Incoming and Outgoing Intergovernmental Personnel Act (IPA) Assignment Agreement

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SSA-188 Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Outgoing Assignments	Form and Instruction	Modified	Repair queued
Form SSA-187 Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Incoming Assignments	Form and Instruction	Modified	Repair queued
Form SSA-188 Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Outgoing Assignments	Form and Instruction	Modified	Repair queued
Form SSA-187 Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Incoming Assignments	Form and Instruction	Modified	Repair queued
Form SSA-187 Non-Federal Employee Respondent	Form and Instruction	Modified	Repair queued
Supporting Statement - 0792.docx	Supporting Statement A	Uploaded 2021-02-04	Repair queued
Addendum - 0792.docx	Supplementary Document	Uploaded 2021-02-04	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
199024	Non-Federal Employer Signers	Form and Instruction	Modified	Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Outgoing Assignments
199024	Non-Federal Employer Signers	Form and Instruction	Modified	Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Incoming Assignments
199024	Non-Federal Employer Signers	Other-Revised PA & PRA Statements	Modified
199023	Non-Federal Employee Respondent	Form and Instruction	Modified	Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Outgoing Assignments
199023	Non-Federal Employee Respondent	Form and Instruction	Modified	Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Incoming Assignments
199023	Non-Federal Employee Respondent	Form and Instruction	Modified
199023	Non-Federal Employee Respondent	Other-Revised PA & PRA Statements	Modified

ICR Details

OMB Control No: 0960-0792	ICR Reference No: 202010-0960-004
Status: Historical Active	Previous ICR Reference No: 201706-0960-003
Agency/Subagency: SSA	Agency Tracking No:
Title: Incoming and Outgoing Intergovernmental Personnel Act (IPA) Assignment Agreement
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 07/20/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/04/2021
Terms of Clearance: The agency made minor changes to the supporting statement and updated the instrument to clarify that it can be fully electronically completed (including the signature field).

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2026	36 Months From Approved	07/31/2023
Responses	15	0	30
Time Burden (Hours)	3	0	7
Cost Burden (Dollars)	0	0	0

---

Abstract: The Intergovernmental Personnel Act (IPA) mobility program provides for the temporary assignment of civilian personnel between the Federal Government and State and local governments; colleges and universities; Indian tribal governments; federally funded research and development centers; and other eligible organizations. The Office of Personnel Management (OPM) created a generic form, the OF-69, for agencies to use as a template when collecting information for the IPA assignment. The OF-69 collects specific information about the agreement including: (1) the enrolled employee’s name, Social Security number, job title, salary, classification, and address; (2) the type of assignment; (3) the reimbursement arrangement; and (4) an explanation as to how the assignment benefits both SSA and the non-federal organization involved in the exchange. OPM directs agencies to use their own forms for recording these agreements. Accordingly, SSA modified the OF-69 to meet our needs, creating the SSA-187 for incoming employees and the SSA-188 for outgoing employees. SSA collects information on the SSA-187 and SSA-188 to document the IPA assignment and to act as an agreement between the agencies. Respondents are personnel from State and local governments; colleges and universities; Indian tribal governments; federally funded research and development centers; and other eligible organizations who participate in the IPA exchange with SSA.

---

Authorizing Statute(s): US Code: 5 USC 3371 - 3375 Name of Law: Assignments to and from States
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 70216	11/04/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 8246	02/04/2021
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Non-Federal Employee Respondent	SSA-187, SSA-188	Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Incoming Assignments ,   Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Outgoing Assignments
Non-Federal Employer Signers	SSA-188, SSA-187	Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Incoming Assignments ,   Assignment Agreement Title IV of the Intergovernmental Personnel Act of 1970: Outgoing Assignments

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	15	30	0	0	-15	0
Annual Time Burden (Hours)	3	7	0	0	-4	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2017, the burden was 7 hours. However, we are currently reporting a burden of 3 hours. This change stems from a decrease in the number of responses from 30 to 15, due to eligible organizations who participate in the IPA exchange choosing to conduct fewer exchanges with SSA over the past few years. There is no change to the burden time per response. Although the number of responses changed, SSA did not take any actions to cause this change. These figures represent current Management Information data..

---

Annual Cost to Federal Government: $108,016

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/04/2021

---