Quarterly Performance Progress Report: Report Template for Health Marriage Programs

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OMB Control No.: 0970-0566  
Expiration Date: 04/30/2024
Information from the quarterly Administration for Children and Families (ACF) performance progress report (QPR) will be used by the Office of Family Assistance (OFA) to meet grants management requirements and by grantees themselves to self-monitor progress and challenges (continuous quality improvement (CQI)). QPRs are due within 30 days of the end of each 3-month reporting period, which are:
    • Reporting Period 1: September 30 – December 31; Report Due: January 30 
    • Reporting Period 2: September 30 – June 30; Report Due: July 30
The QPR consists of the following three parts, with both qualitative and quantitative descriptions of program performance:
Part 1:  SF-PPR ACF Performance Progress Report 
Found at:  https://www.acf.hhs.gov/discretionary-post-award-requirements. 
(Even though this is called a PPR cover page, please use it for your QPR.)

Part 2:  Qualitative (narrative) description of program indicators:
A-01	Performance Narrative
A-02	Major Activities and Accomplishments 
A-03	Problems
Part 3:  Quantitative (numeric) performance measures:
B-01	Program Enrollment
B-02	Program Participation
B-03	Quality Assurance and Monitoring (Continuous Quality Improvement)
B-04	Implementation Challenges
Please address each reporting area. Once you complete the QPR packet, upload it, along with the ACF-OGM-SF-PPR Cover Page, as a Grant Note in GrantSolutions. Please contact your OFA Federal Program Specialist for additional guidance.










Part 1: ACF-OGM-SF-PPR Cover Page

Part 2: PROGRAM INDICATORS
A-01    PERFORMANCE NARRATIVE
Please provide details that are relevant about program performance during the reporting period.

    • What were your most significant achievements?
    • What were your most difficult challenges?
    • How did you address any challenges, and what were the results?
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A-02    MAJOR ACTIVITIES & ACCOMPLISHMENTS
Describe major programmatic and operational activities and accomplishments during the reporting period in the topical areas shown below.
Program enrollment
Please describe your program’s progress toward meeting enrollment targets.
In the space provided below, please describe:
    • If you are not meeting your enrollment targets, challenges you are experiencing, and plans to address them.
    • If you are exceeding your target, what you think is contributing to your success—including both program-related and contextual (i.e., non-program-related) factors.
    • The degree to which you are enrolling your intended target population.
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Program enrollment performance measures
Please review the performance measures in section B-01 of the QPR. Please provide additional information describing/explaining program enrollment and intimate partner violence or teen dating violence screening during the reporting period.
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Program participation
In the space provided below, please describe:
Enrollment:
    • Strategies planned or being implemented to engage program enrollees in services within 2 weeks of program enrollment.
    • Reasons why program initiation is lower than expected or desired, if relevant. Consider program-related factors (e.g., workshop schedule) as well as non-program-related (contextual) factors (e.g., client barriers to participation). Describe your current or planned efforts to increase program initiation.
    • Reasons why program initiation is higher than expected, if relevant. Consider program-related and non-program-related (contextual) factors. Identify any promising practices you think may be contributing to your success in getting enrollees to begin services.
Retention:
    • Strategies planned or being implemented to ensure program enrollees complete the workshops in which they have enrolled, and that they receive as many individual service contacts as necessary.
    • Reasons why program retention is lower than expected or desired, if relevant. Consider program-related factors as well as non-program-related (contextual) factors. Describe your current or planned efforts to increase program retention.
    • Reasons why program retention is higher than expected, if relevant. Consider program-related and non-program-related (contextual) factors. Identify any promising practices you think may be contributing to your success in getting participants to regularly attend and complete program services.
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Program participation performance measures
Please review the performance measures in section B-02 of the QPR. Please provide additional information describing/explaining program participation during this reporting period.
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Quality assurance and monitoring (continuous quality improvement)
Please provide a detailed description of your plans for program quality assurance and monitoring, including training and supervision. Please provide a detailed description of your CQI plan and its implementation.
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Quality assurance and monitoring (continuous quality improvement) performance measures
Please review the performance measures in section B-03 of the QPR. Please provide additional information describing/explaining your activities this reporting period to ensure program quality.
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Other
Please describe other activities and accomplishments during the reporting period.
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A-03    PROBLEMS
Describe challenges encountered implementing your program during the reporting period.
Implementation challenges performance measures
Please review the performance measures in section B-04 of the QPR. For any challenge categorized as “somewhat of a problem” or “a serious problem,” please describe the nature of the problem and any proposed solutions.
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Staff turnover
Please describe any positions that are currently vacant and your plan to fill each vacancy.
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Part 3: PERFORMANCE MEASURES
B-01	Program Enrollment
1. Enrollment targets and actual enrollment
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Number of adult couplesa
Number of adult individuals
Number of youth
Enrollment target for the grant year
 
