[NCHS] National Electronic Health Records Survey (NEHRS)

Forms and Documents

Document Name	Status
NEHRS Form and Instruction	Modified
Att H2 - 2021 NEHRS Flyer.docx Supplementary Document	2023-08-04
Att H1 - MMWR QuickStat.pdf Supplementary Document	2023-08-04
Att G - Repondent Emails and Letters.docx Supplementary Document	2023-08-04
SS-A-NEHRS 7272023.docx Supporting Statement A	2023-08-04
Att F - ERB Protocol Approval Letter.docx Supplementary Document	2023-08-04
Att E - List of Consultants.pdf Supplementary Document	2023-08-04
Att D - Changes to the NEHRS instrument.pdf Supplementary Document	2023-08-04
Att B - Published 60-Day FRN.pdf Supplementary Document	2023-08-04
Att A - Applicable Laws and Regulations.pdf Supplementary Document	2023-08-04
SS-B-NEHRS 7202023.docx Supporting Statement B	2023-08-04

IC Document Collections

IC ID	Document Title	Status
238511	NEHRS Form and Instruction	Modified

ICR Details

OMB Control No: 0920-1015	ICR Reference No: 202308-0920-002
Status: Received in OIRA	Previous ICR Reference No: 202007-0920-003
Agency/Subagency: HHS/CDC	Agency Tracking No: 0920-1015
Title: [NCHS] National Electronic Health Records Survey (NEHRS)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 08/08/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	16,633	0
Time Burden (Hours)	5,544	0
Cost Burden (Dollars)	0	0

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Abstract: The National Center for Health Statistics (NCHS) requests approval for a revision to the National Electronic Health Records Survey (NEHRS). The purpose of this study is to collect information on office-based physicians’ adoption and use of EHR systems, practice information, patient engagement, controlled substances prescribing practices, use of HIE, and the documentation and burden associated with medical record systems (which include both paper-based and EHR systems). This is a reinstatement with change. NCHS is requesting 16,633 respondents and 5,544 total burden hours. This data collection will include minor content changes.

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Authorizing Statute(s): US Code: 42 USC 242k Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 32223	05/19/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 52163	08/07/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
NEHRS	n/a	NEHRS Survey

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	16,633	0	0	16,633	0	0
Annual Time Burden (Hours)	5,544	0	0	5,544	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of expected respondents has increased.This is a reinstatement with change. NCHS is requesting 16,633 respondents and 5,544 total burden hours. This data collection will include new content on social determinants of health or social needs, interoperability, and exchange of patient health information with public health agencies. The new content has been asked previously on NEHRS or other survey data collections. The survey will be designed for national level estimates.

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Annual Cost to Federal Government: $1,036,665

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/08/2023

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