Coal Markets Reporting System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form EIA-20 Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	Form and Instruction	Modified	Available
Form EIA-20 Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	Form and Instruction	Modified	Repair queued
Form EIA-8A Annual Survey of Coal Stocks and Coal Exports	Form and Instruction	Modified	Available
Form EIA-8A Annual Survey of Coal Stocks and Coal Exports	Form and Instruction	Modified	Repair queued
Form EIA-7A Annual Survey of Coal Production and Preparation	Form and Instruction	Modified	Available
Form EIA-7A Annual Survey of Coal Production and Preparation	Form and Instruction	Modified	Repair queued
Form EIA-6 Emergency Coal Supply Survey	Form and Instruction	Modified	Available
Form EIA-6 Emergency Coal Supply Survey	Form and Instruction	Modified	Repair queued
Form EIA-3 Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	Form and Instruction	Modified	Available
Form EIA-3 Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	Form and Instruction	Modified	Repair queued
Coal_SSA_final.docx	Supporting Statement A	Uploaded 2023-06-07	Repair queued
EIA-8A Email Template_OpeningEmail.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-8A Email Template_Nonresponse.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-8A Email Template_Due Date Notice.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-3 Email Template_OpeningEmail.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-3 Email Template_Nonresponse.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-3 Email Template_Due Date Notice.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-7A Email Template_OpeningEmail.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-7A Email Template_Nonresponse.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
EIA-7A Email Template_Due Date Notice.docx	Supplementary Document	Uploaded 2023-06-02	Repair queued
Coal_SSB_final.docx	Supporting Statement B	Uploaded 2023-06-02	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
226935	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	Form and Instruction	Modified	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers
226935	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	Form and Instruction	Modified
226933	Annual Survey of Coal Stocks and Coal Exports	Form and Instruction	Modified	Annual Survey of Coal Stocks and Coal Exports
226933	Annual Survey of Coal Stocks and Coal Exports	Form and Instruction	Modified
226932	Annual Survey of Coal Production and Preparation	Form and Instruction	Modified	Annual Survey of Coal Production and Preparation
226932	Annual Survey of Coal Production and Preparation	Form and Instruction	Modified
226931	Emergency Coal Supply Survey	Form and Instruction	Modified	Emergency Coal Supply Survey
226931	Emergency Coal Supply Survey	Form and Instruction	Modified
226930	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	Form and Instruction	Modified	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users
226930	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	Form and Instruction	Modified

ICR Details

OMB Control No: 1905-0167	ICR Reference No: 202306-1905-001
Status: Historical Active	Previous ICR Reference No: 202005-1905-001
Agency/Subagency: DOE/EIA	Agency Tracking No:
Title: Coal Markets Reporting System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  Yes
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/14/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/07/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2026	36 Months From Approved	08/31/2023
Responses	1,874	0	2,598
Time Burden (Hours)	3,149	0	4,417
Cost Burden (Dollars)	275,097	0	0

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Abstract: The coal surveys collect data on coal production, consumption, stocks, prices, imports and exports. Data are released through the web and EIA publications. Respondents include producers of coke, purchasers and distributors of coal, coal mining operators, and coal-consuming non-electric sites.

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Authorizing Statute(s): US Code: 15 USC 772 Name of Law: Federal Energy Administration Act of 1974
   US Code: 15 USC 764 Name of Law: Federal Energy Administration Act of 1974
   US Code: 15 USC 790a Name of Law: Federal Energy Administration Act of 1974
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 2349	01/13/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 34848	05/31/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

table that charts list of burden

IC Title	Form No.	Form Name
Annual Survey of Coal Production and Preparation	EIA-7A	Annual Survey of Coal Production and Preparation
Annual Survey of Coal Stocks and Coal Exports	EIA-8A	Annual Survey of Coal Stocks and Coal Exports
Emergency Coal Supply Survey	EIA-6	Emergency Coal Supply Survey
Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers	EIA-20	Emergency Weekly Coal Monitoring Survey for Coal Burning Power Producers
Quarterly Survey of Industrial, Commercial, & Institutional Coal Users	EIA-3	Quarterly Survey of Industrial, Commercial, & Institutional Coal Users

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,874	2,598	0	-724	0	0
Annual Time Burden (Hours)	3,149	4,417	0	-1,268	0	0
Annual Cost Burden (Dollars)	275,097	0	0	275,097	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The changes in burden are attributable to both changing market conditions affecting the demand for coal and EIA’s proposed changes. For the Forms EIA-3 and EIA-7A, the number of respondents decreased overall due to fewer companies meeting the reporting thresholds. Form EIA-7A is a threshold survey, where MSHA tracks the entire universe of mines while EIA has only a subset. In a given year, a mine may meet the threshold of production, while the next year the mine may not meet the threshold, thus constantly dropping off or being added back on. This frame is re-defined twice each reporting year. This change in burden reflects coal mine closures and decreases in production which caused some mines to no longer be eligible to file a report because their production level was below the reporting threshold. Also, EIA proposes an increase in the reporting threshold, reducing the burden further. Form EIA-3 is also a threshold survey, in which only companies using at least 1,000 tons of coal during a rolling 4-quarter period are included in the frame. Numerous facilities closed or switched fuel to natural gas in the last few years. Form EIA-6 draws from the EIA-7A frame, so decreases in the EIA-7A frame result in fewer potential respondents for the EIA-6. Decreases in the EIA-20 frame are attributable to coal-fired power plant retirements in recent years.

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Annual Cost to Federal Government: $587,583

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  Yes

Description/Changes for Common Form Usage: 

Approved RCFs using this ICR

table that charts list of RCF

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/07/2023

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