 
 
Enrolled since the beginning of the grant year to the end of reporting period
 
 
 
% of grant-year target met to date
 
 
 
aThe number of adult couples is the count of couple units.

B-02	PARTICIPATION
1. Initial participation
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Adult couples
Adult individuals
Youth
Participated in their first workshop session series occurrence during the time period shown
#
%
#
%
#
%
Within 1 week of program enrollment
 
 
 
 
 
 
Between 2 and 4 weeks of program enrollment
 
 
 
 
 
 
Between 1 and 2 months of program enrollment
 
 
 
 
 
 
More than 2 months since program enrollment
 
 
 
 
 
 
Not yet participated in a workshop session series occurrence
 
 
 
 
 
 


2.a Attendance at workshops
The table(s) in this section reports participation only for session series that are completed.
nFORM generates a table that reports on participation for each workshop offered by the grantee. The primary population served, workshop name, workshop activities, workshop elements, and workshop type automatically fill from what grantees enter in nFORM.
Example of nFORM-Generated Table on Participation:

Primary Population Served:
Workshop Name: 
Workshop Activities: 
Workshop Type:
Workshop Curricula:
Workshop Elements:
Adult couples

#
% a
Workshop Attendance
 
 
Attended at least one workshop session series occurrence
 
 
Workshop Retention
 
 
Attended 1 to 50% of workshop session series hours
 
 
Attended 51% or more of workshop session series hours


a Denominator is all clients/couples enrolled during reporting period who are registered for/or attended the named workshop.


2.b Primary workshop participation
The tables in this section report participation in all session series, both series that are completed and series that are still in progress, where attendance has been fully recorded.

Table 1:  Cumulative participation in primary workshop hours through end of reporting period
Adult individuals
Target hours (current grant year)
Average hours
Average %
Grant year 5— Participation in primary workshop hours for clients enrolled in grant year 5



Grant year 4— Participation in primary workshop hours for clients enrolled in grant year 4



Grant year 3— Participation in primary workshop hours for clients enrolled in grant year 3



Grant year 2— Participation in primary workshop hours for clients enrolled in grant year 2



Grant year 1— Participation in primary workshop hours for clients enrolled in grant year 1




NOTE: Table 1 includes clients/couples enrolled from start of grant year 1 through reporting period end date who have attended at least one primary workshop session.

Table 2:  Achievement of participation benchmarks during reporting period
Adult individuals
Count of clients achieving benchmark in current grant year
Target count of clients for bench-mark 
(TGT)
Percent of target met (PCT=TC/TGT)
Benchmarks for participation in primary workshops 
(BP)
Clients enrolled in grant year 1
(GY1)
Clients enrolled in grant year 2
(GY2)
Clients enrolled in grant year 3 (GY3)
Clients enrolled in grant year 4 (GY4)
Clients enrolled in grant year 5 
(GY5)
Total clients
(TC=sum of all GYs)


Initial attendees: Attended at least one primary workshop session








Halfway attendees: Attended at least 50% of primary workshop hours








Completed clients: Attended at least 90% of primary workshop hours








Fully finished clients: Attended at least 100% of primary workshop hours









NOTE:  Table 2 includes clients/couples enrolled from start of grant year 1 through reporting period end date who have achieved at least one benchmark during the selected reporting period; only clients in populations with participation benchmark targets in the selected reporting period are included. Enrollment numbers for the current grant year may be found in [QPR or PPR] Section [B-01 or C-03].  For other grant years, refer to past QPRs/PPRs or the enrollment tab of the query tool.

