e-Manifest - Electronic Manifests

e-Manifest user must enter his/her user id and password to access the e-Manifest system.

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The account user must click on a Site Name to see manifests in the Dashboard for the chosen Site ID and Site Name. If an EPA or state ID is not shown for an existing site, the account user must click the "Add Existing ID" button to add an existing site location. If the site does not exist in the system, the account user must click the "Request Site ID" button to obtain a Site ID using the Site Id form (EPA Form 8700-12), (See Supporting Statement for EPA Information Collection Request Number 0976.18).

FORM CROSSWALK:  The information on this slide is used to populate fields 1, 3, and 5 on the 8700-22, and fields 21 and 24 on 8700-22a.

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The account user must select the e-Manifest link to access the system.

FORM CROSSWALK:  The information on this slide is used to populate fields 1, 3, and 5 on the 8700-22, and fields 21 and 24 on 8700-22a.

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The public reporting and recordkeeping burden per response for collection of information is estimated to average 60

minutes per paper manifest and 10 minutes per electronic manifest for generators; 20 minutes per paper manifest

and 5 minutes per electronic manifest for transporters; and 30 minutes per paper manifest and 5 minutes per

electronic manifest for owners and operators of receiving facilities designated on the manifest. Send comments on

the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods

for minimizing respondent burden, including through the use of e-Manifest, to the Director, Collection Strategies

Division, U.S. Environmental Protection Agency (2822T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460.

Include the OMB control number in any correspondence. Do not send the completed form to this address.

e-Manifest Dashboard – When an account user clicks on the "e-Manifest" tab from the Site Dashboard, manifests associated with the account user's site will be displayed. Manifests with a status of "Draft," "Pending," "Scheduled," and "In Transit" will be displayed in the "In Progress" table. Manifests with a status of "Received," "Ready For Signature," or "Signed" will be displayed in the "Received" table.  The actions that can be taken on a manifest at any given time are dependent on the entity acting upon the manifest (generator, transporter, receiving facility, broker), the permissions of the user (viewer, preparer, certifier, site manager), and the current status of the manifest (draft, pending, scheduled, in transit, received, ready for signature, signed).

Only users who have Preparer, Certifier, or Site Manager permissions for the site can create a new manifest by clicking the "Create New Manifest" button at the bottom of the "In Progress" table

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When the "Create New Manifest" button is clicked, the manifest, by default, is given a status of "Draft." The "Draft" status indicates that the manifest is in a draft state and is only visible to the site that is creating the manifest.

Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form," the account user must record the generator's company information in Items 1 thru 5 of the e-manifest. The system populates Item 1 (Generator ID number) of the e-Manifest with the previously selected site ID. If the account user is a receiving facilty and is preparing a manifest for the generator, the facility should click the "Search for Generator" button to begin completion of those sections.

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If the site ID is associated with a generator, their information will automatically populate items 1-5 on the manifest via RCRAinfo Site ID information

FORM CROSSWALK:  The information on this slide is used to populate fields 1, 3, and 5 on the 8700-22, and fields 21 and 24 on 8700-22a.

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If the receiving facility prepares the manifest for the generator (or some other entity prepares the manifest on behalf of the generator) the facility can obtain generator information by entering the generator name, selecting the generator state, and clicking on the search button.

FORM CROSSWALK:  The information on this slide is used to populate fields 1, 3, and 5 on the 8700-22, and fields 21 and 24 on 8700-22a.

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The system search feature generates the generator's mailing address, site address, phone number, and email address based on the information provided by the receiving facility. The receiving facility must provide the Emergency Response Number Information per item 3 of the e-manifest instructions. The system will indicate whether the account user has permission to electronically sign the manifest. The account user should click the "Yes" button to confirm the displayed generator information is correct.

