Record Retention -- 49 CFR Part 576

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
2127-0042_30day FRN 11042022.pdf	Supplementary Document	Uploaded 2023-02-13	Repair queued
2127-0042 18 Supporting Statements 10-4-22_ (002).docx	Supporting Statement A	Uploaded 2022-10-20	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
26167	Record Retention -- 49 CFR Part 576 -Vehicle and Equipment Manufacturers		Modified
237111	Record Retention -- 49 CFR Part 576 - Death Reports		Modified

ICR Details

OMB Control No: 2127-0042	ICR Reference No: 202210-2127-004
Status: Historical Active	Previous ICR Reference No: 201907-2127-002
Agency/Subagency: DOT/NHTSA	Agency Tracking No:
Title: Record Retention -- 49 CFR Part 576
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/13/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/14/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2026	36 Months From Approved
Responses	1,030	0	0
Time Burden (Hours)	40,225	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: This is a reinstatement information collection request (ICR) for an extension of a previous approved information collection for NHTSA’s record retention requirements under 49 CFR Part 576. This collection is mandatory for all manufacturers, distributors, and dealers of motor vehicles and for all manufacturers of motor vehicle equipment. Part 576 requires manufacturers to retain one copy of all records that contain information concerning malfunctions that may be related to motor vehicle safety for a period of five calendar years after the record is generated or acquired by the manufacturer. Manufacturers are also required to retain for five years the underlying records related to early warning reporting (EWR) information submitted under 49 CFR Part 579. The information collections support NHTSA’s mission by increasing the effectiveness of NHTSA’s investigations into potential safety related defects. The records that are required to be retained per 49 CFR Part 576 are used to promptly identify potential safety-related defects in motor vehicles and motor vehicle equipment in the United States. When a trend in incidents arising from a potentially safety-related defect is discovered, NHTSA relies on this information, along with other agency data, to determine whether or not to open a formal defect investigation (as authorized by Title 49 U.S.C. Chapter 301 – Motor Vehicle Safety). NHTSA estimates the total burden of this information collection to be 40,225 hours and $0. This is an increase of 205 hours and $0 (from 40,020 hours and $0). The adjustment is a result of an increase in the number of the manufacturers required to maintain the records (an increase of 5 manufacturers each incurring an estimated 40 burden hours each year and an additional 5 manufacturers incurring an estimated 1 burden hour each year). NHTSA continues to estimate that there are no additional costs associated with this information collection.

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Authorizing Statute(s): US Code: 49 USC Chp 301 - 30166 (e) Name of Law: Highway Safety
   US Code: 49 USC Chp 301 - 30118 (a) (c) Name of Law: Highway Safety
   US Code: 49 USC Chp 301 - 30165 Name of Law: Highway Safety
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 43378	07/20/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 66771	11/04/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Record Retention -- 49 CFR Part 576 - Death Reports
Record Retention -- 49 CFR Part 576 -Vehicle and Equipment Manufacturers

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,030	0	0	10	0	1,020
Annual Time Burden (Hours)	40,225	0	0	205	0	40,020
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is reinstatement of a previous approved Information Collection. There is an adjustment of an additional 205 burden hours (from 0 to 40,225) because of the increased number of the manufacturers required to maintain the records (an increase of 5 manufacturers each incurring an estimated 40 burden hours each year and an additional 5 manufacturers incurring an estimated 1 burden hour each year).

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/14/2023

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