State Program Report for Titles III and VII of the Older Americans Act

Forms and Documents

Document Name	Status
State Program Report for Titles III and VII of the Older Americans Act Form and Instruction	Modified
0008 Supporting_Statement_for_SPR.doc Supporting Statement A	2019-11-13

IC Document Collections

IC ID	Document Title	Status
10260	State Program Report for Titles III and VII of the Older Americans Act Form and Instruction	Modified

ICR Details

OMB Control No: 0985-0008	ICR Reference No: 201911-0985-001
Status: Active	Previous ICR Reference No: 201804-0985-001
Agency/Subagency: HHS/ACL	Agency Tracking No:
Title: State Program Report for Titles III and VII of the Older Americans Act
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/13/2019
	Date Received in OIRA: 11/14/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2022	36 Months From Approved	06/30/2021
Responses	55	0	56
Time Burden (Hours)	2,750	0	1,876
Cost Burden (Dollars)	0	0	0

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Abstract: The Administration for Community Living’s (ACL) Administration on Aging (AoA) is seeking OMB approval to continue collecting data using the State Program Report after expiration on 12/31/2019. This is a revision request to the 2016 approved version of the Reporting Requirements for Title III and VII State Program Report Definitions. The currently approved version of the State Program Report (SPR) includes language intended for usage in FY 2023. Since these data elements are not required for usage until FY 2023, under the Paperwork Reduction Act ACL is required to update the information collection (IC) to contain only the language and requirements for collection years 2020-2023. Removing the proposed FY 2023 language from the currently approved SPR causes a revision to OMB 0985-0008. ACL intends to seek OMB approval under a new OMB control number for the FY 2023-2026 data elements allowing usage of 0985-0008 until the new IC is approved and ready for usage. The information submitted by Title III grantees is AoA’s principle source for data and information on programs and services funded under the Older Americans Act (OAA). The State Program Report (SPR) serves as the Program Performance Report for the state grantees to meet their annual grantee reporting requirements and includes the data required by the OAA to be reported in the AoA Annual Report to Congress. The data collection is summary data of services for seniors provided or managed by State Units on Aging (SUA) and Area Agencies on Aging (AAA). Data is submitted annually by the 50 states, four Territories (American Samoa, Guam, Puerto Rico, and Virgin Islands), and Washington, D.C. It includes information on the number of people served, the number of units of specific services, Title III expenditures, total expenditures, number of state and local staff, number of providers, and major accomplishments. Data from the SPR are a significant primary source for performance measures in the Congressional budget justification; the HHS Annual Performance Plan and Report as well as the Annual Report to Congress referred to above. AoA also uses the data to respond to inquiries from stakeholders, the public, the press as well as program and policy decision makers.

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Authorizing Statute(s): US Code: 42 USC 3018 Name of Law: Older Americans Act
   PL: Pub.L. 109 - 365 207(a)(3) Name of Law: Older Americans Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 45768	08/30/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 61062	11/12/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
State Program Report for Titles III and VII of the Older Americans Act	NA	SPR Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	55	56	0	0	-1	0
Annual Time Burden (Hours)	2,750	1,876	0	874	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is a program change increase of 874 annual burden hours and an adjustment decrease of -1 respondent.

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Annual Cost to Federal Government: $734,992

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/14/2019

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