FORM CROSSWALK:  The information on this slide is used to populate fields 1, 3, and 5 on the 8700-22, and fields 21 and 24 on 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous Waste Manifest form" for item 8 of the e-manifest, the account user must enter the company name and site address of the facility designated to receive the waste. The account user must also provide the EPA or State ID number of the designated facility

FORM CROSSWALK:  The information on this slide is used to populate field 8 on the 8700-22

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form" for item 9b of the e-manifest, the account user must also enter the hazard class or division packlng group. The system will generate this information based on the ID and shipping name provided from the previous screen as well as the emergency response guidebook information. The account user must select the "Add to Printed DOT Information" button so that the information is printed on the paper manifest form which is printed and placed on the truck per U.S. DOT's Hazmat rules.

FORM CROSSWALK:  The information on this slide is used to populate fields 9a and 9b on the 8700-22, and fields 27a and 27b on 8700-22a.

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If applicable, the account user must check the RQ box and enter the technical name(s) and reportable quantities references. The account user must select the "Add to Printed DOT Information" button so that the RQ information is printed on the paper manifest form which is printed and placed on the truck per U.S. DOT's Hazmat rules.

FORM CROSSWALK:  The information on this slide is used to populate fields 9a and 9b on the 8700-22, and fields 27a and 27b on 8700-22a.

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The system will generate and indicate the U.S DOT information  that will be printed on the paper manifest.

FORM CROSSWALK:  The information on this slide is used to populate fields 9a and 9b on the 8700-22, and fields 27a and 27b on 8700-22a.

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If the waste is a state-regulated hazardous waste or is not regulated under federal or state law, the account user must switch the default selection of "Yes" to "No" and characterize the waste in the "Waste Description" box.

FORM CROSSWALK:  The information on this slide is used to populate fields 9a and 9b on the 8700-22, and fields 27a and 27b on 8700-22a.

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If the waste stream is a PCB waste, then the account user must switch the default selection of "No" to "Yes" and characterize the waste in the "Waste Description" box.

FORM CROSSWALK:  The information on this slide is used to populate fields 9a and 9b on the 8700-22, and fields 27a and 27b on 8700-22a.

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If a waste is identified as PCB waste, the system screen displays "Item 14" of the e-manifest on the screen. The account user should provide additional information about PCB waste here.

FORM CROSSWALK:  The information on this slide is used to populate fields 14 on the 8700-22, and fields 32 on 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form" for item 10 of the e-manifest, the account user must enter the container number and type in Item 10 of the e-manifest. The account user can select the container type from the drop-down list shown on the screen shot.

FORM CROSSWALK:  The information on this slide is used to populate fields 10, 11, 12 and 13 on the 8700-22, and fields 28, 29, 30, and 31 on 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form" for items 11 and 12 of the e-manifest, the account user must enter the total quantity of waste and the units of measure in Items 11 and 12, respectively, of the e-manifest.

FORM CROSSWALK:  The information on this slide is used to populate fields 10, 11, 12 and 13 on the 8700-22, and fields 28, 29, 30, and 31 on 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form" for item 13 of the e-manifest, the account user must enter up to six federal and state waste codes to describe the waste stream identified in Item 13 of the e-manfest. The account user can select the federal waste codes from the drop-down list shown on the screen shot. The selected waste codes should be codes that are most representative of the properties of the waste.

FORM CROSSWALK:  The information on this slide is used to populate fields 10, 11, 12 and 13 on the 8700-22, and fields 28, 29, 30, and 31 on 8700-22a.

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State waste code availability is determined by the generation and destination states. the information is pulled from e-Manifest database. State waste codes that are not redundant with federal codes must be entered. The account user can select the state waste codes from the drop-down list shown in the screenshot.

FORM CROSSWALK:  The information on this slide is used to populate fields 10, 11, 12 and 13 on the 8700-22, and fields 28, 29, 30, and 31 on 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form" for item 14 of the e-manifest, the account user may enter any special handling or shipment-specific information necessary for the proper management or tracking of the materials. The account user may also enter additional descriptive information about their shipped materials, such as chemical names constituent percentages, physical state, or specific gravity of wastes identified with volume units in Item 12. The information may be captured in the system by entering information in the Special Handling Instructions for this Waste text box and/or providing reference information by clicking the "Add Reference Information" button. The Reference Information is helpful if a user has information that he/she wants to retrieve at a later date, such as container size, waste profile numbers, or any type of internal tracking that is deemed necessary and/or appropriate.

