Appendix W Burden Table

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Overview

07-1-20 wcost
Assumptions

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Sheet 1: 07-1-20 wcost

					Responsive					Non-Responsive
Respondent Category	Type of respondents	Instruments and activities	Appendix	Sample Size	Number of respondents	Frequency of response	Total Annual responses	Hours per response	Annual burden (hours)	Number of Non-respondents	Frequency of response	Total Annual responses	Hours per response	Annual burden (hours)	Grand Total Annual Burden Estimate (hours)	Hourly rate	Cost
Individual	SNAP participant	Survey invitation letter	H	88,383	70,707	1	70,707	0.0167	1,181	17,676	1	17,676	0.0167	295	1,476	$7.25	$10,701
		Survey brochure	I	88,383	70,707	1	70,707	0.0835	5,904	17,676	1	17,676	0.0835	1,476	7,380	$7.25	$53,505
		Update address survey invitation letter	H	8,838	7,954	1	7,954	0.0167	133	884	1	884	0.0167	15	148	$7.25	$1,070
		Update address survey brochure	I	8,838	7,954	1	7,954	0.0835	664	884	1	884	0.0835	74	738	$7.25	$5,350
		Survey reminder postcard #1	J	72,828	65,545	1	65,545	0.0167	1,095	7,283	1	7,283	0.0167	122	1,216	$7.25	$8,818
		Survey reminder postcard #2	J	68,716	61,845	1	61,845	0.0167	1,033	6,871	1	6,871	0.0167	115	1,148	$7.25	$8,320
		Guide for telephone call	P	60,985	17,677	1	17,677	0.0501	886	43,308	1	43,308	0.0501	2,170	3,055	$7.25	$22,151
		Thank you letter early response	M-1,2	9,945	9,945	1	9,945	0.0167	166	0	0	0	0.0167	-	166	$7.25	$1,204
		Thank you letter	M-3,4	29,835	29,835	1	29,835	0.0167	498	0	0	0	0.0167	-	498	$7.25	$3,612
		Field locating letter	K	13,415	8,720	1	8,720	0.0167	146	4,695	1	4,695	0.0167	78	224	$7.25	$1,624
		Sorry I missed you card	L	6,976	5,232	1	5,232	0.0167	87	1,744	1	1,744	0.0167	29	116	$7.25	$845
		Guidelines for in-field recruitment	Q	5,232	4,709	1	4,709	0.0501	236	523	1	523	0.0501	26	262	$7.25	$1,900
		Participant survey	O	39,780	39,780	1	39,780	0.5511	21,923	0	0	0	0.5511	-	21,923	$7.25	$158,940
		TOTAL		88,383	70,707	Ragland-Greene, Rachelle - FNS: had to extend the decimal places out so the total burden hours sinc up with 5.6657756658	400,610		33,950.87	17,676	Ragland-Greene, Rachelle - FNS: had to extend the decimal places out so the total burden hours sinc up with ROCIS 5.7447386286	101,544		4,399.55	38,350.41		$278,041
State Agency	State SNAP Agency	FNS email to State agency	C	51	51	1	51	0.0167	1	0	0	0	0.0167	-	1	$78.31	$67
		Fact sheet	D	51	51	1	51	0.0334	2	0	0	0	0.0334	-	2	$78.31	$133
		Email request for call with agency	E	51	51	1	51	0.0167	1	0	0	0	0.0167	-	1	$61.46	$52
		Guide for call with agency	F	51	51	1	51	0.1670	9	0	0	0	0.1670	-	9	$61.46	$523
		Email request for data delivery	G	51	51	1	51	0.0334	2	0	0	0	0.0334	-	2	$61.46	$105
		Preparations and sending data		51	51	1	51	4.0000	204	0	0	0	4.0000	-	204	$61.46	$12,538
		TOTAL		51	51	6.00	306		218.63	0	0	0	0.0000	-	218.63		$13,418
		COMBINED TOTAL		88,434	70,758		400,916		34,169.5	17,676		101,544		4,399.55	Ragland-Greene, Rachelle - FNS: This is one of those rare occasions where ROCIS is 1 burden hour more than the excel chart. When this happens we push out several estimates in the chart first; more often than not, this helps flush out and resolve the minor discrepancy which we must make consistent. A more rare occurrences is we have to add numbers pass the decimal or add to fix the 1 hour discrepancy. Which I have done here. Ragland-Greene, Rachelle - FNS: 38,569.04		$291,459
													Number of responses per respondent				5.6818
													Total responses				502,460
													Estimated time per respondent				0.0768
													Total annual burden hours (respondent + nonrespondent				38,569
													Number of responses per survey respt				5.6816
													Total survey responses				502,154
													Estimated time per survey respt				0.0764
													Number of responses per State respt				6.0000
													Total state responses				306
													Estimated time per State respt				0.7145

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Sheet 2: Assumptions

Cell	Assumption
E3; E4	88,383 (sample)
F3; F4	20% unreachable; 70,707 receive letter and brochure
E5; E6	8838 new addresses for the 20% unreachable in F3, F4.
F5; F6	7954 receive initial letter and brochure (10% unlocatable)
E7	70707 + 7954 new address - 5833 early responders= 72828 targeted for first post card reminder
F7	72828 - 7283 (10% unlocatable) = 65545 that receive first postcard
E8	65545 - 4112 respond early from 1st reminder = 61433 + 7283 unlocatable = 68716 targeted for 2nd reminder card
F8	68716 - 6871 unlocatable = 61845 that receive 2nd reminder card
E9	61845 - 7731 other completers = 54114 + 6871 unlocatables = 60985 targeted for CATI followup call
F9	40% of 88,383 (sample) respond by web or CATI before field work = 35353; half by CATI.
E10	Thank you letter to early responders
E11	Thank you letter to all other responders; including field respondents
E12	15.2% of sample are target for field locating = 13,415.
F12	Assume 35% of 13415 = 4695 are unreachable. So, 13415 - 4695 = 8720 that receive field letter.
E13	20% of 8720 respond = 1744; 8720 - 1744 = 6976 targeted for SIMY card.
F13	6976 - 1744 (25%) unreachable = 5232 that receive SIMY card.
F14	Assume 10% ignore SIMY card, 4709 interact with field locator.
E15	All who agree to complete the survey
F15	780 completes per state x 51 states = 39780. 35353 complete by web or CATI and 4427 through field.
Hourly rate for State agency staff includes 33% adjustment to include fringe benefits.