Table 2 Columns:
Column (BP) lists the benchmarks for client participation in primary workshops for which ACF requires grantees to set annual targets and measure progress towards those targets. The grantee’s current grant year targets for each benchmark are presented in column (TGT). Progress towards the targets is measured based on client participation in the grant year in both completed and ongoing workshop session series, where session attendance has been fully recorded.
Columns GY1 to GY5 include the count of clients enrolled in each grant year who achieved the respective benchmark for participation in the current grant year. Columns are only shown for the current and prior grant years.  For participation among those enrolled in the current grant year, the rows are measured cumulatively such that those who attended at least 100% are included in the “attended at least one” row as well.
Column (TC) is the total count of clients who achieved each benchmark in the grant year, whether the clients were enrolled in the current or prior grant years (sum of all GY columns).
Column (TGT) is the grantee-established target for the number of clients who will achieve each participation benchmark during the grant year, regardless of when they enrolled.
Column (PCT) is the percent of the target met for each participation benchmark.

Section 2b. tables 1 and 2 (including footnotes) repeat for each applicable population.
B-03	Quality Assurance and Monitoring (continuous quality improvement)
1. Staff Training
1a. In the reporting period, did the following staff receive their initial training on the program curriculum(a)?

Yes
No
Do not have this position on staff
a.	Facilitators



b.	Case managers



c.	Employment specialists



d.	Supervisors



e.	Program managers



f.	Other program staff




1b. In the reporting period, did the following staff receive follow-up or refresher training on the program curriculum(a)?
Yes
No
Do not have this position on staff
a.	Facilitators



b.	Case managers



c.	Employment specialists



d.	Supervisors



e.	Program managers



f.	Other program staff




1c. In the reporting period, did the following staff receive training other than on the program curriculum(a)?
Yes
No
Do not have this position on staff
a.	Facilitators



b.	Case managers



c.	Employment specialists



d.	Supervisors



e.	Program managers



f.	Other program staff




2. Frequency of direct observation
Were the following staff observed by a supervisor or another experienced facilitator in the reporting period?
Yes
No
a.	Facilitators hired in the reporting period


b.	Experienced facilitators




3. Staff Supervision
In the reporting period, on average, how often did the following staff meet with their supervisors one-on-one?
At least weekly
Biweekly
Monthly
Once
Not in reporting period
Do not have this position on staff
a.	Facilitators






b.	Case managers






c.	Employment specialists






d.	Supervisors






e.	Program managers






f.	Other program staff







4. Staff meetings
In the reporting period, how often were staff meetings held (such as discussions about CQI and team-building meetings) that included the following staff?
At least weekly
Biweekly
Monthly
Once
Not in reporting period
Do not have this position on staff
a.	Facilitators






b.	Case managers






c.	Employment specialists






d.	Supervisors






e.	Program managers






f.	Other program staff







5. Caseloads
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Average
Average number of participants assigned to each case manager
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B-04	Implementation Challenges
1. Common implementation challenges

Not a problem
Somewhat of a problem
A serious problem
a.	Obtaining referrals from external organizations



b.	Recruiting participants



c.	Enrolling the intended target population



d.	Getting enrollees to start participating in services



e.	Getting enrollees to attend regularly



f.	Keeping participants engaged during sessions



g.	Getting enrollees to complete the program



h.	Recruiting qualified staff



i.	Maintaining staff performance



j.	Ensuring facilitators understand content



k.	Covering all program content in the time allotted



l.	Implementing curriculum with fidelity



m.	Having adequate program facilities



n.	Cooperation of recruitment and referral sources



o.	Working with service delivery partners



p.	Experiencing extreme weather or natural disasters



q.	Getting participants to complete pre-test or post-test



r.	Retaining staff



s.	Filling open staff positions



t.	Providing comprehensive case management services



u.	Providing grant-funded participation supports



v.	Entering and reporting data




2. Staff hiring and turnover

Full time staff
Part time staff
Number of staff funded by the grant during the reporting period


Number of staff funded by the grant who left during the reporting period


Number of staff funded by the grant who started during the reporting period