| Attachment B. Burden Chart for 0584-0026 – 7 CFR Part 245Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools |
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| Reporting |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
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G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Existing Requirements in Use without OMB approval |
Due to an Adjustment |
Total Difference |
|
| State Agency (SA) Level |
|
| Meals and Milk Eligibility |
245.6(i) |
SAs and LEAs that plan to use or disclose information about children eligible for free or reduced price meals and/or free milk in ways not specified in this section must obtain written consent from the child's parent or guardian prior to the use or disclosure. |
|
54 |
1 |
54 |
0.25 |
13.5 |
13.5 |
|
0.0 |
0.0 |
|
| Meals and Milk Eligibility |
245.6(j) |
SAs enter into written agreement with the agency receiving children's free and reduced price meal and/or free milk eligibility information. |
|
54 |
1 |
54 |
0.25 |
13.5 |
13.5 |
|
0.0 |
0.0 |
|
| Community Eligibility |
245.9(f)(6) |
State agency to notify LEAs of their community eligibility status as applicable |
|
54 |
161.65 |
8,729.0 |
0.050 |
436.45 |
229.50 |
0.00 |
207 |
207 |
|
| F/R Eligibility |
245.12(g) |
SAs notify FNS when there is a change in the State’s TANF Program that would no longer make households automatically eligible for free meals. |
|
54 |
1 |
54 |
0.10 |
5.4 |
5.4 |
|
0.0 |
0.0 |
|
| F/R Eligibility |
245.12(h)(4) |
SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions. |
|
35 |
1 |
35 |
1.50 |
52.5 |
64.5 |
|
-12 |
-12 |
|
| CIP |
245.13(e) |
SAs that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 90 days of notification. |
|
10 |
1 |
10 |
3.00 |
30 |
54 |
|
-24 |
-24 |
|
| Free Milk Eligibility |
215.13a(b) |
Each State agency, or FNSRO shall provide such institutions with a prototype free milk policy statement and a copy of the State's family-size income standards for determining eligibility for free meals and milk. |
|
52 |
1 |
52 |
0.20 |
10.4 |
0.0 |
10.40 |
|
10.40 |
|
|
245.6a (h) 245.11(b)(2) 245.11(c)(3) 245.11(i) |
SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) ICR #0584-0594. |
FNS-742, FNS-874 |
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State Agency Level Total |
|
54 |
166.44 |
8988 |
0.0625 |
562 |
380 |
10.40 |
171 |
181 |
|
| Local Educational Agency (LEA) / School Food Authority Level (SFA) |
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| F/R Eligibility |
245.6(c)(6)(i) |
LEAs notify households of approval of meal benefit applications. |
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15,340 |
219.73110 |
3,370,675 |
0.02 |
67,413.5 |
106,232 |
|
-38,819 |
-38,818 |
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| Free Milk Eligibility |
245.6(c)(6)(i) |
LEAs must notify the household of the children's eligibility in the Special Milk Program after approving their application. |
|
446 |
8.54 |
3,808 |
0.02 |
76.16 |
0 |
76.16 |
|
76.16 |
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| Direct Certification |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required. |
|
15,340 |
332.1888 |
5,095,776 |
0.02 |
101,915.52 |
98,000.00 |
|
3,915.52 |
3,915.52 |
|
| Free Milk Eligibility |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free milk based on direct certification and that no application is required. |
|
446 |
20.04 |
8,938 |
0.02 |
178.76 |
0.00 |
178.76 |
|
178.76 |
|
| F/R Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free or reduced price benefits. |
|
15,340 |
11.56480 |
177,404 |
0.02 |
3,548.08 |
3,920 |
|
-371.92 |
-372 |
|
| Free Milk Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free milk benefits |
|
446 |
0.42691 |
190 |
0.02 |
3.81 |
0 |
3.81 |
|
3.81 |
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| Meals and Milk Eligibility |
245.6(j) |
LEAs must have a written agreement with an agency to disclose children's free and reduced price meals and/or free milk eligibility information. |
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19,371 |
1 |
19,371 |
0.500 |
9,686 |
1,000 |
|
8,685.75 |
8,685.75 |
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| F/R Eligibility |
245.6a (f) |
LEAs notify households of selection for verification. |
|
15,340 |
6.543 |
100,369 |
0.25 |
25,092 |
39,200 |
|
-14,107.75 |
-14,107.75 |
