Transactional Data Reporting; GSAR Sections Affected: 516.506, 538.273, 552.216-70 (Deviation II), 552.216-75, Alt I of 552.238-80, Alt I of 552.238-81, 552.238-83, and 552.238-85

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
3090-0306 Supplement 1 - Transactional Data Reporting (v2).docx	Supplementary Document	Uploaded 2022-11-21	Repair queued
3090-0306 ICR Supporting Statement (FY22) (2nd Notice).docx	Supporting Statement A	Uploaded 2022-11-21	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
222121	Non-Federal Supply Schedules: Monthly Reporting		Removed
213480	Transactional Data Reporting		Modified

ICR Details

OMB Control No: 3090-0306	ICR Reference No: 202211-3090-004
Status: Historical Active	Previous ICR Reference No: 201909-3090-005
Agency/Subagency: GSA	Agency Tracking No:
Title: Transactional Data Reporting; GSAR Sections Affected: 516.506, 538.273, 552.216-70 (Deviation II), 552.216-75, Alt I of 552.238-80, Alt I of 552.238-81, 552.238-83, and 552.238-85
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/18/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 11/21/2022
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2026	36 Months From Approved	01/31/2023
Responses	50,355	0	25,821
Time Burden (Hours)	281,343	0	158,736
Cost Burden (Dollars)	18,104,435	0	9,612,205

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Abstract: The information being collected is tied to the aforementioned GSAR clauses (see Supplement 1 for a copy of each of these regulations). These GSAR clauses apply to GSA contracts (i.e., both FSS contractors and non-FSS contractors) whose contracts are subject to TDR requirements. Currently, within GSA’s FSS program TDR requirements only apply to a subset of categories/SINs (see Supplement 1 for a list of categories/SINs) and offerors and existing FSS contractors opt to participate in the TDR program. By deciding to participate in the TDR program, FSS contractors are subject to different requirements than offerors/FSS contractors not subject to TDR requirements. These different requirements are covered via the following clauss: Alternate I of 552.238-80, Industrial Funding Fee and Sales Reporting; Alternate I of 552.238-81, Price Reductions; and Deviation II of 552.216-70, Economic Price Adjustment—FSS Multiple Award Schedule Contracts For purposes of non-FSS contracts, the inclusion of the GSAR clause 552.216-75, Transactional Data Reporting, is currently non-mandatory (see GSAR 516.506). The primary GSAR clauses that are the basis for the TDR program are: 552.216-75, Transactional Data Reporting, and Alternate I of 552.238-80, Industrial Funding Fee and Sales Reporting. Both of these two clauses include the requirements for the submission of TDR information from a contractor as part of contract performance. The information collected is used by GSA in a variety of ways (e.g., data analysis, making acquisition decisions, supporting market research and price analysis). Contracting officers also use some of the data in relation to contract performance activities (e.g., processing price reduction requests). Some of the information collected is also made available for use by authorized personnel to support category management as well as other acquisition actions. For example, the transactional data collected under this information collection can be used by category managers to analyze consumption patterns, evaluate and compare purchasing channels, therefore leading to more optimal acquisitions that make better use of taxpayer dollars.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 51418	08/22/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 69273	11/21/2022
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Non-Federal Supply Schedules: Monthly Reporting
Transactional Data Reporting

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	50,355	25,821	0	24,534	0	0
Annual Time Burden (Hours)	281,343	158,736	0	122,607	0	0
Annual Cost Burden (Dollars)	18,104,435	9,612,205	0	8,492,230	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: An updated estimated # of respondents per year was used for GSAR clauses 552.216-75, Alternate I of GSAR clause 552.238-80, and 552.238-83. The change in the numbers for each of these clauses can be attributed to GSA using more recent data and the anticipated expansion of the TDR program. If the TDR program is expanded then additional contracts would be covered by TDR requirements; therefore resulting in an increase in burden. In addition, burden was included within this information collection for Alternate I of GSAR clause 552.238-81. In this case, though this clause was covered previously within this information collection no burden was associated with the clause.

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Annual Cost to Federal Government: $1,721,168

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/21/2022

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