SORN - OS-02 - Individual Indian Money (IIM) Trust Fund

Federal Register / Vol. 84, No. 164 / Friday, August 23, 2019 / Notices
V. Authority
We issue this notice under the
authority of the Endangered Species Act
of 1973, as amended (16 U.S.C. 1531 et
seq.), and its implementing regulations.
Monica Thomas,
Management Analyst, Branch of Permits,
Division of Management Authority.
[FR Doc. 2019–18203 Filed 8–22–19; 8:45 am]
BILLING CODE 4333–15–P

DEPARTMENT OF THE INTERIOR
Office of the Secretary
[DOI–2019–0003; 19XD0120AF DT2300000
DST000000 54AB00.241A]

Privacy Act of 1974; System of
Records
Office of the Special Trustee for
American Indians, Interior.
ACTION: Notice of a modified system of
records.
AGENCY:

Pursuant to the provisions of
the Privacy Act of 1974, as amended,
the Department of the Interior is issuing
a public notice of its intent to modify
the Office of the Special Trustee for
American Indians Privacy Act system of
records titled, ‘‘Individual Indian
Money (IIM) Trust Funds—Interior, OS–
02’’. This system helps the Office of the
Special Trustee for American Indians
meet fiduciary responsibilities set forth
in the American Indian Trust Fund
Management Reform Act of 1994. The
Department of the Interior is updating
this system to (1) update the system
location, (2) propose new and modified
routine uses, (3) update the categories of
records and categories of individuals
covered by the system, and (4) provide
general and administrative updates to
remaining sections to accurately reflect
the management and scope of the
system. This modified system will be
included in the Department of the
Interior’s inventory of record systems.
DATES: This modified system will be
effective upon publication. New or
modified routine uses will be effective
September 23, 2019. Submit comments
on or before September 23, 2019.
ADDRESSES: You may send comments,
identified by docket number [DOI–
2019–0003], by any of the following
methods:
• Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for sending comments.
• Email: [email protected].
Include docket number [DOI–2019–
0003] in the subject line of the message.
• Mail: Teri Barnett, Departmental
Privacy Officer, U.S. Department of the

jbell on DSK3GLQ082PROD with NOTICES

SUMMARY:

VerDate Sep<11>2014

16:40 Aug 22, 2019

Jkt 247001

Interior, 1849 C Street NW, Room 7112,
Washington, DC 20240.
• Hand Delivery/Courier: Teri
Barnett, Departmental Privacy Officer,
U.S. Department of the Interior, 1849 C
Street NW, Room 7112, Washington, DC
20240.
Instructions: All submissions received
must include the agency name and
docket number. All comments received
will be posted without change to http://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received, go to http://
www.regulations.gov.
Teri
Barnett, Departmental Privacy Officer,
U.S. Department of the Interior, 1849 C
Street NW, Room 7112, Washington, DC
20240, email at DOI_Privacy@
ios.doi.gov or by telephone at (202) 208–
1605.
SUPPLEMENTARY INFORMATION:
FOR FURTHER INFORMATION CONTACT:

I. Background
The Department of the Interior (DOI),
Office of the Special Trustee for
American Indians (OST) maintains the
Individual Indian Money (IIM) Trust
Fund—Interior, OS–02 system of
records. This system assists OST in
meeting the fiduciary responsibilities
set forth in the American Indian Trust
Fund Management Reform Act of 1994,
including management of the receipt,
investment, disbursement and
administration of money held in trust
for individual Indians and Alaskan
Natives (or their heirs), and Indian
Tribes. The OST provides trust services
and information for Indian trust funds
program management and oversees the
implementation of trust reforms, trust
accounting and coordination of trust
policies intra-bureau-wide related to the
management of Indian trust funds and
assets. The system also provides
litigation support by analyzing and
reconciling the historical collection,
distribution, and disbursement of
income from IIM accounts, Indian trust
land, and other revenue sources. The
system also supports DOI land
consolidation activities of fractionated
lands and annual tribal trust evaluations
for Tribes who compact trust programs,
functions, services, and activities under
Public Law 93–638 Self-Governance
Compacts on behalf of the Secretary of
the Interior.
OST is publishing this revised notice
to (1) update the system location, (2)
propose new and modified routine uses,
(3) update the categories of records and
categories of individuals covered by the
system, and (4) provide general and

