Burden Hour Table

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Overview

Burden Actual Applicants
Average PVO response
Info Collection CPI
Info Collection PCI
Info Collection CRS

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Sheet 1: Burden Actual Applicants

	Chart A: Burden Hour Estimates of Information Collection - LRP Program
		Collection Activity	Number of Respondents*	Number of Responses Annually per Respondent	Total Annual Responses	Estimated Hours per Response	Total Annual Burden Hours
Grant Recipients	1	Proposal	4	1.5	6	516.3	3,098
	2	Agreement Negotiation	3	1.0	3	84.4	253
	3	Evaluation Plan and Baseline	3	2.0	6	145.0	870
	4	Amendments to Agreements	3	1.0	3	100.3	301
	5	Financial Reports	6	2.0	12	387.3	4,648
	6	Performance Reports	6	2.0	12	350.3	4,204
	7	Compliance (audits, contracts, subrecipient agreements, etc.)	3	1.0	3	308.3	925
	8	Claims	1	1.0	1	33.3	33
	9	Mid-term and Final Evaluations	3	2.0	6	183.3	1,100
	10	Cash Advance and Reimbursement Requests	12	4.0	48	313.3	15,040		(Based on 4 years applicants 2016 - 2019)
	11	Agreement Closeout	3	1.2	4	250.0	900
		TOTAL			104		31,372
* Number of respondents reflects the number of different (unique) respondents.

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Sheet 2: Average PVO response

	Chart A: Burden Hour Estimates of Information Collection USDA Local and Regional Food Aid Procurement Pilot
		Norma Toussaint: Includes HQ, Field, STTA, & Subs. Collection Activity	[Threaded comment] Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924 Comment: For Life of Project. Total Annual Burden Hours
Grant Recipients	1	Proposal	516
	2	Agreement Negotiation	84
	3	Evaluation Plan and Baseline	145
	4	Amendments to Agreements	100
	5	Financial Reports	387
	6	Performance Reports	350
	7	Compliance (audits, contracts, subrecipient agreements, etc.)	308
	8	Claims	33
	9	Mid-term and Final Evaluations	183
	10	Cash Advance and Reimbursement Requests	313
	11	Agreement Closeout	250
		TOTAL	2,672

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Sheet 3: Info Collection CPI

	Chart A: Burden Hour Estimates of Information Collection USDA Local and Regional Food Aid Procurement Pilot
		Norma Toussaint: Includes HQ, Field, STTA, & Subs. Collection Activity	[Threaded comment] Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924 Comment: For Life of Project. Total Annual Burden Hours
Grant Recipients	1	Proposal	500
	2	Agreement Negotiation	60
	3	Evaluation Plan and Baseline	240
	4	Amendments to Agreements	160
	5	Financial Reports	900
	6	Performance Reports	480
	7	Compliance (audits, contracts, subrecipient agreements, etc.)	800
	8	Claims	60
	9	Mid-term and Final Evaluations	300
	10	Cash Advance and Reimbursement Requests	900
	11	Agreement Closeout	500
		Subtotal	4,900
		TOTAL	4,900

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Sheet 4: Info Collection PCI

	Chart A: Burden Hour Estimates of Information Collection USDA Local and Regional Food Aid Procurement Pilot
		Collection Activity	Total Annual Burden Hours
Grant Recipients	1	Proposal	960
	2	Agreement Negotiation	120
	3	Evaluation Plan and Baseline	120
	4	Amendments to Agreements	100
	5	Financial Reports	250
	6	Performance Reports	550
	7	Compliance (audits, contracts, subrecipient agreements, etc.)	100
	8	Claims	40
	9	Mid-term and Final Evaluations	250
	10	Cash Advance and Reimbursement Requests	40
	11	Agreement Closeout	250
		Subtotal	2,780
		TOTAL

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Sheet 5: Info Collection CRS

	Chart A: Burden Hour Estimates of Information Collection USDA Local and Regional Food Aid Procurement Pilot
		Collection Activity	Total Annual Burden Hours
Grant Recipients	1	Proposal	89		PVO Note: The numbers given here only reflect hours spent by CRS headquarters staff on the designated activities. As CRS is a decentralized organization, much of the project management, M&E, finance/accounting, and procurement functions are conducted entirely by our Country Programs. Given the tight turnaround of this request, we are not able to provide information on the burden hours given by Country Program staff. Therefore, the hours estimated here grossly underestimate the total burden hours required at an organizational level.
	2	Agreement Negotiation	73
	3	Evaluation Plan and Baseline	75
	4	Amendments to Agreements	41
	5	Financial Reports	12
	6	Performance Reports	21
	7	Compliance (audits, contracts, subrecipient agreements, etc.)	25
	8	Claims	n/a
	9	Mid-term and Final Evaluations	n/a
	10	Cash Advance and Reimbursement Requests	n/a
	11	Agreement Closeout	n/a
		Subtotal
		TOTAL