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| F/R Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free or reduced price meal benefits. |
|
15,340 |
2.65365 |
40,707 |
0.10 |
4,070.7 |
3,920 |
|
150.7 |
151 |
|
| Free Milk Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free milk benefits. |
|
446 |
0.047085 |
21 |
0.10 |
2.1 |
0 |
2.10 |
|
2.10 |
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| F/R Eligibility |
245.9 (f) |
SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation. |
|
472 |
0.25 |
118 |
0.25 |
29.50 |
290 |
|
-260.5 |
-261 |
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| Community Eligibility |
245.9(f)(4)(i) |
LEAs submit to State agency documentation of acceptable identified student percentage of LEA/school electing the provision |
|
500 |
1 |
500 |
0.25 |
125.00 |
125.00 |
0.00 |
0.00 |
0 |
|
| Community Eligibility |
245.9(f)(5) |
LEA to submit to the State agency for publication a list of eligible and potentially eligible schools and their eligibility status; unless otherwise exempted by State agency |
|
8,729 |
1 |
8,729 |
0.08 |
698.32 |
412.72 |
0.00 |
285.60 |
286 |
|
| Community Eligibility |
245.9(g) |
LEAs to amend free and reduced policy statement and certify that schools meet eligibility criteria |
|
500 |
1 |
500 |
0.1 |
50.00 |
300.00 |
0.00 |
-250.00 |
-250 |
|
| F/R Eligibility |
245.9 (h) |
SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions. |
|
472 |
0.25 |
118 |
0.25 |
29.5 |
72.6 |
|
-43.1 |
-43 |
|
| F/R Eligibility |
245.10 (a) |
LEAs submit to SA for approval a free and reduced price policy statement. |
|
18,925 |
0.25 |
4,731.00 |
0.08 |
378.5 |
1,568 |
|
-1,189.5 |
-1,190 |
|
| Free Milk Eligibility |
215.7(d) |
Each school food authority approved to participate in the SMP shall enter into a written agreement with the State agency or FNSRO, as applicable, that may be amended as necessary. |
|
446 |
0.20 |
89.20 |
0.50 |
44.6 |
0 |
44.60 |
|
44.60 |
|
| Free Milk Eligibility |
215.13a(c) |
Institutions electing to provide free milk shall annually submit a written free milk policy statement for determining free milk eligibility of children under their jurisdiction. |
|
446 |
1.00 |
446.00 |
0.25 |
111.5 |
0 |
111.50 |
|
111.50 |
|
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Local Educational Agency / School Food Authority Level Total |
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19,371 |
455.953 |
8,832,491 |
0.0242 |
213,454 |
255,040 |
417 |
-42,004 |
-41,586 |
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| School Level |
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| Free Milk Eligibility |
245.6(a)(1) |
Households complete application form for participation in the Special Milk Program. |
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3,808 |
1.00 |
3,808 |
0.11 |
418.88 |
0 |
418.88 |
|
418.88 |
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| F/R Eligibility |
245.6 (a)(1) |
Households complete application form for free or reduced price meal benefits. |
|
3,548,078 |
1 |
3,548,078 |
0.11 |
390,288.58 |
591,250 |
|
-200,961.42 |
-200,961 |
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| F/R Eligibility |
245.6a (a)(7)(i) |
Households assemble written evidence for verification of eligibility for free and reduced price meals and send to LEA. |
|
100,369 |
1 |
100,369 |
0.50 |
50,184.5 |
79,750 |
|
-29,565.5 |
-29,565.5 |
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| Free Milk Eligibility |
215.13a(g)(2)(iv) |
Households respond to requests for verification of eligibility in the Special Milk Program. |
|
114 |
1 |
114 |
0.50 |
57.12 |
0 |
57.12 |
|
57.120 |
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| F/R Eligibility |
245.6a (a)(7)(ii) |
Households cooperate with collateral contacts for verification of eligibility. |
|
1,004 |
1 |
1,004 |
0.10 |
100.4 |
100 |
|
0.4 |
0.40 |
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Household Level Total |
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3,551,886 |
1.03 |
3,653,373 |
0.1207 |
441,049 |
671,100 |
476 |
-230,526.52 |
-230,051 |
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Total Reporting Burden |
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3,571,311 |
3.50 |
12,494,852 |
0.05 |
655,065 |
926,521 |
903 |
-272359.295 |
-271,455 |
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| Recordkeeping |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
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|