PO 00000

Frm 00047

Fmt 4703

Sfmt 4703

44321

administrative updates to remaining
sections to accurately reflect the
management and scope of the system in
accordance with the Office of
Management and Budget (OMB)
Circular A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act.’’
OST is proposing to modify existing
routine uses to provide clarity and
transparency, and reflect updates
consistent with standard DOI routine
uses. Routine uses A, B, G and L have
been modified to provide additional
clarification on external organizations
and circumstances where disclosures
are proper and necessary to facilitate the
management of the IIM system. Routine
use A was modified to further clarify
disclosures to the Department of Justice
or other Federal agencies when
necessary in relation to litigation or
judicial proceedings. Routine use B was
modified to clarify disclosures to a
congressional office to respond to or
resolve an individual’s request made to
that office. Routine use G facilitates
sharing with other government and
tribal organizations pursuant to a court
order or discovery request. Modified
routine use L was revised to separate the
sharing of information with the
Department of the Treasury to recover
debts owed to the United States into
new proposed routine use W to
distinguish the purpose of the sharing of
information and promote greater
transparency. Modified routine use I
and new routine use J allow DOI to
share information with appropriate
Federal agencies or entities when
reasonably necessary to respond to a
breach of personally identifiable
information and to prevent, minimize,
or remedy the risk of harm to
individuals or the Federal Government,
or assist an agency in locating
individuals affected by a breach in
accordance with OMB Memorandum
M–17–12, ‘‘Preparing for and
Responding to a Breach of Personally
Identifiable Information.’’
OST is proposing new routine uses to
facilitate the sharing of information with
agencies and organizations to ensure the
efficient and effective management of
the IIM system, or to carry out a
statutory responsibility of the DOI or
Federal Government. Proposed routine
use V facilitates sharing of information
with the Executive Office of the
President to resolve issues concerning
an individual’s records when requested
by the subject individual. Proposed
routine use W allows sharing of
information with the Department of the
Treasury to recover debts owed to the
United States.

E:\FR\FM\23AUN1.SGM

23AUN1

44322

Federal Register / Vol. 84, No. 164 / Friday, August 23, 2019 / Notices

II. Privacy Act
The Privacy Act of 1974, 5 U.S.C.
552a, embodies fair information practice
principles in a statutory framework
governing the means by which Federal
agencies collect, maintain, use, and
disseminate individuals’ records. The
Privacy Act applies to records about
individuals that are maintained in a
‘‘system of records.’’ A ‘‘system of
records’’ is a group of any records under
the control of an agency for which
information about an individual is
retrieved by the name or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. The Privacy Act defines an
individual as a United States citizen or
lawful permanent resident. Individuals
may request access to their own records
that are maintained in a system of
records in the possession or under the
control of the DOI by complying with
DOI Privacy Act regulations at 43 CFR
part 2, subpart K, and following the
procedures outlined in the Records
Access, Contesting Record, and
Notification Procedures sections of this
notice.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the existence and
character of each system of records that
the agency maintains and the routine
uses of each system. The revised
Individual Indian Money Trust Funds
system of records notice is published in
its entirety below. In accordance with 5
U.S.C. 552a(r), DOI has provided a
report of this system of records to the
Office of Management and Budget and
to Congress.
III. Public Participation
You should be aware your entire
comment including your personal
identifying information, such as your
address, phone number, email address,
or any other personal identifying
information in your comment, may be
made publicly available at any time.
While you may request that we
withhold your personal identifying
information from public review, we
cannot guarantee we will be able to do
so.
SYSTEM NAME AND NUMBER:

INTERIOR/OS–02, Individual Indian
Money (IIM) Trust Funds.
jbell on DSK3GLQ082PROD with NOTICES

SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

The system of records is maintained
by the Office of the Special Trustee for
American Indians, U.S. Department of
the Interior, at the following locations:

VerDate Sep<11>2014

16:40 Aug 22, 2019

Jkt 247001

(1) Office of the Special Trustee for
American Indians, 4400 Masthead Street
NE, Albuquerque, New Mexico 87109;
(2) American Indian Records
Repository, 17501 West 98th Street,
Lenexa, Kansas 66219;
(3) Bureau of Indian Affairs,
Southwest Region, Albuquerque Data
Center, 1001 Indian School Road,
Albuquerque, New Mexico 87109;
(4) U.S. Department of the Interior,
Office of the Special Trustee for
American Indians, 1849 C Street NW,
Washington, DC 20240;
(5) Other program offices that are
located at regional and field offices and
at the offices of Indian Tribes that
administer trust programs under Indian
Self-Determination or Self- Governance
contracts or compacts; and
(6) Offices of contractors under
contract to OST.

