National Directory of New Hires

Forms and Documents

Document Name	Status
Form 1 New Hire: Employer Reporting Manually Form and Instruction	Modified
Form 1 Multistate Employer Registration Form Form and Instruction	Modified
Form 1 New Hire: Employers Reporting Electronically Form and Instruction	Modified
Form 1 New Hire: States Form and Instruction	Modified
Form 1 QW and UI Form and Instruction	Modified
0970_0166_NDNH__Supporting_Statement_041122.docx Supporting Statement A	2022-04-11

IC Document Collections

IC ID	Document Title	Status
9955	New Hire: Employer Reporting Manually Form and Instruction	Modified
179589	Multistate Employer Registration Form Form and Instruction	Modified
179588	New Hire: Employers Reporting Electronically Form and Instruction	Modified
179587	New Hire: States Form and Instruction	Modified
179586	QW and UI Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0166	ICR Reference No: 202204-0970-006
Status: Received in OIRA	Previous ICR Reference No: 202004-0970-011
Agency/Subagency: HHS/ACF	Agency Tracking No: OCSE
Title: National Directory of New Hires
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/03/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved	07/31/2022
Responses	76,982,045	80,326,921
Time Burden (Hours)	311,207	325,683
Cost Burden (Dollars)	0	0

---

Abstract: The National Directory of New Hires (NDNH) is a federally mandated national repository of employment, unemployment insurance, and quarterly wage information submitted by state directories of new hires (SDNH), state workforce agencies (SWA), and federal employers. Collecting NDNH information is necessary to fulfill the federal child support enforcement requirements and to assist congressionally authorized state and federal agencies administer certain benefit programs.

---

Authorizing Statute(s): US Code: 42 USC 653 Name of Law: Federal Parent Locator Service
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 73294	12/27/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 26203	05/03/2022
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Multistate Employer Registration Form	1	MSER Form
New Hire: Employers Reporting Electronically	1	New Hire Record Layout
New Hire: Employer Reporting Manually	1	New Hire Input Record Specifications
New Hire: States	1	New Hire Record Layout
QW and UI	1	Quarterly Wage Record & Unemployment Insurance Record Layout

---

ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	76,982,045	80,326,921	0	-3,344,876	0	0
Annual Time Burden (Hours)	311,207	325,683	0	-14,476	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated new hires reported by employers increased since the previous approval, resulting in adjustments to the burden. There are 145,498 more employers reporting manually and 29,708 more employers reporting electronically since the previous approval; however, there are fewer responses per respondent, thereby decreasing the respective burden hours by 8,472 and 757 respectively. States reported 5,556 fewer new hires than the previous approval, which decreased the burden hour by 5,100 hours annually. The number of quarterly wage and unemployment insurance responses per respondent increased by two, which resulted in a burden increase of 0.03, and the average annual number of new MSER forms decreased from 4,075 to 1,118, which resulted in a decrease of 148 to the annual hourly burden. These adjustments constitute program changes. The overall respondent burden changes led to a decrease in the estimated annual burden hours; however, labor changes and compliance with the OMB requirement to double the average wage rate to account for benefits and overhead resulted in the total estimated annual burden costs to increase to $13,378,827.99. OCSE revised the Multistate Employer Registration form to clarify who may use the form, to change the option for sending the form via fax to email or postal service, to allow employers to confirm if the address provided is where Income Withholding Orders should be sent, and to remove the subsidiary information table and replace it with a link to the form on OCSE’s website. These program changes do not impact the burden. The increase in cost to the federal government from the previous OMB approval is due to an expanded outreach to employers and states, more respondents submitting information, and the general operational and maintenance costs of the NDNH.

---

Annual Cost to Federal Government: $5,600,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/03/2022

---