Railroad Service and Compensation Reports/System Access Application/Report Certification

Forms and Documents

Document Name	Status
Form BA-12 Railroad Service and Compensation Reports/System Access Application Form and Instruction	Modified
3220-0008.docx Supporting Statement A	2021-09-27
Form UI-41 (08-17).pdf Supplementary Document	2018-04-23
Form GL-99 (01-18).pdf Supplementary Document	2018-04-23

IC Document Collections

IC ID	Document Title	Status
33808	Railroad Service and Compensation Reports/System Access Application Form and Instruction	Modified

ICR Details

OMB Control No: 3220-0008	ICR Reference No: 202109-3220-001
Status: Received in OIRA	Previous ICR Reference No: 201804-3220-006
Agency/Subagency: RRB	Agency Tracking No:
Title: Railroad Service and Compensation Reports/System Access Application/Report Certification
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/29/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved	10/31/2021
Responses	6,248	5,648
Time Burden (Hours)	35,194	35,074
Cost Burden (Dollars)	0	0

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Abstract: Under the Railroad Retirement Act and the Railroad Unemployment Insurance Act, employers are required to report service and compensation for each employee to update Railroad Retirement Board records for payments of benefits. The collection obtains service and compensation information and information needed to ensure secure system access from employers who voluntarily opt to use the RRB's Internet-based Employer Reporting System to submit reporting forms and information needed to certify employer reporting transactions.

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Authorizing Statute(s): US Code: 45 USC 231(f) Name of Law: Railroad Retirement Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 38507	07/21/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 52503	09/21/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Railroad Service and Compensation Reports/System Access Application	BA-12, BA-3 (Secure Email and FTP), BA-3 (Electronic Equivalents), BA-3 (Internet), BA-4 (Paper), BA-12, G-440, BA-4 (Electronic Equivalents), BA-4 (Secure Email and FTP), BA-4 (Internet), BA-3 (Paper), BA-4 (Paper), BA-3 (Paper)	Application for Employer Reporting Internet Access ,   Report of Creditable Compensation Adjustments ,   Report Specifications Sheet ,   Report of Creditable Compensation Adjustments ,   Report of Creditable Compensation Adjustments ,   Report of Creditable Compensation Adjustments ,   Annual Report of Creditable Compensation ,   Annual Report of Creditable Compensation ,   Annual Report of Creditable Compensation ,   Application for Employer Reporting Internet Access ,   Annual Report of Creditable Compensation ,   Report of Creditable Compensation Adjustments ,   Annual Report of Creditable Compensation

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,248	5,648	0	600	0	0
Annual Time Burden (Hours)	35,194	35,074	0	120	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden increased due to Rail Employees, who previously received and submitted BA-4 Reports in a paper format, are now submitting BA-4 Reports either electronically or through the ERSNet System.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/29/2021

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