participating in the Land Buy-Back
Program; members of the public who
make inquiries about the Cobell
Settlement payments; acquaintances of
IIM account holders, depositors into and
claimants against IIM accounts;
individuals who lease, contract, or who
are permit holders on Indian lands; and
individuals with whom OST conducts
business.
The system also contains information
about private organizations that provide
contact information about individual
Indian account holders whose
whereabouts are unknown to OST,
corporations and other business entities,
which are not subject to the Privacy Act.
However, information about individuals
acting on behalf of corporations and
other business entities may reflect
personal information that may be
covered by this notice.

SYSTEM MANAGER(S):

CATEGORIES OF RECORDS IN THE SYSTEM:

Financial Systems Administrator,
Office of the Special Trustee for
American Indians, U.S. Department of
the Interior, 4400 Masthead Street NE,
Albuquerque, New Mexico 87109.

This system maintains IIM account
and Tribal trust fund account records;
documents related to financial and
investment activity; custodianship of
investments for IIM accounts and Tribal
trust fund accounts; account
reconciliation information,
disbursements, bonds, transfers, and
historical statements of account;
transaction data regarding receipts, and
contact information for individuals who
may know the whereabouts of unknown
locations of beneficiaries; land
ownership and interests in restricted or
fractioned lands; official land buy-back
correspondence, appraisals, maps,
purchase offers, and other documents
related to land consolidation efforts and
program activities; and, Tribal trust
evaluation data and documentation. The
records from Tribes and the Bureau of
Indian Affairs (BIA) are used to evaluate
compliance with Federal regulations,
statutes, and policies in the
management of Indian trust programs,
and identify names of Tribes or trust
beneficiaries associated with the
ownership of trust assets, leases, court
orders, or other trust related
transactions and documentation. The
data regarding IIM accounts that may be
obtained from the OST Accounting
Reconciliation Tool (ART) system, Trust
Funds Accounting System (TFAS) and
the BIA Trust Asset and Accounting
Management system (TAAMS). Records
in the system may include IIM account
numbers, bank routing and account
numbers, names, aliases or other names
used, mother’s maiden name, child or
dependent information, guardianship
information, gender, date of birth, age,
date of death, emergency contact
information, marital status, spouse
information, medical information,

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

American Indian Trust Fund
Management Reform Act of 1994, Public
Law 103–412, 108 Stat. 4239; 25 U.S.C.
116, 117a, 117b, 117c, 118, 119, 120,
121, 151, 159, 161a, 162a; 4011,
4043(b)(2)(B), Public Law 93–638 SelfGovernance Compacts; 25 U.S.C.
5363(d)(1); 25 CFR 1000.350; 25 CFR
1000.355; 25 CFR 1000.365.
PURPOSE(S) OF THE SYSTEM:

The purpose of the system is to
manage the receipt, investment,
distribution, and disbursement of IIM
account and Tribal trust fund income;
comply with the American Indian Trust
Fund Management Reform Act of 1994;
and improve accountability and
management of Indian funds held in
trust by the Government.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individuals covered by the system
include individual Indians and Alaskan
Natives (or their heirs); Tribes that
compact trust programs, functions,
services, and activities under Public
Law 93–638 Self-Governance Compacts;
current and former Federal employees
and contractors who receive IIM
account information or are IIM account
holders, owners of land held in trust or
restricted status by the Federal
Government, officials acting in their
official capacity to administer program
activities, individuals owning
purchasable fractional interests in land
or who may be interested in

PO 00000

Frm 00048

Fmt 4703

Sfmt 4703

E:\FR\FM\23AUN1.SGM

23AUN1

Federal Register / Vol. 84, No. 164 / Friday, August 23, 2019 / Notices
disability information, mailing, home,
and email addresses, telephone and cell
phone numbers, driver’s license, Social
Security numbers (SSNs), truncated
SSNs, and taxpayer identification
numbers, Tribal Enrollment Number,
Tribal affiliation (membership), other
Tribal identification number, blood
quantum, and Tribal trust account
codes.
RECORD SOURCE CATEGORIES:

