CARES Act, Recipient’s Funding Certification and Agreement/Institutional Aid

Forms and Documents

Document Name	Status
Cover Letter HEERF Institutional Portion CLEAN 04.20.20.docx Supplementary Document	2020-04-21
Supporting Statement HEERF IHEs Portion Certification and Agreement.docx Supporting Statement A	2020-04-17
PRA Emergency Collection Memo - 1840-NEW HEERF-IHE-Institutional Aid.docx Supplementary Document	2020-04-17

IC Document Collections

IC ID	Document Title	Status
241394	Emergency Financial Aid Grants to Institutions under Section 18004(c) of the CARES Act Other-HEERF Institutional Portion Certification Agreement	New
241393	Emergency Financial Aid Grants to Institutions under Section 18004(c) of the CARES Act Other-HEERF Institutional Portion Certification Agreement	New
241392	Emergency Financial Aid Grants to Institutions under Section 18004(c) of the CARES Act Other-HEERF Institutional Portion Certification Agreement	New

ICR Details

OMB Control No: 1840-0842	ICR Reference No: 202004-1840-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: ED/OPE	Agency Tracking No:
Title: CARES Act, Recipient’s Funding Certification and Agreement/Institutional Aid
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 04/20/2020
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/21/2020
	Date Received in OIRA: 04/20/2020
Terms of Clearance: OMB approves this emergency information collection request for a period of six months. Given ED's inability to seek public comment in advance due to the urgent nature of CARES Act implementation, ED requests a waiver from the requirement to publish notice in the Federal Register seeking public comment during the period of OMB review. ED will solicit public comment within a reasonable period, but not later than May 30, 2020.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2020	6 Months From Approved
Responses	5,705	0	0
Time Burden (Hours)	2,853	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Department of Education (the Department) is requesting an emergency clearance to allow for immediate outreach to IHEs to meet the requirements of the CARES Act. Section 18004(a)(1) of the CARES Act, Pub. L. No. 116-136 (March 27, 2020), authorizes the Secretary of Education (“Secretary”) to allocate formula grant funds to participating institutions of higher educations (IHEs). Section 18004(c) of the CARES Act allows the IHEs to use up to one-half of the total funds received to cover any costs associated with the significant changes to the delivery of instruction due to the coronavirus with specific exceptions. This Certification and Agreement is separate from that which was used for designating funds for emergency financial aid grants to students, which is cleared under a separate emergency clearance, 1801-0005.

Emergency Justfication: Section 18004(a) of the CARES Act states that, “The Secretary shall allocate funding under this section as follows: (1) 90 percent to each institution of higher education to prevent, prepare for, and respond to coronavirus….” ED is requesting an emergency clearance to provide emergency support to institutions of higher education (IHEs) and carry out the requirements of the CARES Act. The Certification and Agreement for which ED is requesting approval will be used by IHEs to request the portion of their allocation designated for institutional aid. This Certification and Agreement is separate from that which was used to request the portion of their allocation designated for emergency financial aid grants to students, which has already been cleared under a separate emergency clearance, 1801-0005.

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Authorizing Statute(s): PL: Pub.L. 116 - 136 18004 Name of Law: CARES Act
  

Citations for New Statutory Requirements: PL: Pub.L. 116 - 136 18004 Name of Law: CARES Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Emergency Financial Aid Grants to Institutions under Section 18004(c) of the CARES Act
Emergency Financial Aid Grants to Institutions under Section 18004(c) of the CARES Act
Emergency Financial Aid Grants to Institutions under Section 18004(c) of the CARES Act

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,705	0	0	5,705	0	0
Annual Time Burden (Hours)	2,853	0	0	2,853	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is an emergency program change due to a statutory change requiring a new collection. The increase in burden on institutions is an estimated total 2,853 hours based on an estimated 5,705 respondents. The increase in burden is due to a program change due to new statute.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/20/2020

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