Change Sheet Memo

U NITED STATES DEPARTMENT OF EDUCATION

National Center for Education Statistics

MEMORANDUM

Date: June 27, 2022

To: Robert Sivinski, OMB

From: Kelly Worthington, NCES

Through: Carrie Clarady, NCES

Re: EDFacts Data Set for School Years 2022-23, 2023-24, and 2024-25 Response to 30D Public Comment Change Request (OMB# 1850-0925 v.9)

EDFacts is an ED initiative, conducted by NCES, to collect, analyze, report on, and promote the use of high-quality, pre-kindergarten through grade 12 (pre-K–12) performance data. EDFacts centralizes data provided by state education agencies about state level data, local education agencies, and schools, and provides users with the ability to analyze and report on submitted data. In the revised package, there are approximately 170 data groups that states may be required to report on. EDFacts data are submitted by States in two ways: upload of files and input into web screens. States interact with two applications: the submission application, used for uploading files and pre-submission data quality of those files and the EDFacts Metadata and Process System (EMAPS), used to collect supplementary metadata and data from state education agencies and IDEA Part C lead agencies. All 50 states, Washington DC, Puerto Rico, and outlying areas and freely associated states (American Samoa, Federated States of Micronesia, Guam, Marshall Islands, Commonwealth of the Northern Mariana Islands, Republic of Palau, and the U.S. Virgin Islands), the Department of Defense Education Activity (DoDEA), and the Bureau of Indian Education (BIE) are required to report data through at least one of the two reporting avenues.

The request to conduct the 2022-23, 2023-24, and 2024-25 EDFacts Data Collection was approved in June 2022 (1850-0925 v.8). This approval took place before the EDFacts program completed its response to 30D public comments. This request is to amend the 2022-23, 2023-24, and 2024-25 EDFacts Data Collection record with the finalized Response to 30-day Public Comments, as well as other documents that were edited in response to comments received during the 30D public comment period.

See below for detailed descriptions of the changes reflected in this change request. These changes are in the Attachments A (Data Groups and Categories), Attachment E (Overview and Explanation), and Attachment F-1 (Response to 30D Public Comments).

This request does not introduce changes to respondent burden or the cost to the federal government.

Attachments A – Data Groups and Categories

The table below is a summary of changes to the EDFacts Data Groups and Categories between the 30D package (as cleared in v. 8) and the final package (presented here for clearance and review).

Table 1. Final Package v. 9 (Compared to 30-day Package v.8)

Change Status	Data Groups (165)	Data Categories (136)
Revised	4	0
Technical Corrections	19	3
No Change	142	133

Attached to this memo are three documents pertaining to the Data Groups and Categories:

• Attachment A Data Groups and Categories (Excel) – this is the master document describing the data groups and categories collected as part of EDFacts.

• Attachments A Data Groups and Categories (PDF) – some states/LEAs/SEAs have requested Attachment A in PDF formats. On the first sheet of the above-referenced master Excel sheet is a crosswalk between the Excel document and the pages of the PDF document that contain the same information.

• Attachments A-1 Data Groups and Categories (PDF) – This is an addition to the PDF version of Attachment A, added to this package after the 30D review and edits so that the Attachment A (PDF) would not be overly long. On the first sheet of the above-referenced master Excel sheet is a crosswalk between the Excel document and the pages of the PDF document that contain the same information.

By email, and solely for the purpose of OMB review, we have provided another document.

• Attachment A Data Groups and Categories Changes Since 30D (Excel) – this is an edited and greatly reduced version of the master document describing the data groups and categories collected as part of EDFacts, built solely and specifically in support of this change request to more clearly demonstrate the differences between v. 8 and v. 9. It retains only the rows with the changes that were summarized in Table 1.

For the purposes of this review, the most important columns in the Attachment A Data Groups and Categories Changes Since 30D (Excel) document are those referenced in Table 2 below; these are the columns where the changes between the v. 8 that was recently approved and the v.9 we have submitted following the 30D comment period are described. In the document itself, we have highlighted the cells that describe changes between v.8 and v.9.

Table 2. Key to the Attachment A Data Groups and Categories Changes Since 30D (Excel) Columns of Interest

Data Groups Sheet
Column L	Data Group Name (SY 2022-23 – Final Changes Only)
Column P	Data Group Definition (SY 2022-23 – Final Changes Only)
Column T	Category Sets (SY 2022-23 – Final Changes Only)
Column X	Reporting Period (SY 2022-23 – Final Changes Only)
Column AC	Data Group Comment
Data Categories Sheet
Column K	Category Name (SY 2022-23 – Final Changes Only)
Column O	Category Definition (SY 2022-23 – Final Changes Only)
Column S	Permitted Value Description List (SY 2022-23 – Final Changes Only)

Attachment E – Overview and Explanation

What is Included in the Package (p. E-2)

The below details out the different documents in the package called “Attachments”.

• Attachment F: Response to 60-day Public Comments

• Attachment F-1: Response to 30-day Public Comments

• Supporting Statement A – Provides a justification for the collection.

• Supporting Statement B – Provides a description of the statistical methodology.

Attachment A Information (pp. E-4 – E-5)

Each data group and category in the EDFacts data set is described in Attachment A which is presented as an Excel file. The following are the columns, descriptions, and notes for the data groups and categories.

Data Group Columns

Column Name	Description	Notes
Status (Final, 30-day Status, and 60-day)	The status of the data group in compared to the 30-day last package.	No change, new, retired, revised, and technical correction.
60-day Status	The status of the data group in the 60-day package.	No change, new, retired, revised, and technical correction.
Data Group Name (SY 2022-23 – Final, 30-day, 60-day Changes Only)	The proposed new name of the data group in compared to the 60-day last package.	This column is only used if there is a change to the data group name or if the data group is new.
Data Group Name (SY 2022-23 – 30-day Changes Only)	The proposed new name of the data group in the 30-day package.	This column is only used if there is a change to the data group name or if the data group is new.
Data Group Definition (SY 2022-23 – Final, 30-day, 60-day Changes Only)	The proposed new definition of the data group in compared to the 60-day last package.	This column is only used if there is a change to the data group definition or if the data group is new.
Data Group Definition (SY 2022-23 – 30-day Changes Only)	The proposed new definition of the data group in the 30-day package.	This column is only used if there is a change to the data group definition or if the data group is new.
Category Sets (SY 2022-23 – Final, 30-day, 60-day Changes Only)	The proposed new data categories of the data group in compared to the 60-day last package.	This column is only used if there is a change to the data categories or if the data group is new.
Category Sets (SY 2022-23 – 30-day Changes Only)	The proposed new data categories of the data group in the 30-day package.	This column is only used if there is a change to the data categories or if the data group is new.
Reporting Period (SY 2022-23 – Final, 30-day, 60-day Changes Only)	The proposed reporting period of the data group in compared to the 60-day last package.	This column is only used if there is a change to the reporting period or if the data group is new.

Data Categories Columns

Column Name	Description	Notes
Status (Final, 30-day Status, and 60-day)	The status of the data category in compared to the 30-day last package.	No change, new, retired, revised, and technical correction.
60-day Status	The status of the data category in the 30-day package.	No change, new, retired, revised, and technical correction.

Attachment F-1 – EDFacts 2022-23 to 2024-25 Response to 30-Day Public Comments

Please see Attachment F-1 for the full text of the EDFacts team’s response to 30-Day Public Comments.

Our mission is to ensure equal access to education and to promote educational excellence throughout the Nation.