Records in the system are obtained
from individual Indians and Alaskan
Natives (or their heirs), Indian Tribes,
current and former Federal employees
and contractors who receive IIM
account information or are IIM account
holders. Records and financial data in
this system are also obtained from the
OST ART, TFAS, and other DOI
Bureaus and Offices including BIA,
Office of Natural Resources and
Revenue (ONRR), Bureau of Land
Management (BLM), Office of Hearings
and Appeals (OHA), and the Office of
the Secretary (OS). Information may also
be obtained from the Department of
Justice (DOJ), Department of the
Treasury, and other Federal, state and
local agencies, and Tribes; Courts of
competent jurisdiction, including Tribal
courts; and, private financial, business
institutions, and entities.
This system also obtains information
from members of the public, including
individuals who make inquiries about
Cobell Settlement payments,
acquaintances of IIM account holders
who may know the whereabouts of
otherwise unknown locations of
beneficiaries, depositors into and
claimants against IIM accounts,
individuals who lease, contract, or who
are permit holders on Indian lands and
individuals with whom OST conducts
business. Information may also be
received from private organizations
about individual Indian account holders
whose whereabouts are unknown to
OST and correspondents, beneficiaries,
landowners, and members of the public
who participate or are interested in land
consolidation or related program
activity.

jbell on DSK3GLQ082PROD with NOTICES

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
maintained in this system may be
disclosed to authorized entities outside
DOI for purposes determined to be
relevant and necessary as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:

VerDate Sep<11>2014

16:40 Aug 22, 2019

Jkt 247001

A. To the Department of Justice (DOJ),
including Offices of the U.S. Attorneys,
or other Federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body, when it is relevant or necessary to
the litigation and one of the following
is a party to the litigation or has an
interest in such litigation:
(1) DOI or any component of DOI;
(2) Any other Federal agency
appearing before the Office of Hearings
and Appeals;
(3) Any DOI employee or former
employee acting in his or her official
capacity;
(4) Any DOI employee or former
employee acting in his or her individual
capacity when DOI or DOJ has agreed to
represent that employee or pay for
private representation of the employee;
or
(5) The United States Government or
any agency thereof, when DOJ
determines that DOI is likely to be
affected by the proceeding.
B. To a congressional office when
requesting information on behalf of, and
at the request of, the individual who is
the subject of the record.
C. To any criminal, civil, or regulatory
law enforcement authority (whether
Federal, state, territorial, local, tribal or
foreign) when a record, either alone or
in conjunction with other information,
indicates a violation or potential
violation of law—criminal, civil, or
regulatory in nature, and the disclosure
is compatible with the purpose for
which the records were compiled.
D. To an official of another Federal
agency to provide information needed
in the performance of official duties
related to reconciling or reconstructing
data files or to enable that agency to
respond to an inquiry by the individual
to whom the record pertains.
E. To Federal, state, territorial, local,
tribal, or foreign agencies that have
requested information relevant or
necessary to the hiring, firing or
retention of an employee or contractor,
or the issuance of a security clearance,
license, contract, grant or other benefit,
when the disclosure is compatible with
the purpose for which the records were
compiled.
F. To representatives of the National
Archives and Records Administration
(NARA) to conduct records management
inspections under the authority of 44
U.S.C. 2904 and 2906.
G. To state, territorial and local
governments and tribal organizations to
provide information needed in response
to court order and/or discovery
purposes related to litigation, when the
disclosure is compatible with the

PO 00000

Frm 00049

Fmt 4703

Sfmt 4703

44323

purpose for which the records were
compiled.
H. To an expert, consultant, grantee,
or contractor (including employees of
the contractor) of DOI that performs
services requiring access to these
records on DOI’s behalf to carry out the
purposes of the system.
I. To appropriate agencies, entities,
and persons when:
(1) DOI suspects or has confirmed that
there has been a breach of the system of
records;
(2) DOI has determined that as a result
of the suspected or confirmed breach
there is a risk of harm to individuals,
DOI (including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DOI’s efforts to respond
to the suspected or confirmed breach or
to prevent, minimize, or remedy such
harm.
J. To another Federal agency or
Federal entity, when DOI determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in:
(1) responding to a suspected or
confirmed breach; or
(2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
K. To the Office of Management and
Budget (OMB) during the coordination
and clearance process in connection
with legislative affairs as mandated by
OMB Circular A–19.
L. To the Department of the Treasury,
as needed, in the performance of their
official duties to disburse trust funds
and to issue disbursements, Explanation
of Payment (EOP) reports, Statements of
Performance (including Assets), IRS
Form 1099s, Osage Headwright Owner’s
Share of Income, Deductions, etc., and
BIA invoices for the use or sale of
Indian trust lands and resources.
M. To agency contractors who have
been engaged to assist the Government
in the performance of a contract, grant,
cooperative agreement, or other activity
related to this system or records and
who need to have access to the records
in order to perform the activity.
N. To Indian Tribes entering into a
contract or compacts of the trust funds
management functions under the Indian
Self-Determination and Education
Assistance Act, as amended.