FORM CROSSWALK:  The information on this slide is used to populate field 14 on the 8700-22, and fields 32 on 8700-22a.

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If a generator prepares the manifest, he or she must change the status of the manifest from "Draft to "Pending" to make the manifest visible to all parties specified on the manifest (e.g., receiving facility). A Manifest Tracking Number is assigned to the manifest when the status of the manifest is set to "Pending.“

Per Section 4B of the Supporting Statement and the reverse side of copy 3 (Designated Facility Copy), i.e., the receiving facility "Instructions for Completing a Hazardous waste Manifest form" for item 19 of the e-manifest, the account user must enter the most appropriate Hazardous Report Management Method Codes for each waste listed in Item 9. These codes must be entered by the receiving facility designated in Item 8 of the e-manifest. The receiving facility account user can select the management method codes codes from the drop-down list shown on the screen shot.

FORM CROSSWALK:  The information on this slide is used to populate fields 19 on the 8700-22, and fields 36 on 8700-22a.

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Voluntary field for collecting BR data. e-manifest act mandates that at some point we integrate manifest and BR.

Within the Hazardous Waste Report Management Method Codes section, the designated facilty may provide Biennial Report Information for each waste stream. However, the Biennial Report information is entirely voluntary so the receiving facility is not required under this information collection to enter the source code and form code data. However, the e-Manifest Act mandates that EPA at some point integrate e-Manifest system with the Biennial Report. Thus, collection of source code and form code information will eventually become mandatory for manifest recordkeeping and reporting purposes, but only after EPA adds these elements to the paper manifest form, adjusts this Supporting Statement (EPA Information Collection Request Number 0801.22) accordingly, and provides notice and comment to affected parties regarding the recorkeeping and reporting burden associated with the additions. In the meantime, if the designated facility voluntarily provides the data, the information will enable completion of the required Biennial Report submission for Large Quantity Generators and TSD Facilities easier as this information is required for Biennial Report submissions (See Section 4(b) of the Supporting Statement for EPA Information Collection Request Number 0976.18). Note: If the designated facility elects to provide the Biennial Report information, all of the fields associated with the Biennial Report become required.

FORM CROSSWALK:  The information on this slide is used to populate fields 19 on the 8700-22, and fields 36 on 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 5 (Generator's Initial Copy), i.e., the generator "Instructions for Completing a Hazardous waste Manifest form" for item 15 of the e-manifest, the account user must sign the generator/offeror statement on the e-Manifest. Note: The account user must have a permission level of "Site Managaer" or "Certifier" to sign the e-manifest.

Once the e-manifest contains all of the information needed for signature, the receiving facility may place the manifest into the "Scheduled" status indicating that the waste is ready for pickup at the generator site by the specified transporter. The account user must click the "Review and Sign" button to initiate the signature process. The generator or offeror will be taken to the "Review" page where he/she can review the manifest. Once the generator/offeror has reviewed the manifest, he/she must click the "Sign" button at the bottom of the page. The account user must certify that the information provided is accurate and complete to the best of his/her knowledge by clicking the "Accept" button. Next, the user will be prompted to provide his/her password and click "Login." One of the five security questions that the account user selected during the user registration process will be displayed. The user must enter the correct answer in the box and click "Answer.“

FORM CROSSWALK:  The information on this slide is used to populate field 15 on the 8700-22.

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Once the e-manifest system verifies the answer, the account user must click the "Sign" button to complete the signature process. If applicable, the status of the e-Manifest will be changed to the appropriate status and the system will return the user to the e-Manifest Dashboard.  For example, if the first transporter signs a manifest then the manifest will be changed from "Scheduled" to "In-Transit.“

FORM CROSSWALK:  The information on this slide is used to populate field 15 on form 8700-22.