G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Existing Requirements in Use without OMB approval |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| Direct Certification |
245.6(b)(1)(iv) |
SA must maintain agreements with the SA conducting eligibility determinations for SNAP. |
|
54 |
1 |
54 |
0.10 |
5 |
5 |
|
|
0 |
|
| Community eligibility |
245.9(f)(4)(ii) |
State Agency to review and confirm LEAs eligibility to participate in Provisions 1, 2, or 3 |
|
54 |
9.26 |
500 |
0.08 |
40 |
38.88 |
0 |
1.12 |
1.12 |
|
| F/R Eligibility |
245.12(h)(4) |
SA maintains annual October data on number of schools on Provisions 1, 2, or 3 and extensions granted. |
|
35 |
1 |
35 |
1.50 |
52.50 |
1,666 |
|
-1,614 |
-1,614 |
|
| F/R Eligibility |
245.12(i) |
SA maintains annual verification data collected from SFAs (for FNS-742). |
|
54 |
1 |
54 |
0.20 |
10.53 |
11 |
|
0 |
0 |
|
| CIP |
7 CFR 245.13(g) |
State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan. |
|
10 |
1 |
10 |
0.50 |
5 |
9 |
|
-4 |
-4 |
|
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State Agency Level Total |
|
54 |
12.09 |
653 |
0.17354 |
113 |
1,730 |
0 |
-1,616.88 |
-1,616.86 |
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| Local Educational Agency / School Food Authority Level |
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| F/R Eligibility |
245.6(e) |
LEAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year. |
|
15,340 |
1 |
15,340 |
0.08 |
1,227.2 |
1,568 |
|
-340.8 |
-340.8 |
|
| Free Milk Eligibility |
215.7(7) |
Upon request, make all records pertaining to its milk program available to the State agency and to FNS; such records shall be retained for a period of three years after the end of the fiscal year to which they pertain. |
|
446 |
1 |
446 |
2.50 |
1,115.0 |
0 |
1,115 |
|
1,115.0 |
|
| Community eligibility |
245.9(h)(3) |
LEA to maintain documentation related to methodology used to calculate the identified student percentage and determine eligibility |
|
500 |
1 |
500 |
0.91 |
455 |
2,730 |
0 |
-2,275 |
-2,275 |
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Local Educational Agency / School Food Authority Level Total |
|
15,786 |
1.03 |
16,286 |
0.17175 |
2,797 |
4,298 |
1,115 |
-2,615.8 |
-1500.8 |
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School Level Total |
|
- |
|
- |
- |
- |
- |
- |
- |
- |
|
|
|
Total Recordkeeping Burden |
|
15,840 |
1.07 |
16,939 |
0.172 |
2,911 |
6,028 |
1,115 |
-4232.68 |
-3117.658 |
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| Public Notification |
|
|
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|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
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|
|
G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Existing Requirements in Use without OMB approval |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| F/R Eligibility |
245.3(a) & 245.12(a)(2) |
Each SA shall by July 1 announce family-size income standards to be used by LEAs in making eligibility determinations for free or reduced price meals and for free milk. |
|
54 |
1 |
54 |
0.10 |
5.4 |
5.4 |
|
|
|
0 |
|
| Community Eligibility |
245.9(f)(7) |
State agency to make publically available the names of LEAs and schools receiving notifications |
|
54 |
1 |
54 |
0.170 |
9.18 |
9.18 |
0.00 |
0.00 |
0 |
0 |
|
|
|
State Agency Level Total |
|
54 |
2.00 |
108 |
0.14 |
14.58 |
14.58 |
0 |
0 |
0 |
0.00 |
|
| Local Educational Agency / School Food Authority Level |
|
| F/R Eligibility |
245.5 & 245.9 & 245.3(b) |
LEAs publicly announce criteria for determining eligibility of children for free and reduced price meals (or free milk) or participation in Provision 1, 2, or 3 in an annual media release. |
|
18,925 |
1 |
18,925 |
0.25 |
4,731.25 |
4,956 |
|
|
-224 |
-224 |
|
| F/R Eligibility |
245.7(a)(2)(i) |
LEAs publicly announce method to make an oral or written request for a hearing. |
|
18,925 |
1 |
18,925 |
0.10 |
1,893 |
1,982.2 |
|
|
-89.7 |
-89.70 |
|
| Free Milk Eligibility |
215.13a(e) |
LEAs with schools offering free milk available under the Special Milk Program shall annually make a public announcement. |
|
446 |
1 |
446 |
0.25 |
112.0 |
0.0 |
|
112.0 |
|
112.0 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
19,371 |
1.98 |
38,296 |
0.176 |
6,735.75 |
6,937.7 |
0 |
112 |
-314 |
-201.95 |
|
|
|
Total Public Notification Burden |
|
19,425 |
1.98 |
38,404 |
0.176 |
6750.33 |
6,952.28 |
0 |
112 |
-314 |
-201.95 |
|