Data Exchange Request Form

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SSA-157 Data Exchange Request Form	Form	Removed	Available
Form SSA-157 eCBSV Applicants – SSA-157 with Certification Statement	Form	Removed	Missing upstream
Form SSA-157 Data Exchange Request Form	Form	Modified	Available
Form SSA-157 Data Exchange Request Form - State and Local Governments	Form	Modified	Missing upstream
Form SSA-157 Data Exchange Request Form	Form	Modified	Available
Form SSA-157 Data Exchange Request Form - Private Sector Respondents	Form	Modified	Repair queued
Supporting Statement - 0960-0802 (Final).docx	Supporting Statement A	Uploaded 2024-09-16	Available
Supporting Statement - 0802 (Final).docx	Supporting Statement A	Uploaded 2021-11-19	Repair queued
Addendum - 0802 (Final).docx	Supplementary Document	Uploaded 2021-11-19	Available
Addendum - 0802 (Final).docx	Supplementary Document	Uploaded 2021-11-19	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
235841	eCBSV Applicants – SSA-157 with Certification Statement	Form	Removed	Data Exchange Request Form
235841	eCBSV Applicants – SSA-157 with Certification Statement	Form	Removed
235841	eCBSV Applicants – SSA-157 with Certification Statement	Instruction	Removed
215703	Data Exchange Request Form - State and Local Governments	Form	Modified	Data Exchange Request Form
215703	Data Exchange Request Form - State and Local Governments	Form	Modified
215703	Data Exchange Request Form - State and Local Governments	Other-Revised Paperwork Reduction Act	Modified
215635	Data Exchange Request Form - Private Sector Respondents	Form	Modified	Data Exchange Request Form
215635	Data Exchange Request Form - Private Sector Respondents	Form	Modified
215635	Data Exchange Request Form - Private Sector Respondents	Other-Revised Paperwork Reduction Act	Modified

ICR Details

OMB Control No: 0960-0802	ICR Reference No: 202107-0960-006
Status: Active	Previous ICR Reference No: 201904-0960-014
Agency/Subagency: SSA	Agency Tracking No:
Title: Data Exchange Request Form
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/19/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 11/19/2021
Terms of Clearance: In accordance with 5 CFR 1320, this information collection is approved.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2026	36 Months From Approved	11/30/2024
Responses	213	0	346
Time Burden (Hours)	1,704	0	180
Cost Burden (Dollars)	0	0	0

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Abstract: SSA engages in various forms of data exchanges from Social Security number verifications to computer matches for benefit eligibility, depending on the requestor's business needs. Section 1106 of the Social Security Act requires we consider the requestor's legal authority to receive the data, our disclosure policies, systems' feasibility, systems' security, and costs before entering into a data exchange agreement. We will use Form SSA-157, Data Exchange Request Form, for this purpose. Respondents are Federal, State, local, and foreign governments, as well as private organizations seeking to share data electronically with SSA.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 47190	08/23/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 64585	11/18/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Data Exchange Request Form - State and Local Governments	SSA-157	Data Exchange Request Form
Data Exchange Request Form - Private Sector Respondents	SSA-157	Data Exchange Request Form
eCBSV Applicants – SSA-157 with Certification Statement	SSA-157	Data Exchange Request Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	213	346	0	-200	67	0
Annual Time Burden (Hours)	1,704	180	0	-107	1,631	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: When we last cleared this IC in 2018, the burden was 73 hours. However, we are currently reporting a burden of 1,704 hours. This change stems from an increase in respondents requesting to use Form SSA-157. In addition, there has been an increase in the burden time per response to 408 minutes to allow for respondent corrections after SSA initial review, and to allow for the time it takes to set up the exchange with SSA.

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Annual Cost to Federal Government: $213,323

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/19/2021

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