Coal Markets Reporting System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form EIA-20 Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	Form and Instruction	Modified	Available
Form EIA-8A Annual Survey of Coal Stocks and Coal Exports	Form and Instruction	Modified	Available
Form EIA-7A Annual Survey of Coal Production and Preparation	Form and Instruction	Modified	Available
Form EIA-6 Emergency Coal Supply Survey	Form and Instruction	Modified	Available
Form EIA-3 Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	Form and Instruction	Modified	Available
EIA-8A Respondent Cover Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-8A Reminder Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-8A Nonrespondent Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-7A Respondent Cover Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-7A Reminder Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-7A Nonrespondent Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-3 Respondent Cover Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-3 Reminder Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
EIA-3 Nonrespondent Letter.docx	Supplementary Document	Uploaded 2020-05-27	Available
COAL Supporting Statement B_Final.docx	Supporting Statement B	Uploaded 2020-05-27	Available
EIA 1905-0167 COAL Supporting Statement A_Final.docx	Supporting Statement A	Uploaded 2020-08-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
226935	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	Form and Instruction	Modified	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers
226933	Annual Survey of Coal Stocks and Coal Exports	Form and Instruction	Modified	Annual Survey of Coal Stocks and Coal Exports
226932	Annual Survey of Coal Production and Preparation	Form and Instruction	Modified	Annual Survey of Coal Production and Preparation
226931	Emergency Coal Supply Survey	Form and Instruction	Modified	Emergency Coal Supply Survey
226930	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	Form and Instruction	Modified	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users

ICR Details

OMB Control No: 1905-0167	ICR Reference No: 202005-1905-001
Status: Historical Active	Previous ICR Reference No: 201705-1905-002
Agency/Subagency: DOE/EIA	Agency Tracking No:
Title: Coal Markets Reporting System
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  Yes
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 08/26/2020
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/27/2020
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved for three years. When EIA resubmits this package for renewal, the agency should address the feedback gleaned from cognitive interviews and public comments by clarifying the term “stripping ratio” and researching what the effects would be of of adjusting the reporting thresholds for Form-3, Form-7A, and Form-8a. EIA should consider how it can reduce the burdens of this collection while maintaining the utility and integrity of the data.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2023	36 Months From Approved	08/31/2020
Responses	2,598	0	2,814
Time Burden (Hours)	4,417	0	5,059
Cost Burden (Dollars)	0	0	0

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Abstract: The coal surveys collect data on coal production, consumption, stocks, prices, imports and exports. Data are realeased through the web and EIA publications. Respondents include producers of coke, purchasers and distributors of coal, coal mining operators, and coal-consuming non-electric sites.

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Authorizing Statute(s): PL: Pub.L. 93 - 275 13(b) Name of Law: Federal Energy Administration Act of 1974
   US Code: 15 USC 790a Name of Law: Federal Energy Administration Act of 1974
   US Code: 15 USC 764(a) Name of Law: Federal Energy Administration Act of 1974
   US Code: 15 USC 772b Name of Law: Federal Energy Administration Act of 1974
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 65977	12/02/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 31757	05/27/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

table that charts list of burden

IC Title	Form No.	Form Name
Annual Survey of Coal Production and Preparation	EIA-7A	Annual Survey of Coal Production and Preparation
Annual Survey of Coal Stocks and Coal Exports	EIA-8A	Annual Survey of Coal Stocks and Coal Exports
Emergency Coal Supply Survey	EIA-6	Emergency Coal Supply Survey
Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	EIA-20	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers
Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	EIA-3	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,598	2,814	0	0	-216	0
Annual Time Burden (Hours)	4,417	5,059	0	0	-642	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of respondents reporting on Forms EIA-3, 7A, and 8A decreased from the previous clearance cycle resulting in a burden reduction. The number of responses increased on Forms EIA-6 and EIA-20 based on a revision of EIA's information needs for emergency energy preparedness in the coal sector.

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Annual Cost to Federal Government: $539,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  Yes

Description/Changes for Common Form Usage: 

Approved RCFs using this ICR

table that charts list of RCF

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/27/2020

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