Addendum - 0792

Addendum to the Supporting Statement for

Forms SSA-187 and SSA-188

Incoming and Outgoing Intergovernmental

Personnel Act Assignment Agreement

5 CFR 334

OMB No. 0960-0792

Minor Revisions to the Collection Instruments

SSA is making the following revisions:

• Change #1: The forms incorporate built-in calculations that automatically update multiple pages of the forms. One of the organizations completing the forms discovered some pages should not be included in the automatic updates. We updated the forms to exclude certain pages from erroneous automatic updates.

Justification #1: This change will allow for accurate documentation of the costs of the Intergovernmental Personnel Act assignments.

• Change #2: SSA will allow signatories outside of SSA to type their signature on the signature lines on the forms.

Justification #2: Due to limitations imposed by COVID-19, SSA must find a means of allowing multiple signatories to sign forms without printing and scanning them. Therefore, we revised the forms to include digital signatures.

• Change #3: SSA will incorporate the ability to encrypt and password protect forms that have been completed or are in the process of completion.

Justification #3: By allowing for encryption and password protection, SSA ensures that, as forms are sent electronically outside of its network via email, it is protecting PII.

• Change #4: We are revising the PRA statements on these forms.

Justification #4: We are revising the PRA statements to reflect our current boilerplate language.  The current language, which dates back to the last reprint of the forms, is now outdated.

• Change #5: We are revising the Privacy Act Statements on these forms.

Justification #5: SSA’s Office of the General Counsel is conducting a systematic review of SSA’s Privacy Act Statements on agency forms. As a result, SSA is updating the Privacy Act Statements on these forms.