National Electronic Health Records Survey (NEHRS)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 0920-1015 NEHRS	Form and Instruction	Modified	Available
NATIONAL ELECTRONIC HEALTH RECORDS SURVEY (NEHRS)	Form and Instruction	Removed	Available
COVID19_OMB_Memo_NEHRS_062620.docx	Supplementary Document	Uploaded 2020-07-01	Available
Att C1 - Letters (clean).docx	Supplementary Document	Uploaded 2020-07-01	Available
Att B - Changes to the NEHRS Instrument 26Jun2020.docx	Supplementary Document	Uploaded 2020-07-01	Available
2020 NEHRS Non-substantive Change 30June2020.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2020-07-01	Available
SS-A 2020 NEHRS 121619.docx	Supporting Statement A	Uploaded 2019-12-17	Available
Att_C1_-_2019_Instrument[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_H_-_Flyer[2].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_F_-_ERB_Approval_Letter[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_E_–_List_of_Consultants[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_D_-_Changes_to_to_the_Instrument_102319[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_C3_-_Proposed_2020_Instrument[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_B2_-Public_Comment_and_Response_102819[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_B1_-_60-Day_FRN_8-8-2019_(with_HEADER)[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_A_-_Applicable_Laws_and_Regulations[2].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att_G_-_Letters[1].pdf	Supplementary Document	Uploaded 2019-11-12	Available
Att A - Changes to 2017 NEHRS 061118.docx	Supplementary Document	Uploaded 2018-06-14	Available
Nonsubstantive Change 061218.doc	Justification for No Material/Nonsubstantive Change	Uploaded 2018-06-14	Available
Att D - 2018 NEHRS Letters 061118.docx	Supplementary Document	Uploaded 2018-06-14	Available
Att L Consultants.docx	Supplementary Document	Uploaded 2017-06-09	Available
Att M - IRB Approval Letter.docx	Supplementary Document	Uploaded 2017-06-09	Available
Att K3-Supp Phone Script (Non-Resp)- nonresp.docx	Supplementary Document	Uploaded 2017-07-14	Available
Att K2 - Supp Phone Script - nonhie.docx	Supplementary Document	Uploaded 2017-07-14	Available
Att K1 - Supp Phone Script - hie.docx	Supplementary Document	Uploaded 2017-07-14	Available
Att J - 2017 NEHRS Phone Script.docx	Supplementary Document	Uploaded 2017-06-09	Available
Att I2 - QuickStats.pdf	Supplementary Document	Uploaded 2017-06-09	Available
Att I1 - NCHS Data brief.pdf	Supplementary Document	Uploaded 2017-06-09	Available
Att H2 - Supp Letters - non-resp.docx	Supplementary Document	Uploaded 2017-07-14	Available
Att H1 - Supp Letters - resp.docx	Supplementary Document	Uploaded 2017-07-14	Available
Att G- 2017 NEHRS Letters.docx	Supplementary Document	Uploaded 2017-07-14	Available
Att D - Proposed Changes to the NEHRS.pdf	Supplementary Document	Uploaded 2017-06-09	Available
Att B2 - Federal Register Public Comment.docx	Supplementary Document	Uploaded 2017-06-09	Available
Att B1 - 60-day Federal Register Notice.pdf	Supplementary Document	Uploaded 2017-06-09	Available
Att A - Applicable Laws and Regulations.pdf	Supplementary Document	Uploaded 2017-06-09	Available
SS-B_2020_102819[1].docx	Supporting Statement B	Uploaded 2019-11-12	Available
Attachment B - Changes to 2016 NEHRS.pdf	Supplementary Document	Uploaded 2016-01-13	Available
Attachment C - 2016 NEHRS Letters.pdf	Supplementary Document	Uploaded 2016-01-13	Available
Nonsubstantive Change 11192015.doc	Supplementary Document	Uploaded 2016-01-13	Available
Nonsubstantive Change_120914.doc	Justification for No Material/Nonsubstantive Change	Uploaded 2015-01-27	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
238511	NEHRS	Form and Instruction	Modified
227139	NATIONAL ELECTRONIC HEALTH RECORDS SURVEY (NEHRS)	Form and Instruction	Removed

ICR Details

OMB Control No: 0920-1015	ICR Reference No: 202007-0920-003
Status: Active	Previous ICR Reference No: 201911-0920-005
Agency/Subagency: HHS/CDC	Agency Tracking No: 0920-1015
Title: National Electronic Health Records Survey (NEHRS)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/01/2020
	Date Received in OIRA: 07/01/2020
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2022	12/31/2022	12/31/2022
Responses	10,302	0	20,604
Time Burden (Hours)	3,434	0	10,302
Cost Burden (Dollars)	0	0	0

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Abstract: The National Center for Health Statistics (NCHS) requests approval for a revision to the National Electronic Health Records Survey (NEHRS). The purpose of this study is to collect information on office-based physicians’ adoption and use of EHR systems, practice information, patient engagement, controlled substances prescribing practices, use of HIE, and the documentation and burden associated with medical record systems (which include both paper-based and EHR systems). The requested changes include the addition of COVID-19 related questions as well as a few other minor edits. The annualized burden has been reduced from 5,151 to 3,434 hours.

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Authorizing Statute(s): US Code: 42 USC 242k Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 38986	08/08/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 65393	11/27/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
NATIONAL ELECTRONIC HEALTH RECORDS SURVEY (NEHRS)	n/a, n/a	2018 NEHRS Questionnaire ,   CATI Option for the 2018 NEHRS Questionnaire
NEHRS	0920-1015	NEHRS Survey

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,302	20,604	0	0	-10,302	0
Annual Time Burden (Hours)	3,434	10,302	0	-1,717	-5,151	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The actual burden decreased due to streamlining the survey. The large burden decrease in ROCIS is partly due to duplicate entry of the instrument.

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Annual Cost to Federal Government: $839,981

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/01/2020

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