Grant Request Automated Submissions Program (GRASP)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form Ds-576 Request for Assistance	Form and Instruction	Unchanged	Available
Form DS-575 Overseas School Summary Budget Information	Form and Instruction	Unchanged	Available
Form DS-574 Information Regarding Professional Staff Members of Overseas Schools	Form and Instruction	Unchanged	Available
Form DS-573 Overseas School Questionnaire	Form and Instruction	Unchanged	Available
Form DS-573 Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Unchanged	Repair queued
Legal Authorities.docx	Supplementary Document	Uploaded 2021-05-07	Available
Legal Authorities.docx	Supplementary Document	Uploaded 2021-05-07	Repair queued
Supporting Statement_1405-0036.docx	Supporting Statement A	Uploaded 2021-05-07	Available
Supporting Statement_1405-0036.docx	Supporting Statement A	Uploaded 2021-05-07	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
14849	Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Unchanged	Request for Assistance
14849	Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Unchanged	Overseas School Summary Budget Information
14849	Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Unchanged	Information Regarding Professional Staff Members of Overseas Schools
14849	Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Unchanged	Overseas School Questionnaire
14849	Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Unchanged

ICR Details

OMB Control No: 1405-0036	ICR Reference No: 202105-1405-002
Status: Active	Previous ICR Reference No: 201804-1405-004
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Grant Request Automated Submissions Program (GRASP)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/29/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/07/2021
Terms of Clearance: OMB is approving this ICR for one year. When the agency resubmits this ICR, it should ensure the Supporting Statement and instruments are updated to reflect contemporary use of the information collection. In addition, prior to resubmission, the agency will do the following: (1) Revise the Supporting Statement A consistent with the feedback provided in correspondence on 3/28/2022. (2) Include, if they are still in-use, the sample forms, notices, and correspondences provided to OBM in correspondence on 12/23/2022. (3) Include a full, updated set of instruments associated with the collection, including copies of any paper forms and screenshots of any online systems. (4) Include an up-to-date flowchart regarding the stages of user interaction with GRASP.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2025	36 Months From Approved	02/29/2024
Responses	192	0	192
Time Burden (Hours)	288	0	288
Cost Burden (Dollars)	585	0	585

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Abstract: The Office of Overseas Schools of the Department of State (A/OPR/ OS) is responsible for determining that adequate educational opportunities exist at Foreign Service Posts for dependents of U.S. Government personnel stationed abroad, and for assisting American-sponsored overseas schools to demonstrate U.S. educational philosophy and practice. GRASP, regulated by Section 29 of the Department of State Basic Authorities Act of 1956, as amended (22 U.S.C. 2701), is used to gather information about the schools, their enrollment, staff programs and budget, which is necessary to appraise each school seeking assistance, determine

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Authorizing Statute(s): US Code: 22 USC 2701 Name of Law: Department of State Basic Authorities Act of 1956, as amended, Section 29
   US Code: 22 USC 2452 Name of Law: Mutual Educational and Cultural Affairs Act of 1961, as amended, Section 102
   US Code: 22 USC 2396(d) Name of Law: Foreign Assistance Act of 1961, as amended, Section 636 (d)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 5306	01/19/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 22804	04/26/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Grant Request Automated Submissions Program (GRASP)	DS-573, DS-574, DS-575, Ds-576	Overseas School Questionnaire ,   Information Regarding Professional Staff Members of Overseas Schools ,   Overseas School Summary Budget Information ,   Request for Assistance

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	192	192	0	0	0	0
Annual Time Burden (Hours)	288	288	0	0	0	0
Annual Cost Burden (Dollars)	585	585	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $6,734

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/07/2021

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