Pilot Records Improvement Act of 1996/ Pilot Record Database

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form TBD Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database	Form and Instruction	Modified	Available
Form 8060-13 National Driver Register Records Request	Form and Instruction	New	Available
Form 8060-12 Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 of the Code of Federal Regulations (49 CFR) Part 40	Form and Instruction	New	Available
Form 8060-11A Airman Notice and Right to Receive Copy – Air Carrier and Other Records	Form and Instruction	New	Available
Form 8060-11 Air Carrier and Other Records Request	Form and Instruction	New	Available
Form 8060-10A Airman Notice and Right to Receive Copy-FAA Records	Form and Instruction	New	Available
Form 8060-10 FAA Records Request	Form and Instruction	New	Available
PRIA-PRD Authorizing Documents-Law Text.docx	Supplementary Document	Uploaded 2020-03-13	Available
Supporting Statement UPDATE to 2120-0607 031920.docx	Supporting Statement A	Uploaded 2020-03-19	Available
Privacy-FAA-PRD-PIA-FINAL-012317.pdf	Supplementary Document	Uploaded 2020-03-03	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
25703	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Modified	Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database
240190	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	New	National Driver Register Records Request
240190	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	New
240186	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	New	Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 of the Code of Federal Regulations (49 CFR) Part 40
240186	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	New
240182	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	New	Airman Notice and Right to Receive Copy – Air Carrier and Other Records
240182	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	New
240171	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	New	Air Carrier and Other Records Request
240171	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	New
240166	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	New	Airman Notice and Right to Receive Copy-FAA Records
240166	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	New
240161	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	New	FAA Records Request
240161	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	New
224919	MyAccess Registration Portal	Other-Screen Images	Modified

ICR Details

OMB Control No: 2120-0607	ICR Reference No: 202002-2120-008
Status: Historical Active	Previous ICR Reference No: 201612-2120-002
Agency/Subagency: DOT/FAA	Agency Tracking No: ready for OST review
Title: Pilot Records Improvement Act of 1996/ Pilot Record Database
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/26/2020
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/30/2020
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2023	36 Months From Approved	05/31/2020
Responses	373,615	0	361,555
Time Burden (Hours)	100,891	0	203,803
Cost Burden (Dollars)	0	0	12,211,926

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Abstract: With the exception of Form 8060-XX, an air carrier utilizes these forms to report a request for the applicable records of all applicants for the position of pilot with their company as needed. The information collected on these forms will be used only to facilitate search and retrieval of the requested records and submission is mandatory. Air carriers then “may use such records only to assess the qualification of the individual in deciding whether or not to hire the individual as a pilot.” (49 U.S.C. § 44703(h)(11)). Form 8060-XX is used by pilots who cannot access the PRD themselves in order to release records to an air carrier and its use is voluntary until the FAA issues the PRD final rule. While the FAA expects most pilots will access the PRD web-based application themselves and release records to air carriers for review, there will be cases when pilots cannot access the PRD application. In those cases, the pilot will complete the Form 8060-XX and submit to the FAA. The form instructs the FAA to access the PRD on behalf of the pilot and release the records to the specified air carrier(s). The form may also be used to revoke consent to the records if needed. The information is collected on an as needed basis. Information may also be reported by members of the aviation public to create a MyAccess registration and authenticate into the PRD.

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Authorizing Statute(s): US Code: 49 USC 44703 Name of Law: Airman certificates
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 71067	12/26/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 12383	03/02/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 8

table that charts list of burden

IC Title	Form No.	Form Name
MyAccess Registration Portal
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-10	FAA Records Request
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-13	National Driver Register Records Request
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-11	Air Carrier and Other Records Request
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-11A	Airman Notice and Right to Receive Copy – Air Carrier and Other Records
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-12	Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 of the Code of Federal Regulations (49 CFR) Part 40
Pilot Records Improvement Act of 1996/Pilot Records Database	TBD	Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-10A	Airman Notice and Right to Receive Copy-FAA Records

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	373,615	361,555	0	-96,480	108,540	0
Annual Time Burden (Hours)	100,891	203,803	0	-140,298	37,386	0
Annual Cost Burden (Dollars)	0	12,211,926	0	0	-12,211,926	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Using Information Technology

Short Statement: Labor costs had been incorrectly entered into ROCIS on previous submissions. However, this submission adjusts for that mistake. Since there are no material costs, this submission shows zero for respondent costs. This is a revision to an existing information collection under OMB control number 2120-0607. The revision includes information on the deployment of the Pilot Records Database and the use of a new Form 8060-XX. Form 8060-XX is an alternative to using the Form 8060-10. The revision also includes information on the MyAccess registration web portal. PRD completed the System Characterization E-Authentication Risk Analysis which resulted in a determination of a privacy level of assurance of level 2 for e-authentication. While PRD provides only existing FAA pilot records that can be obtained by a Freedom of Information Act (FOIA) Request through the legacy hard copy process the fact that those records would be automated led to the determination. The PRD team then determined that a robust verification application would be needed. PRD team selected the same verification application tool that is used for the bulk of FAA programs such as for time and attendance. MyAccess is the current tool for FAA employee to use with their PIV cards and was adopted to be used for non FAA users for verification. The MyAccess team in conjunction with the well-known Lexisnexis verification subscription service developed the non PIV verification method adopted by PRD. In order to provide full disclosure the OMB 2120-0607 was amended to include this verification tool.

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Annual Cost to Federal Government: $180,564

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/30/2020

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