E:\FR\FM\23AUN1.SGM

23AUN1

jbell on DSK3GLQ082PROD with NOTICES

44324

Federal Register / Vol. 84, No. 164 / Friday, August 23, 2019 / Notices

O. To any of the following entities or
individuals, when the entity or
individual makes a written request for
information of owners of any interest in
trust or restricted lands, location of the
parcel, and the percentage of undivided
interest owned by each individual.
(1) To other owners of interests in
trust or restricted lands within the same
Indian Reservation.
(2) To Tribes that exercise jurisdiction
over the land where the parcel is located
or any person who is eligible for
membership in a Tribe.
(3) To any person that is leasing,
using or consolidating, or is applying to
lease, use or consolidate trust or
restricted land or the interest in trust or
restricted lands.
P. To Indian Tribes entering into a
contract or compacts of real estate or
title functions under the Indian SelfDetermination and Education
Assistance Act, as amended.
Q. To Indian Tribes (including
employees) who
(1) operate, or are eligible to operate,
land consolidation activities on behalf
of DOI,
(2) agree to non-disclosure, and
(3) submit a request in writing, upon
a determination by DOI that such
activities shall occur on the Tribe’s
Reservation within six months or less
and when the information relates to
owners of fractionated land. Information
disclosed may include, but is not
limited to, the following:
(a) Contact information (telephone
number, email address);
(b) Relevant personal characteristics
of the owner (age, Tribal membership,
living/deceased);
(c) Type of ownership, i.e., type of
interest, if interest is purchasable; and
(d) Transaction status, i.e., has an
offer been sent, accepted or rejected, is
the owner a willing seller.
R. To the lineal descent, heir, or
devisee of a deceased individual
covered by the system or to any other
person entitled to the deceased’s trust
assets.
S. To IIM account owners, their heirs,
guardians, or agents.
T. To members of the public, the
names of IIM account holders whose
whereabouts are unknown and OST is
seeking a current address.
U. To the news media and the public,
with the approval of the Public Affairs
Officer in consultation with counsel and
the Senior Agency Official for Privacy,
where there exists a legitimate public
interest in the disclosure of the
information, except to the extent it is
determined that release of the specific
information in the context of a
particular case would constitute an

VerDate Sep<11>2014

16:40 Aug 22, 2019

Jkt 247001

unwarranted invasion of personal
privacy.
V. To the Executive Office of the
President in response to an inquiry from
that office made at the request of the
subject of a record or a third party on
that person’s behalf, or for a purpose
compatible with the reason for which
the records are collected or maintained.
W. To the Department of the Treasury
to recover debts owed to the United
States.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Disclosure pursuant to 5 U.S.C.
552a(b)(12). Disclosures may be made
from this system to consumer reporting
agencies as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the
Federal Claims Act of 1966 (31 U.S.C.
3701(a)(3)).
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records are maintained in any
medium including paper, electronic,
microfilm, microfiche, imaged, and
computer printout form. Original input
documents are stored in standard office
filing equipment and/or imaged
documents on magnetic media which
prepare and provide input documents
and information for data processing.
Paper records are maintained in file
folders stored within locking file
cabinets or locked areas in secured
facilities with controlled access.
Electronic records are stored in
computers, removable drives, storage
devices, electronic databases, and other
electronic media under the control of
OST.

