Grant Request Automated Submissions Program (GRASP)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form Website Overseas School Application	Form and Instruction	Modified	Available
AOS Full Form Navigation.docx	Supplementary Document	Uploaded 2025-02-26	Available
L_OMB_Response.docx	Supplementary Document	Uploaded 2025-02-26	Available
Legal Authorities.docx	Supplementary Document	Uploaded 2021-05-07	Available
SupportStatements-MyGrantsPlatform2024Final.docx	Supporting Statement A	Uploaded 2025-02-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
14849	Grant Request Automated Submissions Program (GRASP)	Form and Instruction	Modified	Overseas School Application

ICR Details

OMB Control No: 1405-0036	ICR Reference No: 202502-1405-005
Status: Received in OIRA	Previous ICR Reference No: 202105-1405-002
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Grant Request Automated Submissions Program (GRASP)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 02/26/2025

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	07/31/2026
Responses	193	192
Time Burden (Hours)	290	288
Cost Burden (Dollars)	588	585

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Abstract: The Office of Overseas Schools of the Department of State (A/OPR/ OS) is responsible for determining that adequate educational opportunities exist at Foreign Service Posts for dependents of U.S. Government personnel stationed abroad, and for assisting American-sponsored overseas schools to demonstrate U.S. educational philosophy and practice. GRASP, regulated by Section 29 of the Department of State Basic Authorities Act of 1956, as amended (22 U.S.C. 2701), is used to gather information about the schools, their enrollment, staff programs and budget, which is necessary to appraise each school seeking assistance, determine

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Authorizing Statute(s): US Code: 22 USC 2452 Name of Law: Mutual Educational and Cultural Affairs Act of 1961, as amended, Section 102
   US Code: 22 USC 2396(d) Name of Law: Foreign Assistance Act of 1961, as amended, Section 636 (d)
   US Code: 22 USC 2701 Name of Law: Department of State Basic Authorities Act of 1956, as amended, Section 29
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 12593	12/12/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 12676	02/26/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Grant Request Automated Submissions Program (GRASP)	Website	Overseas School Application

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	193	192	0	1	0	0
Annual Time Burden (Hours)	290	288	0	2	0	0
Annual Cost Burden (Dollars)	588	585	0	3	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The estimated burden to the Federal Government is $6,780.00, based on the number of responses (193) and the average hourly processing time (15 minutes for Post +30 minutes for Office of Overseas Schools = 45 minutes) for a total of 144.75 minutes, times the average hourly salaries for Post and the Office of Overseas Schools.

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Annual Cost to Federal Government: $6,780

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/26/2025

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