Appendix A - Burden Calculation Tables

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Overview

Table A1 - Wages
Table A2 - State
Table A3 - Local
Table A4 - Private fleet
Table A5 All respondents
Table A6 - Task breakdown
Table A7 - EPA burden
Table A8 - Consultations

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Sheet 1: Table A1 - Wages

Table A1. Mean Hourly Wages, Benefits, and Total Compensation
Eligible applicants	Mean Hourly Wage	Mean Hourly Benefits	Total Compensation	BLS Occupational Group
State & local governments (including schools)
managerial	$41.84	$23.38	$65.22	Management, professional, and related
technical	N/A	N/A	N/A	BLS no longer provides data for "Transportation and material moving" for State and local governments
clerical	$21.78	$16.23	$38.01	Office and administrative support
Bureau of Labor Statistics Economic News Release Table 3. State and local government, by occupational and industry group, September 2021. http://www.bls.gov/news.release/ecec.t03.htm
Private fleets
managerial	$44.38	$19.17	$63.55	Management, professional, and related
technical	$20.85	$10.00	$30.85	Transportation and material moving
clerical	$19.87	$8.71	$28.58	Office and administrative support
Bureau of Labor Statistics Economic News Release Table 4. Private industry workers by occupational and industry group, September 2021. https://www.bls.gov/news.release/ecec.t04.htm

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Sheet 2: Table A2 - State

Table A2. State Government Burden Calculation (per Response)
Task	Estimated Time to Complete (hr)	Contribution of Each Worker to the Task			Weighted Average Cost	Respondent Type	Reporting Frequency	No. Responses / Respondent / year	Type of Activitity (OMB)	Type of Activity (EPA classification)	Obligation of Response (OMB)	Affected Public (OMB)
		Management	[Threaded comment] Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924 Comment: BLS no longer provides wage data on this category for state and local gov Technical	Clerical
Task 1: Rebate Application - Part I
1a. Review instructions	1.00	0.25	0.00	0.75	$44.81	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1b. Gather information about existing vehicle(s) to replace or retrofit	1.50	0.00	0.00	1.50	$57.02	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1c. Fill out Application to Reserve Funds	0.40	0.00	0.00	0.40	$15.20	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1d. Sign and submit to EPA	0.10	0.10	0.00	0.00	$6.52	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1e. Submit Purchase Order to EPA within 60 days of application approval	0.50	0.10	0.00	0.40	$21.73	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
Task 1 Total	3.50	0.45	0.00	3.05	$145.28
Task 2: Rebate Application Form - Part II
2a. Review instructions	0.50	0.00	0.00	0.50	$19.01	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2b. Gather invoices and information for new vehicle(s) and/or equipment	1.00	0.00	0.00	1.00	$38.01	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2c. Fill out Payment Request and Close Out forms, sign, submit to EPA	0.50	0.10	0.00	0.40	$21.73	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2d. Record keeping	0.50	0.10	0.00	0.40	$21.73	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
Task 2 Total	2.50	0.20	0.00	2.30	$100.47