after cut off, and then retired to the
American Indian Records Repository
(AIRR), Federal Records Center, Lenexa,
Kansas. Record retention periods vary
based on the type of record under the
appropriate 6100 and 9000 records
series. Subsequent legal transfer of the
records to the National Archives of the
United States will be in accordance with
the signed Standard Form 258,
Agreement to Transfer Records to the
National Archives of the United States.
Historical Trust Accounting records are
cut off at fiscal year-end, maintained in
the office of records for a maximum of
5 years after cut off, and then retired to
the AIRR, Federal Records Center,
Lenexa, Kansas. Subsequent legal
transfer of the records to the National
Archives of the United States will be as
jointly agreed to between the U.S.
Department of the Interior and NARA.
Temporary records are maintained and
disposed of in accordance with the
General Records Schedule or the
Departmental Records Schedule (DRS)
for the appropriate record type
(including data backup tapes or copies).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

The records contained in this system
are safeguarded in accordance with 43
CFR 2.226 and other applicable security
and privacy rules and policies. During
normal hours of operation, paper
records are maintained in locked file
cabinets in secure locations under the
control of authorized personnel.
Computer servers on which electronic
records are stored are located in secured
DOI controlled facilities with physical,
technical and administrative levels of
security to prevent unauthorized access
POLICIES AND PRACTICES FOR RETRIEVAL OF
to the DOI network and information
RECORDS:
assets. Access granted to authorized
Records are retrieved by individual
personnel is password-protected, and
names; SSNs; IIM or Tribal trust funds
each person granted access to the
account numbers; Tribe, Tribal
system must be individually authorized
enrollment or census numbers; Tribal
to use the system. A Privacy Act
codes, electronic ticket numbers;
contact names; call numbers or incident Warning Notice appears on computer
monitor screens when records
numbers; Tax Identification Number
containing information on individuals
(TIN); IIM or Tribal trust fund account
are first displayed. Data exchanged
number and identifiers may also be
between the servers and the system is
linked to an individual appraisal,
encrypted. Backup tapes are encrypted
parcel, or encumbrance on ownership.
and stored in a locked and controlled
POLICIES AND PRACTICES FOR RETENTION AND
room in a secure, off-site location.
DISPOSAL OF RECORDS:
Computerized records systems follow
Records in this system are covered by the National Institute of Standards and
Technology standards as developed to
the Indian Affairs Records Schedule
comply with the Privacy Act of 1974, 5
(IARS) records series 6100 and 9000
U.S.C. 552a, Paperwork Reduction Act
approved on June 28, 2006 by the
of 1995, 44 U.S.C. 3501–3521; Federal
National Archives and Records
Information Security Modernization Act
Administration (NARA) Job No. N1–
of 2014, 44 U.S.C. 3551–3558; and the
075–04–7 and Job. No. N1–075–06–8.
Federal Information Processing
The Indian Fiduciary Financial Trust
records are cut off at the end of the fiscal Standards 199; Standards for Security
Categorization of Federal Information
year, maintained in the office two years

PO 00000

Frm 00050

Fmt 4703

Sfmt 4703

E:\FR\FM\23AUN1.SGM

23AUN1

Federal Register / Vol. 84, No. 164 / Friday, August 23, 2019 / Notices
and Information Systems. Security
controls include user identification,
passwords, database permissions,
encryption, firewalls, audit logs, and
network system security monitoring,
and software controls.
Access to records in the system is
limited to authorized personnel who
have a need to know to access the
records in the performance of their
official duties. Electronic data is
protected through identification,
passwords, database permission and
software controls. Such security
measures establish different access
levels for different types of users
associated with pre-defined groups and/
or bureaus. Each user’s access is
restricted to only the functions and data
necessary to perform that person’s job
responsibilities. Access can be restricted
to specific functions (i.e., create, update,
delete, view, assign permissions) and is
restricted utilizing role-based access.
Authorized users are required to follow
established internal security protocols
and must complete all security, privacy,
and records management training and
sign the DOI Rules of Behavior. Contract
employees with access to the system are
monitored by the Contracting Officer’s
Representative and agency Security
Manager. A Privacy Impact Assessment
was conducted to ensure that Privacy
Act safeguard requirements are met and
appropriate privacy controls and
safeguards are in place.

jbell on DSK3GLQ082PROD with NOTICES

RECORD ACCESS PROCEDURES:

