
dividends, etc. Attach a list and explain, on a separate sheet,
the principal credits and charges.
LINE S – Retained earnings at end of quarter. Sum
of 8 lines O, P, and R less line Q (same as 10 line I-2).

LINE D-2 – Other trade accounts and trade notes
receivable. Include trade receivables from the commercial
customers and governments other than the U.S., less
allowances for doubtful accounts. Also include intercompany
trade receivables from majority-owned subsidiaries that are not
consolidated in this report in accordance with the consolidation
instructions. These receivables should relate to the operating
revenue shown in 8 line A and should include unbilled service
revenue. Unlike GAAP, do not deduct progress payments and
billings. These should be included in 10 line F.

9 SCHEDULE B1 – BALANCE SHEET-ASSETS

LINE A-1 – Cash and demand deposits in the U.S.
Include cash on hand (petty cash), negotiable money orders,
and demand deposits (checking accounts) located in banks
within the United States. Report checking account overdrafts
in 10 line A-1.
LINE A-2 – Time deposits in the U.S. Include all
negotiable certificates of deposit, savings accounts, and other
interest bearing cash deposits.

LINE E – Inventories. Report book value of all inventories.
Include all raw materials, supplies, finished goods, and
work-in-process inventories on the premises, in transit, in
storage, or consigned to others at the end of the accounting
period. Inventories may be reported on whatever valuation
method is used by the company as long as it is reported on a
consistent basis each quarter. Exclude land, buildings, and other
real estate held for resale; these items should be reported in 9
line F. Unlike GAAP, do not deduct progress payments and
billings. These should be in 10 lines B and F.

LINE A-3 – Deposits outside the U.S. Include all monies,
including Euro-dollars, held in banks or other institutions located
outside the United States.
LINE B-1 – U.S. Treasury and Federal agency
securities – subject to agreements to sell. Include
Treasury bills and securities from Federal agencies that are
subject to agreements to sell. Report Treasury and Federal
agency securities with maturities greater than one year in 9
line H.

LINE F – All other current assets. Include prepaid
expenses, income tax refunds receivable, short-term deposits,
and assets held for resale that are no longer being used in the
operations of the business.

LINE B-2 – U.S. Treasury and Federal agency
securities, other due in one year or less. Include
Treasury bills and securities from Federal agencies, such as
notes insured by Farmers Home Administration, GNMA, or other
agencies that are due in one year or less. Also include
debentures and participation certificates of all Federal agencies
and federally sponsored agencies including GNMA, CCC, Exim
Bank, FHA, TVA, Department of Defense, Banks for Co-ops,
FICB, FHLB, FHLMC, FLB, FNMA, and Postal Services with
present maturities of one year or less. Report Treasury and
Federal agency securities with maturities greater than a year in
9 line H.
LINE C-1 – Commercial and finance company paper
of U.S. issuers. Include short-term investments in commercial
and finance company paper of U.S. issuers. Report commercial
and finance company paper not issued by U.S. companies in
9 line C-4.
LINE C-2 – State and local government securities,
due in one year or less. Include state bonds and other
revenue producing financial instruments sold by a state, city, or
county/parish for short-term projects. Report state and local 9
government securities with maturities greater than a year in
line I.

QFR-200(I) (07-23-2019)

LINE G-2 – Land and mineral rights. Report the gross
value (acquisition or original cost or other basis) of all land,
except land held for resale. Include timber and mineral rights,
except capitalized exploration and development costs of mineral
properties as reported in 9 line G-1.
LINE G-3 – Accumulated depreciation, depletion,
and amortization. Report the total accumulated
depreciation, depletion, and amortization for the fixed assets
included in 9 line G-1. Intangible assets, net of amortization,
should be included in 9 line I.
LINE H – U.S. Treasury and Federal agency
securities, due in more than one year. Include all U.S.
Treasuries and Federal agency securities with current maturities
that are greater than one year.

LINE C-3 – Foreign securities, due in one year or
less. Include foreign securities due in one year or less sold by
a foreign country or its agent. Report foreign securities with
maturities greater than one year in 9 line I.

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LINE G-1 – Property, plant, and equipment. Report
the gross value (acquisition or original cost or other basis) of
all depreciable and amortizable fixed assets. Include all finance
leases; improvements and new construction in progress, but
not yet completed; fixed assets owned by the company and its
consolidated subsidiaries that are leased or rented to others;
and capitalized exploration and development costs of mineral
properties.

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