Record Retention -- 49 CFR Part 576

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
49 CFR Part 576 (up to date as of 5-02-2024) (1).pdf	Supplementary Document	Uploaded 2024-05-10	Repair queued
2019-09844.pdf	Supplementary Document	Uploaded 2024-05-10	Repair queued
PUBL094.PS.pdf	Supplementary Document	Uploaded 2024-05-10	Repair queued
USCODE-2011-title49-subtitleVI-partA-chap301-subchapIV-sec30166.pdf	Supplementary Document	Uploaded 2024-05-10	Repair queued
PRA_SS_PartA_576 Record Retention_2127-0042.docx	Supporting Statement A	Uploaded 2024-05-08	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
26167	Record Retention -- 49 CFR Part 576 -Vehicle and Equipment Manufacturers		Unchanged
237111	Record Retention -- 49 CFR Part 576 - Death Reports		Unchanged

ICR Details

OMB Control No: 2127-0042	ICR Reference No: 202405-2127-001
Status: Historical Inactive	Previous ICR Reference No: 202210-2127-004
Agency/Subagency: DOT/NHTSA	Agency Tracking No:
Title: Record Retention -- 49 CFR Part 576
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Comment filed on proposed rule and continue	Conclusion Date: 08/07/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/16/2024
Terms of Clearance: OMB files this comment in accordance with 5 CFR 1320.11(c). This OMB action is not an approval to conduct or sponsor an information collection under the Paperwork Reduction Act of 1995. This action has no effect on any current approvals. If OMB has assigned this ICR a new OMB Control Number, the OMB Control Number will not appear in the active inventory. For future submissions of this information collection, reference the OMB Control Number provided. Prior to publication of the final rule, the agency should provide a summary of all comments related to the information collection requirements contained in the rule and any changes made in response to these comments.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2026	36 Months From Approved	04/30/2026
Responses	1,030	0	1,030
Time Burden (Hours)	40,225	0	40,225
Cost Burden (Dollars)	0	0	0

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Abstract: This information collection request (ICR) is to request a modification of a currently approved information collection for NHTSA’s record retention requirements under 49 CFR Part 576. This ICR is associated with a notice of proposed rulemaking (NPRM) that proposes extending the time manufacturers must retain certain information. This collection is mandatory for all manufacturers, distributors, and dealers of motor vehicles and for all manufacturers of motor vehicle equipment. Currently, Part 576 requires manufacturers to retain one copy of all records that contain information concerning malfunctions that may be related to motor vehicle safety for a period of five calendar years after the record is generated or acquired by the manufacturer. The NPRM proposes extending this time to 10 years. Manufacturers are also required to retain for five years the underlying records related to early warning reporting (EWR) information submitted under 49 CFR Part 579. The NPRM does not propose extending the record retention requirements for records related to part 579 requirements. The information collection supports NHTSA’s mission by increasing the effectiveness of NHTSA’s investigations into potential safety related defects. The records that are required to be retained per 49 CFR Part 576 are used to promptly identify potential safety-related defects in motor vehicles and motor vehicle equipment in the United States. When a trend in incidents arising from a potentially safety-related defect is discovered, NHTSA relies on this information, along with other agency data, to determine whether or not to open a formal defect investigation (as authorized by Title 49 U.S.C. Chapter 301 – Motor Vehicle Safety). NHTSA estimates the total burden of this information collection to be 40,225 hours and $0, which is the same burden estimate provided for the currently approved information collection. NHTSA does not believe the modification will increase burden to manufacturers. However, this estimate is higher than what we estimated in the NPRM that was published in the July 15, 2019, in which we as estimated that the burden would be 40,020 hours and $0. The adjustment is a result of an increase in the number of the manufacturers required to maintain the records (an increase of 5 manufacturers each incurring an estimated 40 burden hours each year and an additional 5 manufacturers incurring an estimated 1 burden hour each year). NHTSA continues to estimate that there are no additional costs associated with this information collection

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Authorizing Statute(s): US Code: 49 USC Chp 301 - 30166 (e) Name of Law: Highway Safety
   US Code: 49 USC Chp 301 - 30118 (a) (c) Name of Law: Highway Safety
   US Code: 49 USC Chp 301 - 30165 Name of Law: Highway Safety
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
2127-AL81	Proposed rulemaking	84 FR 21741	05/15/2019

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Record Retention -- 49 CFR Part 576 - Death Reports
Record Retention -- 49 CFR Part 576 -Vehicle and Equipment Manufacturers

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/16/2024

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