An individual requesting records on
himself or herself should send a signed,
written request to the System Manager
identified above. The request should
describe the records sought as
specifically as possible. The request
envelope and letter should both be
clearly marked ‘‘PRIVACY ACT
REQUEST FOR ACCESS.’’ A request for
access must meet the requirements of 43
CFR 2.238. Provide the following
information with your request:
(a) Proof of your identity;
(b) List of all of the names by which
you have been known, such as maiden
name or alias(es);
(c) Social Security number;
(d) Mailing address;
(e) Tribe, IIM account number, Tribal
enrollment, or census number;
(f) BIA home agency;
(g) Time period(s) during which the
records may have been created or
maintained, to the extent known by you;
and
(h) Description or identification of the
records you are requesting (including
whether you are asking for a copy of all
of your records or only a specific part
of them) and the maximum amount of

VerDate Sep<11>2014

16:40 Aug 22, 2019

Jkt 247001

money that you are willing to pay for
duplication.
An individual requesting corrections
or the removal of material from his or
her records should send a signed,
written request to the System Manager
identified above. A request for
corrections or removal must meet the
requirements of 43 CFR 2.246. Provide
the following information with your
request:
(a) Proof of your identity;
(b) List of all of the names by which
you have been known, such as maiden
name or alias(es);
(c) Social Security number;
(d) Mailing address;
(e) Tribe, IIM account number, Tribal
enrollment, or census number;
(f) BIA home agency;
(g) Time period(s) during which the
records may have been created or
maintained, to the extent known by you;
(h) Specific description or
identification of the record(s) you are
contesting and the reason(s) why you
believe the record(s) are not accurate,
relevant, timely, or complete; and
(i) Copy of documents or evidence in
support of (h) above.
NOTIFICATION PROCEDURES:

An individual requesting notification
of the existence of records on himself or
herself should send a signed, written
inquiry to the System Manager
identified above. The request envelope
and letter should both be clearly marked
‘‘PRIVACY ACT INQUIRY.’’ A request
for notification must meet the
requirements of 43 CFR 2.235. Provide
the following information with your
request:
(a) Proof of your identity;
(b) List of all of the names by which
you have been known, such as maiden
name or alias(es);
(c) Social Security number;
(d) Mailing address;
(e) Tribe, IIM account number, Tribal
enrollment, or census number;
(f) BIA home agency; and
(g) Time period(s) during which the
records may have been created or
maintained, to the extent known by you.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.
HISTORY:

80 FR 1043 (January 8, 2015).
Teri Barnett,
Departmental Privacy Officer, Department of
the Interior.
[FR Doc. 2019–18184 Filed 8–22–19; 8:45 am]

PO 00000

Frm 00051

Fmt 4703

Sfmt 4703

DEPARTMENT OF THE INTERIOR
Office of the Secretary

CONTESTING RECORD PROCEDURES:

BILLING CODE 4334–63–P

44325

[DOI–2018–0014; 19XD0120AF DT23100000
DSX1B0000 54AB00.241A]

Privacy Act of 1974; System of
Records
Office of the Special Trustee for
American Indians, Interior.
ACTION: Rescindment of a system of
records notice.
AGENCY:

The Department of the
Interior is issuing a public notice of its
intent to rescind the Office of the
Special Trustee for American Indians
Privacy Act system of records, ‘‘OST
Parking Assignment Records, OS–08’’
from its existing inventory.
DATES: August 23, 2019.
ADDRESSES: You may send comments,
identified by docket number [DOI–
2018–0014], by any of the following
methods:
• Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for sending comments.
• Email: [email protected].
Include docket number [DOI–2018–
0014] in the subject line of the message.
• Mail: Teri Barnett, Departmental
Privacy Officer, U.S. Department of the
Interior, 1849 C Street NW, Room 7112,
Washington, DC 20240.
• Hand Delivery/Courier: Teri
Barnett, Departmental Privacy Officer,
U.S. Department of the Interior, 1849 C
Street NW, Room 7112, Washington, DC
20240.
Instructions: All submissions received
must include the agency name and
docket number. All comments received
will be posted without change to http://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received, go to http://
www.regulations.gov.
You should be aware that your entire
comment including your personal
identifying information, such as your
address, phone number, email address,
or any other personal identifying
information in your comment, may be
made publicly available at any time.
While you may request to withhold your
personal identifying information from
public review, we cannot guarantee we
will be able to do so.
FOR FURTHER INFORMATION CONTACT: Teri
Barnett, Departmental Privacy Officer,
U.S. Department of the Interior, 1849 C
Street NW, Room 7112, Washington, DC
20240, email at DOI_Privacy@
ios.doi.gov or by telephone at (202) 208–
1605.
SUMMARY:

E:\FR\FM\23AUN1.SGM

23AUN1