FGIS-968 Weight Loading Log

This worksheet intended to print on legal-sized paper (8 1/2 x 14 inch)

FORM FGIS-968 (01/18) Previous editions are obsolete. Expires January 2021 Form Approved OMB NO. 0580-0013 Statement on Reverse
U.S. DEPARTMENT OF AGRICULTURE
AGRICULTURAL MARKETING SERVICE
FEDERAL GRAIN INSPECTION SERVICE

WEIGHT LOADING LOG
This log is NOT an officialcertificate of weight.
Instructions on reverse

DATE

TIME
FROM

TO

SUBLOT

TAPE

SHIPPING
BINS

IDENTIFICATION OF CARRIER

LOAD ORDER

LOADING STARTED
DATE

LOCATION (City, State)

GRAIN

ACCOUNT OF:

FIELD OFFICE

STOWAGE

SCALE
NO.

WEIGHT

STOWAGE OF VESSEL

HOLD NO.:

CONDITION:

Page __________ of ________
DATE/TIME:

TIME

LOADING STARTED
DATE

TIME
ACCUMULATED POUNDS Prev. Pg

TOTAL POUNDS

Weigher

DATE

REMARKS

TIME

GRAIN HANDLING PRACTICES OBSERVATIONS
DATE

TOTAL WEIGHT LOADED (pounds)

CERTIFIED BY (PRINTED NAME))

TIME

BY:

DATE

WARNING: Any person who shall knowingly falsely make, issue, alter, forge, or counterfeit this log or participate in any such actions or otherwise violate provisions in the U.S. Grain Standards Act, the U.S. Warehouse Act, or related Federal laws is subject to criminal prosecution and assessment of civil penalties.

BY:

DEFINITION OF TERMS
IDENTIFICATION OF CARRIER - Name of ship, number, etc.

TAPE - The number of the tape corresponding to the subtotal or sublot entry.

LOCATION (City and State) - Location of grain facility.

SCALE - Number of the scale.

ACCOUNT OF - The name of the grain facility (e.g., Columbia Grain Elevator, T-5). If the elevator is
not the owner of the grain, record the elevator and the owner (e.g., Public Elevator/Cargill).
LOAD ORDER - Contract load order number for the lot. Entry optional.

SHIPPING BINS - If the elevator has a shipping bin system, record bin numbers here to ensure grain
flow integrity. If the elevator does not use shipping bins, leave this column blank.
STOWAGE - Record stowage for the sublot or subtotal. This entry is optional when inspection
stowage is identical. If the entry is omitted, write “See Inspection Log” in the stowage column.

GRAIN - Kind of grain.

SCALE NO. - Number of the scale used for the corresponding entry.

FIELD OFFICE - The field office that has jurisdiction over the grain facility. This entry may also
include State jurisdiction (e.g., NOFO/State of Alabama).

WEIGHT - Record the amount of grain weighed on the corresponding scale.

LOADING STARTED - Time and date the first grain was loaded aboard the vessel. Recorded in
Military time.
LOADING FINISHED - Time and date all the grain was properly stowed aboard the vessel.
Recorded in Military time.
STOWAGE OF VESSEL - List the hold into which the grain was loaded and note the type of ship,
e.g., tanker, ‘tween decker, etc. When the stowage is identical to inspection, this entry may be
omitted. Write “see Inspection Log” in the stowage space before loading.
PRIOR-TO-LOADING STOWAGE RESULTS - Date, time, inspector of stowage area. This entry may
be omitted. See “STOWAGE OF VESSEL”.
DATE - Date of sublot/subtotal cutoff.
TIME - Start and finish time for the sublot or subtotal. This entry may not be on an individual tape
basis. Record in Military time.
SUBLOT - This entry will correspond to the inspection sublot number. This may not be applicable at
elevators that are using the subtotal method.

TOTAL POUNDS - Record the total amount of grain weighed for the sublot or subtotal. If the elevator
uses more than one scale, add all weights for the scales used and record that amount in this column.
ACCUMULATED POUNDS - Prev. Pg. - Use this space to record the total accumulated pounds from
the previous page.
ACCUMULATED POUNDS - Use this column to keep a running total of pounds for the ship.
WEIGHER - Initials of the weigher responsible for this line of the log.
REMARKS - This column will be used to record anything associated with, or unusual to, the weighing
operation and certification of the shiplot. Date and time columns are provided for recording when
these events occur.
GRAIN HANDING PRACTICES OBSERVATIONS - Date, time, inspector, making tours of facilities
following Grain Handling Practices instructions.
TOTAL NET WEIGHT LOADED (Pounds) - The total amount of grain officially weighed.
CERTIFIED BY (PRINTED NAME) - NAME of the weigher who finished the ship, the last weigher to
work the log.

NOTE: Attach scale tickets, weight tickets, or continuous tape to the original (AGENCY) copy. Retention period is 5 years.
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0580-0013. The time required
to complete this information collection is estimated to average 4.85 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and main taining the data needed, and completing and reviewing the collection of information.