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Sheet 3: Table A3 - Local

Table A3. Local Government Burden Calculation (per Response)
Task	Estimated Time to Complete (hr)	Contribution of Each Worker to the Task			Weighted Average Cost	Respondent Type	Reporting Frequency	No. Responses / Respondent / year	Type of Activitity (OMB)	Type of Activity (EPA classification)	Obligation of Response (OMB)	Affected Public (OMB)
		Management	[Threaded comment] Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924 Comment: BLS no longer provides wage data on this category for state and local gov Technical	Clerical
Task 1: Rebate Application - Part I
1a. Review instructions	1.20	0.35	0.00	0.85	$55.14	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1b. Gather information about existing vehicle(s) to replace or retrofit	1.90	0.00	0.00	1.90	$72.22	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1c. Fill out Application to Reserve Funds	0.60	0.00	0.00	0.60	$22.81	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1d. Sign and submit to EPA	0.30	0.30	0.00	0.00	$19.57	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1e. Submit Purchase Order to EPA within 60 days of application approval	0.70	0.20	0.00	0.50	$32.05	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
Task 1 Total	4.70	0.85	0.00	3.85	$201.78
Task 2: Rebate Application Form - Part II
2a. Review instructions	0.60	0.00	0.00	0.60	$22.81	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2b. Gather invoices and information for new vehicle(s) and/or equipment	1.85	0.70	0.00	1.15	$89.37	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2c. Fill out Payment Request and Close Out forms, sign, submit to EPA	0.65	0.10	0.00	0.55	$27.43	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2d. Recordkeeping	0.60	0.10	0.00	0.50	$25.53	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
Task 2 Total	3.70	0.90	0.00	2.80	$165.13

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Sheet 4: Table A4 - Private fleet

Table A5. Private Fleet Burden Calculation (per Response)
Task	Estimated Time to Complete (hr)	Contribution of Each Worker to the Task			Weighted Average Cost	Respondent Type	Reporting Frequency	No. Responses / Respondent / year	Type of Activitity (OMB)	Type of Activity (EPA classification)	Obligation of Response (OMB)	Affected Public (OMB)
		Management	Technical	Clerical
Task 1: Rebate Application - Part I
1a. Review instructions	1.00	0.25	0.75	0.00	$39.03	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1b. Gather information about existing vehicle(s) to replace or retrofit	1.50	0.00	1.50	0.00	$46.28	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1c. Fill out Application to Reserve Funds	0.90	0.00	0.40	0.50	$26.63	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1d. Sign and submit to EPA	0.10	0.10	0.00	0.00	$6.36	All applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
1e. Submit Purchase Order to EPA within 60 days of application approval	0.50	0.10	0.25	0.15	$18.35	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
Task 1 Total	4.00	0.45	2.90	0.65	$136.64
Task 2: Rebate Application Form - Part II
2a. Review instructions	0.50	0.50	0.00	0.00	$31.78	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2b. Gather invoices and information for new vehicle(s) and/or equipment	2.25	1.00	1.00	0.25	$101.55	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2c. Fill out Payment Request and Close Out forms, sign, submit to EPA	0.50	0.10	0.15	0.25	$18.13	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
2d. Recordkeeping	0.25	0.00	0.00	0.25	$7.15	Approved Applicants	As needed	1	Reporting	Application	Voluntary	Government, non-profit, business
Task 2 Total	3.50	1.60	1.15	0.75	$158.59

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Sheet 5: Table A5 All respondents

Table A6. Typical Rebate Program Respondent Burden
	Number of Responses	Hours per Response	Cost per Response	Total Hours	Total Cost
Task 1 - Rebate Application
State governments	124	3.5	$145.28	435.7	$18,086.42
Local govts (incl school districts)	2459	4.7	$201.78	11,556.1	$496,116.53
Private Fleets	417	4	$136.64	1,667.0	$56,944.65
Task 1 - Total	3000			13,659	$571,147.60
Task 2 - Payment Request and Close Out
State governments	37	2.5	$100.47	92.7	$3,726.75
Local govts (incl school districts)	828	3.7	$165.13	3,065.2	$136,796.81
Private Fleets	134	3.5	$158.59	470.6	$21,325.42
Task 2 Total	1000			3629	$161,848.98
Total Respondent Burden	4,000		$183.25	17,287	$732,996.58		30,946
Previous Burden - 2018 ICR Renewal	707		$145.97	2,945	$103,197.33
Increase				14,342	$629,799.25
Basis for Revised Estimates	Number of Responses
Rebate Application	Local	Private	State
DERA 2012	873	120	1
DERA 2014	482	59	7
DERA 2015	413	78	46
DERA 2016	392	69	53
DERA 2017	433	82	31
DERA 2018	304	66	13
DERA 2019	342	75	13
Average	463	78	23
Clean School Bus Program Estimate	2459	417	124
Payment Request	Local	Private	State
DERA 2012	20	8	0
DERA 2014	65	5	1
DERA 2015	52	19	0
DERA 2016	62	9	11
DERA 2017	120	11	7
DERA 2018	90	15	2
DERA 2019	127	20	3
Average	77	12	3
Clean School Bus Program Estimate	828	134	37

