Exchange Form 3900 Trusted Associate Sponsorship Systems (TASS)

OMB NO. 0702-0135
OMB approval expires
OCT 31, 2022

TASS REQUEST FORM
Trusted Associate Sponsorship System (formerly CVS Contract Verification System)
This form must be submitted to Exchange EG-FP by the Exchange Contracting Officer only.

AGENCY DISCLOSURE NOTICE
The public reporting burden for this collection of information, 0702-0135, is estimated to average 30 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of information. Send comments regarding the
burden estimate or burden reduction suggestions to the Department of Defense, Washington Headquarters
Services, at [email protected]. Respondents should be aware that
notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a
collection of information if it does not display a currently valid OMB control number.
PRIVACY ACT STATEMENT
AUTHORITY: 10 U.S.C. §7103, “Secretary of the Army”; 10 U.S.C. §9013, “Secretary of the Air Force;”
United States Presidential Executive Order (E.O.) 13526, “Classified National Security;” E.O. 10450, “Security
Requirements for Government Employment;” Department of Defense Instruction (DoDI) 5200.01, “DoD
Information Security Program and Protection of Sensitive Compartmental Information;” DoDI 5200.02, “DoD
Personnel Security Program (PSP);” Army Regulation (AR) 380-67, “Personnel Security Program;” Air Force
Instruction (AFI) 31-501, “Personnel Security Program Management;” AFI 31-401, “Information Security
Program Management;” AR 215-8/AFI 34-211(i), “Army and Air Force Exchange Service Operations;” and
E.O. 9397, (SSN), as amended.
PRINCIPAL PURPOSES: To assist in the processing of personnel security clearance actions; to record security
clearances issued or denied, and to verify for access to classified information or assignment to sensitive positions.
ROUTINE USES: Records may be disclosed outside of DoD pursuant to Title 5 U.S.C. §552a(b)(3) regarding
DoD “Blanket Routine Uses” published at http://dpcld.defense.gov/Privacy/SORNsIndex/
BlanketRoutineUses.aspx. Information may be released to Federal agencies based on formal accreditation as
specified in official directives; regulations; to Federal, State, Local, and Foreign Law Enforcement, Intelligence,
or Security agencies in connection with a lawful investigation under their jurisdiction.
DISCLOSURE: Voluntary, however, failure to provide information may result in denial of a Common Access
Card; non-enrollment in the Defense Enrollment Eligibility Reporting System (DEERS); refusal to grant access
to DoD installations, buildings, facilities, computer systems and networks; and denial of DoD benefits if
otherwise authorized.
A copy of the Privacy Impact Assessment (PIA) for the collection of information may be located at
https://www.aafescom/about-exchange/public-affairs/FOIA/assessments.htm.
SYSTEM OF RECORDS NOTICE (SORN): 1703.03, “Personnel Security Clearance Case Files;”
https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-Component-Notices/Army-Article-List/

EXCHANGE FORM 3900-002

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OMB NO. 0702-0135
OMB approval expires
OCT 31, 2022

TASS REQUEST FORM 
Trusted Associate Sponsorship System (formerly CVS Contract Verification System) 

INSTRUCTIONS 
Information collected on this form is used by AAFES Force Protection to input in the Trusted 
Associate Sponsorship System (TASS) to initiate requests for Common Access Cards (CAC) for 
contractors.  Please follow the instructions listed below when completing this form.   
1. Please read the Agency Disclosure Notice and Privacy Act Statement on Page One prior
to completing the document.
2. Please place the date of your request in the space at the top right of the form on the
next page in the space provided and enter the date as DD MM YYYY.
3. Please provide all personal information requested in Section I of the form.  The
applicant should complete this section.
4. Section II of this form is to be completed by the Contracting Official (CO) or an AAFES
Service Business Manager (SBM).  All required documents are to be attached to this
form when submitted to Force Protection; otherwise, the request for a CAC will be
denied.
5. Please do not enter any information in Section III.  Your AAFES Contract Official or
AAFES Service Business Manager will complete this section.
6. Please do not enter any information in Section IV.  AAFES Force Protection completes
this section of the form.
7. Once you have completed Section I of this form, you will need to attach a current
national background check, completed Optional Form 306 (OF306, Declaration of
Federal Employment), and have had your fingerprints taken on a FD 258 or SF87
fingerprint card (which has the appropriate signatures and your demographics).  Next,
you will need to submit all of your documents to your AAFES Contract Official or Service
Business Manager in person or by a traceable mailing method (i.e. Federal Express).
8. All of your documents will be reviewed by your AAFES Contract Official and/or AAFES
Service Business Manager for completeness and delivered in person to AAFES Force
Protection to process your request for a Common Access Card (CAC).  Your AAFES
Contract Official and/or AAFS Service Business Manager will inform you of the results
and provide additional direction on where and how to obtain your CAC.
9. Once your AAFES contract obligations are completed, you are required to return your
Common Access Card (CAC) to your AAFES Contract Official or AAFES Service Business
Manager for outsourcing.

EXCHANGE FORM 3900‐002 

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OMB NO. 0702-0135
OMB approval expires
OCT 31, 2022

TASS REQUEST FORM
Trusted Associate Sponsorship System (formerly CVS Contract Verification System)
This form must be submitted to AAFES Force Protection through your AAFES Contracting Officer only.
Information collected on this form will be used by AAFES Force Protection for input into the Trusted Associate Sponsorship System (TASS) owned and
controlled by the Defense Manpower Data Center (DMDC) allowing sponsorship in the Defense Enrollment and Eligibility Reporting System (DEERS).
Please Read Pages One and Two before Completion
Date of Request: (ex: 25 Jul 2015)

(Full Name)

I. APPLICANT'S INFORMATION* (to be completed by Applicant)

Last:

First:

Middle:

Gender:

Male
Female

Date of Birth:

(DD/MMM/YYYY)

Social Security # (or FIN - Foreign Information #):

Email Address:

Place of Birth:

(City, State) or (City, Country, overseas only)

Phone #:

Have you had previous Military Experience or worked for a Federal Agency as an Employer or Contractor within the last 24 months?
If so, please provide the Military Branch or Federal Agency and dates of service.
(Military Branch/Federal Entity)

Choose One:

No

Yes

From: (Month/Year)

To: (Month/Year)

II. REQUIRED DOCUMENT* (to be completed by the Contract Officer or the Service Business Manager)
Applicant must attach one of the following documents with this form (select document)
LOA (Letter of Authorization)

LOI (Letter of Intent)

These items are required only if a current investigation is needed.
Fingerprints

National Background Check

OF 306 (Declaration of Federal Employment)

III. TO BE COMPLETED BY AAFES CONTRACTING OFFICIAL ONLY*
Exchange POC Name

Phone #

Facility #

Contractor's POC Name

Phone #

Email Address

Contractor's Company Name

Company Address

Contract #:

Contract End Date: (DD/MMM/YYYY)

Comments:

IV. TO BE COMPLETED BY AAFES FORCE PROTECTION ONLY*
In Process
JPAS Date Updated:

Investigation Type:
(Example T1, T2, etc.)

e-QIP Date Initiated:

TASS TA:
e-QIP OPM Submission Date

Out Process
JPAS Date Updated:

TASS TA:

Comments:

*(Application will not be processed without the required documents.)
EXCHANGE FORM 3900-002

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