FORM FGIS-968 (1/18) Reverse

FORM FGIS-968 (1/18) Previous editions are obsolete. Expires January 2021
U.S. DEPARTMENT OF AGRICULTURE
AGRICULTURAL MARKETING SERVICE
FEDERAL GRAIN INSPECTION SERVICE

IDENTIFICATION OF CARRIER

LOCATION (City, State)

WEIGHT LOADING LOG
This log is NOT an officialcertificate of weight.
Instructions on reverse

DATE

TIME
FROM

TO

SUBLOT

TAPE

ACCOUNT OF:
SHIPPING
BINS

STOWAGE

SCALE
NO.

1

LOAD ORDER

2

GRAIN

3

FIELD OFFICE
WEIGHT

4

LOADING STARTED

5
6

7

DATE

Form Approved OMB NO. 0580-0013 Statement on Reverse

STOWAGE OF VESSEL

HOLD NO.:

8

DATE/TIME:

9

TIME

LOADING STARTED
DATE

Page __________ of ________

CONDITION:

10

TIME
ACCUMULATED POUNDS Prev. Pg

TOTAL POUNDS

20

11

Weigher

DATE

REMARKS

TIME

23

12
13

14

21

22

15
16
17
18

19

GRAIN HANDLING PRACTICES OBSERVATIONS
DATE

TOTAL WEIGHT LOADED (pounds)

25

CERTIFIED BY (PRINTED NAME)

26

TIME

BY:

24

DATE

27

WARNING: Any person who shall knowingly falsely make, issue, alter, forge, or counterfeit this log or participate in any such actions or otherwise violate provisions in the U.S. Grain Standards Act, the U.S. Warehouse Act, or related Federal laws is subject to criminal prosecution and assessment of civil penalties.

BY:

Weight Loading Log Instructions
1. Identification of Carrier - Name of ship, number, etc.
2. Location (City and State) - Location of grain facility.
3. Account of - The name of the grain facility (e.g., Cargill Irving
Elevator). If the elevator is not the owner of the grain, record
the elevator and the owner (e.g., Public Elevator/ Concourse
Grain Company).
4. Load Order - Contract load order number for the lot. Entry
optional.
5. Grain - Kind of grain.
6. Field Office - The field office that has jurisdiction over the
grain facility. This entry may also include State jurisdiction
(e.g., Mobile FO/State of Alabama).
7. Loading Started - Time and date the first grain was loaded
aboard the vessel. Record in Military time.
8. Loading Finished - Time and date all the grain was properly
stowed aboard the vessel. Record in Military time.
9. Stowage of Vessel - List the holds into which the grain was
loaded and notation on the type of ship, i.e., tanker, ‘tween
decker, etc. When the stowage is identical to inspection,
this entry may be omitted. Write “See Inspection Log” in the
stowage space.
10. Hold No. – Condition, date, time, and initials of inspector for
PRIOR-TO-LOADING STOWAGE RESULTS. This entry may
be omitted. See “STOWAGE OF VESSEL”.
11. Date - Date of sublot/subtotal cutoff.

12. Time - Start and finish time for the sublot or subtotal. This
entry may not be on an individual tape basis. Record in
Military time.
13. Sublot - This entry will correspond to the inspection sublot
number. This may not be applicable at elevators that are
using the subtotal method.
14. Tape – The number of the scale tape corresponding to the
subtotal or sublot entry.

22. Weigher – Initials of the weigher responsible for this line of
the log.
23. Remarks – This column will be used to record anything
associated with, or unusual to, the weighing operation
and certification of the shiplot. Date and time columns are
provided for recording when these events occur.
•

results of the preloading survey;

•

notations regarding downtimes in the weighing or
loading operation (e.g., lunch, weather, overnight, etc.);

•

notations on scale malfunctions;

•

weighback weights and explanations for the weighbacks;

•

rejected and returned (R&R) explanations;

•

notations regarding periodic verification of control board
indicators and actual house setting;

17. Scale No. - Number of scale used for the corresponding
entry.

•

results of the postloading survey;

•

cutoff weights and times;

18. Weight - Record the amount of grain weighed on the
corresponding scale.

•

final corrections for spills.

15. Shipping Bins – If the elevator has a shipping bin system,
record bin numbers here to ensure grain flow integrity. If the
elevator does not use shipping bins, leave this column blank.
16. Stowage – Record stowag`e for the sublot or subtotal. This
entry is optional when inspection stowage is identical. If the
entry is omitted, write “See Inspection Log” in the stowage
column.

19. Total Pounds - Record the total amount of grain weighed for
the sublot or subtotal. If the elevator uses more than one
scale, add all weights for the scales used and record that
amount in this column.
20. Accumulated Pounds Prev. Pg. - Use this space to record
the total accumulated pounds from the previous page.
21. Accumulated Pounds - Use this column to keep a running
total of pounds for the ship.
Contact Information
Joseph Han
Field Management Division
Policy, Procedures, and Market Analysis Branch
Email: [email protected]

24. Grain Handling Practices Observations – Date, time, and
inspector’s initials making tours of facilities following Grain
Handling Practices instructions. Do not state results.
25. Total Net Weight Loaded – The total amount of grain officially
weighed.
26. Certified By (Printed Name) – Name of the weigher who
finished the ship, the last weigher to work the log.
27. Printed Name – The printed name of the individual certifying
the log.