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Sheet 6: Table A6 - Task breakdown

Table A6. Task Breakdown
Local
	Number of Responses	Hours	Cost	Cost per Hour
Task 1 - Local	2458.8	11,556.1	$496,116.53	$42.93
Task 2 - Local	828.4	3,065.2	$136,796.81	$44.63
Reporting		2,452.2	$109,437.45
Record Keeping		613.0	$27,359.36
Local Total Task 1 & 2	3287.2	14,621.4	$632,913.34	$43.29
Previous Local	583	2,527.5	$89,017.08
Private
	Number of Responses	Hours	Cost	Cost per Hour
Task 1 - Private	416.8	1667.0	$56,944.65	$34.16
Task 2 - Private	134.5	470.6	$21,325.42	$45.31
Reporting		376.5	$17,060.34
Record Keeping		94.1	$4,265.08
Private Task 1 & 2 Total	551.2	2137.6	$78,270.07	$36.62
Previous Private	92	309.5	$10,559.29
State
	Number of Responses	Hours	Cost	Cost per Hour
Task 1 - State	124.5	435.7	$18,086.42	$41.51
Task 2 - State	37.1	92.7	$3,726.75	$40.19
Reporting		74.2	$2,981.40
Record Keeping		18.5	$745.35
State Task 1 & 2 Total	161.6	528.5	$21,813.17	$41.28
Previous State	32	108	$3,620.97
		17287.5

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Sheet 7: Table A7 - EPA burden

Table A7. EPA Burden Calculation
Task	Estimated Time to Complete (hr)	Number of Responses / year	Total Hours	Total Labor Cost1	Respondent Type	Reporting Frequency	Type of Activitity (OMB)	Type of Activity (EPA classification)	Obligation of Response (OMB)	Affected Public (OMB)
Task 1: Rebate Application - Part I
1a. Review Application for eligibility with program requirements	0.50	1000	500	$24,750.00	EPA	As needed	Reporting	Application	Voluntary	EPA
1b. Reserve funds and update applicant status in tracking database	0.50	1000	500	$24,750.00	EPA	As needed	Reporting	Application	Voluntary	EPA
Task 1 Total	1.00		1000	$49,500.00
Task 2: Rebate Application Form - Part II
2a. Review Payment Request and Close Out form materials to confirm compliance with program guidance	0.50	1000	500	$24,750.00	EPA	As needed	Reporting	Application	Voluntary	EPA
2b. Release funds to applicant and update applicant status in tracking database	0.50	1000	500	$24,750.00	EPA	As needed	Reporting	Application	Voluntary	EPA
Task 2 Total	1.00		1000	$49,500.00
Total EPA Burden		2000	2000	$99,000.00
Previous EPA Burden in 2018 ICR Renewal		707	746	$35,158.98
Notes:
1. 2021 Labor Rate for Federal is $49.50/hr. This figure is based on a GS-13 Step 10 employee. Step 10 is assumed to account for overhead.

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Sheet 8: Table A8 - Consultations

Respondent Name	Fleet Type	Estimated Burden Hours for Rebate Application	Estimated Burden Hours for Payment Request and Close Out form materials
Kobussen Buses LTD	Private	4	3.5
Private Fleet Average	Private	4	3.5
Stephens County Board of Education	Public - Local	4	2
Unified School District 234	Public - Local	6	5
Culpeper County Public Schools Division	Public - Local	4	4
Public Fleet Average	Public - Local	4.7	3.7