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Per Section 4B of the Supporting Statement and the reverse side of copy 4 (Transporter Copy), i.e., the transporter "Instructions for Completing a Hazardous waste Manifest form," the account user must sign and date Item 17 of the e-manifest to acknowledge acceptance/receipt of the generator's hazardous waste shipment. Note: The account user must have a permission level of "Site Managaer" or "Certifier" to sign the e-manifest.

If more than one transporter is identified on the manifest, the status of the manifest changes from "Scheduled" to "In Transit" once the initial transporter electronically signs the e-Manifest. The transporter's signature indicates that the waste has been picked up at the generator's site by the specified transporter and now is en route to the receiving facility.

FORM CROSSWALK:  The information on this slide is used to populate field 17 on the 8700-22, and fields 33 and 34 on form 8700-22a.

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Per Section 4B of the Supporting Statement and the reverse side of copy 3 (Designated Facility's Copy), i.e., the receiving facility "Instructions for Completing a Hazardous waste Manifest form," the account user must sign and date Item 20 of the e-Manifest. Note: The account user must have a permission level of "Site Managaer" or "Certifier" to sign the e-manifest.

In the case of electronic, hybrid, and on-behalf-of manifests, the status of the manifest is set to "Ready For Signature" when the last transporter signs the manifest acknowledging receipt of the waste shipment from the generator or another transporter. Once the transporter arrives to the receiving facility, the facility must immediately sign the manifest acknowledging receipt of the shipment from the transporter. The manifest is placed into the "Signed" status once the receiving facility completes the initial signing ceremony and enters the Received Date. This ceremony is initiated by clicking the "Sign e-Manifests" button at the bottom of the e-Manifest Dashboard or the "Sign" button on the "Review and Sign" screen. Note: The manifest is not complete at this time and may be missing information such as Management Method Codes and Discrepancy information. Once the manifest is signed and it passes all validations needed, the status will be set to "Sign-Completed.“

FORM CROSSWALK:  The information on this slide is used to populate field 30 on form 8700-22.

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Note: Documentation of discrepancies generally occur after the delivering transporter has left the receiving facility. Per Section 4B of the Supporting Statement and the reverse side of copy 3 (Designated Facility's Copy), i.e., the receiving facility "Instructions for Completing a Hazardous waste Manifest form" for Item 18 of the e-manifest, the account user must note in this space any discrepancies between the waste

described on the manifest and the waste actually received at the facility.

FORM CROSSWALK:  The information on this slide is used to populate field 18 on form 8700-22, and field 35 on form 8700-22a.

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Receiving facility adds information from paper manifest.

For mailed paper manifests, the "Ready For Signature" status is set when the designated facility uploads the paper manifest in the e-manifest system. The account user must enter the Manifest Tracking Number of the paper manifest in the space shown on the screen and select the "Ready For Signature" status.

FORM CROSSWALK:  The information on this slide is used to populate field 4 on form 8700-22, and field 22 on form 8700-22a.

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Discrepancy Reporting

FORM CROSSWALK:  The information on this slide is used to populate field 18a on form 8700-22, and field 35 on form 8700-22a.

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Discrepancy Reporting

FORM CROSSWALK:  The information on this slide is used to populate field 18a, 18b, and 18c on form 8700-22, and field 35 on form 8700-22a.

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Discrepancy Reporting

FORM CROSSWALK:  The information on this slide is used to populate field 18a on form 8700-22, and field 35 on form 8700-22a.

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OMB Control Number and PRA Statement are displayed on the first page in the eManifest web application.  This is the eManifest dashboard, which all users are routed to upon logging into the system.

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Data fields for import shipments.  Exports are not included in the initial release of eManifest.

FORM CROSSWALK:  The information on this slide is used to populate field 16 on form 8700-22.

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